Document Control Associate

Job Title: Document Control AssociateJob Description

The Document Control Associate maintains accurate, organized, and secure documentation to support manufacturing and other operating departments. This role manages the full lifecycle of documents, ensures data completeness and accuracy, and supports administrative tasks that keep projects and operations running smoothly. The position requires strong attention to detail, proficiency with document management tools, and the ability to coordinate with multiple stakeholders to resolve discrepancies and maintain high-quality records.

Responsibilities

• Compile and maintain control records and related files for the release of drawings and engineering documents to manufacturing and other operating departments.

• Review documents such as drawings, change orders, and specifications to verify the completeness and accuracy of data.

• Confer with document originators and engineering liaison personnel to resolve discrepancies and ensure high-quality documentation.

• Post changes to computerized or manual control records and release updated documents to appropriate parties.

• Notify affected departments of document changes, releases, and updates in a timely manner.

• Maintain organized and up-to-date document control files in both physical and electronic formats.

• Prepare requests for reproduction of documents as needed.

• Operate reproduction equipment to print, copy, or scan documents when required.

• Maintain accurate databases and execute all transactions that record the origination and lifecycle history of all numbered documentation using company data control applications.

• Set up and maintain project master document registers using prescribed software tools.

• Manage and record the flow of project documentation between internal departments, clients, and suppliers.

• Organize documentation for hard copy storage, CDs, and other media formats.

• Take responsibility for project document archiving processes, ensuring documents are properly stored and retrievable.

• Perform clerical work as needed, including screening mail and composing correspondence based on general instructions.

• Carry out additional responsibilities and tasks as assigned to support the document control and administrative functions.

Essential Skills

• Minimum of two (2) years of experience in administrative support and/or document control.

• High school diploma or GED equivalent.

• Hands-on experience with document management activities such as printing, scanning, editing, and preparing Adobe PDF files, including flattening files.

• Proficiency with Microsoft Office, including Word and Excel.

• Experience using file management systems and documentation control processes.

• Ability to maintain accurate records and databases related to document origination and lifecycle history.

• Strong organizational skills to manage multiple documents, registers, and archives simultaneously.

• Attention to detail and accuracy when reviewing and verifying documentation.

• Ability to communicate effectively with document originators, engineering personnel, and other stakeholders to resolve discrepancies.

• Capability to perform clerical and administrative tasks, including screening mail and composing basic correspondence.

Additional Skills & Qualifications

• Experience with MS SharePoint or similar document management software (preferred).

• Proficiency with Adobe tools for handling and editing PDF documents.

• Background in documentation processes, including documentation control and file management systems.

• Experience with general administrative support tasks such as filing, copying, and printing.

• Comfort working with Microsoft Office suite beyond Word and Excel as needed.

• Ability to manage project documentation throughput involving internal teams, clients, and suppliers.

• Familiarity with organizing documentation in multiple formats, including hard copies and CDs.

• Willingness to take on additional responsibilities as assigned to support project and departmental needs.

Work Environment

This is a full-time, on-site position with a schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The role is primarily sedentary, involving sitting most of the time with limited walking and standing. The position may require exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Work is performed in an office environment using standard office equipment, including computers, reproduction equipment such as printers and scanners, and document management software.

Job Type & Location

This is a Contract to Hire position based out of Canonsburg, PA.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Canonsburg,PA.

Application Deadline

This position is anticipated to close on May 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.