Event Services Coordinator

Event Services Coordinator

Event Services Coordinator - 39936 University Staff Description

University of Colorado Anschutz

Department: University Events

Job Title: Event Services Coordinator

Position #: 00848069 - Requisition #: 39936 Job Summary:

The CU Anschutz Event Services Program is a resource to the campus community to navigate the complexities of planning events on campus. Event Services provides centralized event planning guidance, manages major campus venue scheduling, coordinates external rentals, liaises with event support service partners, and supports high profile institutional events. The Event Services Coordinator is essential in supporting and facilitating events at CU Anschutz. This role will assume operational, administrative, and onsite support responsibilities, including regular evening and Saturday coverage to support large venue events taking place after business hours.

This Event Services Coordinator position will serve as a resource for employees and students on campus who need guidance for reserving, planning, and executing their events. The coordinator will primarily focus on operational, logistical, and on-site support, including requesting and reviewing event intake forms, processing reservation requests in the EMS scheduling system, and responding promptly and professionally to customer inquiries. The coordinator will educate planners on campus policies and procedures that pertain to events, is knowledgeable about all available event space, and is connected to event resources both on and off campus. As a key member of the University Events team, the Event Services Coordinator will be responsible for working with the Events Services Program Director to ensure safety high-quality event support to the campus.

Key Responsibilities:

Coverage and On-Site Support - 40%

• Work a Tuesday-Saturday schedule to provide routine Saturday and after-hours coverage for events in large venues.
• Independently conduct on-site checks for weekday and weekend events in major spaces and external rentals, serving as a visible point of contact for departments and partners.
• Provide first-line oversight for events with alcohol, including monitoring use of drink tickets and adherence to established protocols.
• Monitor alcohol storage cabinets and send reminder emails for outstanding event-with-alcohol form submissions.
• Assist at major campus events such as Block Party, Commencement, and Chancellor hosted events, supporting check-in, building access, and attendee greeting.

Event Intake, Scheduling, and Communication - 30%

• Review event reservation intake forms for accuracy and completeness, including websites, registration links, and marketing materials.
• Execute pre-event follow-up workflows (confirm on-site contacts, expected attendance, agendas) and coordinate with AV, Facilities, University Police, Housekeeping, and other stakeholders as needed.
• Process EMS dashboard requests and coordinate with schedulers for large-venue reservations.
• Manage university calendar permissions and review submitted event images and content to ensure consistency and compliance.

Customer Service - 25%

• Provide centralized event planning guidance to campus community on the best usage of campus facilities and resources and available related services based on event needs and requirements.
• Instruct users on using the EMS scheduling platform and educate them about campus policies and available resources.
• Maintain knowledge of campus venues and their features to make suggestions based on event requirements. Understand available resources for users upon request.
• Advise event planners on event design and requirements for compliance with university policies and procedures.

Administrative Support - 5%

• Perform general administrative duties (scanning, copying, printing, flyer review and removal of non-compliant postings) to maintain event-related communication standards across buildings.
• Ensure compliance with university and procurement policies and procedures.
• Provide redundancy within University Events to ensure continuity when the Program Director or Senior Director are unavailable.
• Serve as a tertiary representative of University Events as part of the Emergency Response Team.
• Support campus tours and Eisenhower Suite activities as needed.
• Perform other duties as assigned.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO.Why Join Us:

Do you enjoy solving problems involving customer service and event operations? Are you energized by helping people navigate systems, collaborating across teams, and keeping complex environments running smoothly? The CU Anschutz Event Services Program is a highly visible, trusted resource that helps make events happen smoothly across campus by providing centralized guidance, venue expertise, and operational support.

We are seeking an Event Services Coordinator to make a direct and meaningful impact at CU Anschutz! As an Event Services Coordinator, you'll be part of a small, collaborative team known for problem-solving, strong customer service, and continuous improvement. You'll gain deep experience in event operations, scheduling systems, policy navigation, and decision-making while directly shaping the success of events that matter to the campus community. This is an ideal role for someone who thrives in a dynamic environment, enjoys meaningful responsibility, and wants to grow their event expertise within a collaborative, mission-driven team.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.Qualifications:

Minimum Qualifications:

• Four (4) years of relevant venue management, event support/planning or project coordination experience.
  • Substitution: A combination of related education and related technical/military/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Bachelor's degree in marketing, journalism, public relations, communications, business administration, business, event planning, hospitality/tourism or a directly related field from an accredited institution and 1 year of professional experience in full-cycle event planning, venue management, or project management.
• Experience with EMS room scheduling software.
• Experience with Localist calendar tool.
• Experience working in collegiate conference services, event services, auxiliary services or student unions.
• Certified Meeting Profession (CMP), Collegiate Conference and Events Professional (CCEP), or Destination Management Certified Professional (DMCP).

Knowledge, Skills and Abilities:

• Outstanding customer service and time management skills.
• Ability to multitask and maintain organization.
• Proficient at problem-solving/troubleshooting with strong attention to detail.
• Ability to work independently and be confident in decision-making.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Proficiency in basic computer applications (Microsoft Office suite including Word, Excel, PowerPoint, Teams), Microsoft Outlook e-mail.

Conditions of Employment:

• This role is expected to work onsite and is located in Aurora, CO. This position is based on a 40-hour work week, typically 8 hours per day, 5 days a week. To support the functions of peak event operations, typical work hours for this position are Tuesday through Saturday 11:00am - 7:00pm, with flexibility based on event schedules.
• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Natalie Skaggs, Natalie.skaggs@cuanschutz.eduScreening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 27, 2026. Those who do not apply by this date may or may not be considered.Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $53,934 - $65,000.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation CalculatorEqual Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References Job Category
: Professional Support Services Primary Location
: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20608 - ADM CHAN Anschutz Admin Schedule
: Full-time Posting Date
: May 13, 2026 Unposting Date
: Ongoing Posting Contact Name: Natalie Skaggs Posting Contact Email: natalie.skaggs@cuanschutz.edu Position Number: 00848069

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=39936&lang=en

jeid-dd0da05ba9a6ab4b 9410b9fdef99dd25