Project Administrator

Ward Electric Company is currently hiring a full-time, team-oriented Project Administrator to work out of the company’s Parker/Sedalia Office. The Project Administrator provides comprehensive administrative, financial, and project support throughout the full lifecycle of construction projects, from project intake through closeout. This role plays a critical part in ensuring accurate project billing, invoicing, payment tracking, and financial documentation while supporting project execution and compliance requirements. The Project Administrator works closely with the General Foreman, project managers, field teams, subcontractors, customers, and internal departments to maintain billing accuracy, monitor project financial progress, and ensure timely invoicing in accordance with contract requirements. Success in this role requires exceptional attention to detail, strong organizational and analytical skills, and the ability to manage multiple priorities with minimal supervision.

Job Responsibilities

• Provide high-level administrative support for construction projects from initiation through closeout
• Assist with development and monitoring of project budgets, schedules, and financial progress
• Prepare, process, track, and manage customer billings and invoices throughout the project lifestyle
• Work closely with project managers to ensure accurate billing progress, invoice completion, and timely submission of required billing documentation
• Interpret contract documents to ensure invoicing and billing activities comply with all contract terms and customer requirements
• Monitoring status, invoice aging, payment follow-up, and outstanding receivables to support project cash flow
• Assist developing and recording Contract Expected Revenue, Cost Estimates, and Charge Orders for project cost accounting and project management reporting
• Process and update project data within internal and external teams to ensure projects are completed in alignment with established goals, timelines, and budgets
• Support project closeout activities, including final invoicing, documentation collection, and financial reconciliation
• Coordinate with internal departments and external stakeholders to resolve billing discrepancies and project documentation issues
• Adapt to evolving project requirements and continuously improve administrative and billing processes

Qualifications

• Ability to effectively manage multiple projects simultaneously and prioritize accordingly
• Highly organized with strong attention to detail and accuracy
• Strong knowledge of invoicing, billing processes, billing progress tracking, invoice reconciliation, and aging reports
• Ability to analyze financial and project data and identify discrepancies
• Strong analytical, problem-solving, and organizational skills
• General knowledge of Microsoft Office Suite, and project tracking systems
• Ability to work independently with minimal supervision
• Effective communication and interpersonal skills
• Sound decision making and follow-through abilities
• Customer-service mindset with professional communication skills

Knowledge, Skills, and Experience

• Strong knowledge of construction project administration, project intake, billing processes, and financial coordination
• Experience managing customer invoicing, payment tracking, billing documentation, and project financial reporting
• Excellent oral and written communication skills
• Excellent attention to detail
• Strong organizational skills and time management abilities
• Ability to research, analyze, and independently resolve billing and project issues
• Project coordination and administrative support experience in construction or project-based environment
• Ability to provide leadership, guidance, and mentoring to team members as needed

Additional Details/Work Environment

• Pay: $26-35/Hour (Dependent on Experience)
• 40 Hours/Week
• Standard office hours Monday - Friday
• This position is primarily office-based and supports one or more project teams in a collaborative environment with some field work necessary. This role requires frequent computer use, document review, and coordination with internal and external stakeholders. This position may act as a lead or provide guidance to others and typically reports to a department head or manager.

About Ward Electric Company

Ward Electric Company is a Longmont, Colo. based, full-service, electrical contractor, which has been meeting the electrical needs of customers since first opening its doors in 2005. The company specializes in all aspects of power with an emphasis on high-voltage (transmission, distribution, substations) and renewables. Its range of work also includes commercial, industrial, and residential capabilities. Ward Electric’s projects stretch across the lower 48 states. The company, which has shown tremendous growth over recent years and has earned numerous honors including being recognized as a “Best Place to Work,” also provides storm assistance when and where needed.

If you are interested in this position, which includes an excellent benefits package, please reach out to Ward Electric’s HR Administrator Candice Norfleet, at 303-682-0066 or candicenorfleet@wardelectriccompany.com.

Pay: $26.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you willing to undergo a pre-hire drug screen in accordance with local and state regulations?
• Do you agree to a pre-hire background check per local and state regulations?
• Do you have previous experience with construction project administration, project intake, billing processes and/or financial coordination? If so, please explain.
• Do you have prior experience managing customer invoicing, payments and reporting? If so, please explain.

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Parker, CO 80138 (Required)

Work Location: In person