Contract Development Coordinator, DECE

• Serve as a liaison with the Division of Contracts and Purchasing (DCP) and Office of Legal Services to monitor and track contract actions and resolve contract issues and questions.
• Work with the Director of Procurement Strategy and the Senior Director of Policy on contract development from start (RFP, solicitation) to end (registration, vendor management, payment, etc.).
• Collaborate with the Chief of Policy and Program Implementation and the broader team on cross functional initiatives and the development and implementation of new processes to enhance operational efficiency within the division.
• Develop and maintain standardized procurement/contract tools (e.g., templates, checklists, timelines, and SOPs) and use them to drive consistent, on time submissions across DECE.
• Monitor vendor performance and deliverables against contract terms, proactively identify risks/issues, document corrective actions, and escalate concerns to DECE leadership and relevant central offices as needed.
• Produce recurring leadership ready reporting/dashboards on contract status, risks, and upcoming milestones to support division planning and decision making.
• Lead difficult professional tasks related to the preparation and administration of budgets.
• Manage and coordinate the entire lifecycle of contract development, amendment, registration and execution for all contracts (including grant and tax levy funded), monitoring services to completion.
• Ensure that all DECE contracts follow NYCPS standard operating procedures and adhere to all legal requirements.
• Maintain a meticulous tracking system for contract expiration dates and secure necessary procurement vehicles to support DECE’s programmatic needs.
• Track contract expiration dates and work to ensure the availability of procurement vehicles to support DECE’s programmatic needs.
• Review system wide listing application contracts to proceed with new contracts for department wide usage.
• Responsible for contract compliance, implementation and reporting requirements, including specific requirements for reimbursable or private funding.
• Manage various contract communications for dissemination to Operations/Finance liaisons and communications regarding team meetings, retreats and professional development opportunities.
• Coordinate high priority contract workstreams, collaborating with key DECE leadership to ensure timely execution.
• Review Requests for Authorization (RAs) to proceed on DECE operations.
• Review system wide listing application contracts to proceed with new contracts for department wide usage.
• Collaborate with the Chief of Strategy and Policy and the broader team on cross functional activities of the team and the development and rollout of new processes and efficiencies in division operational work.
• Represent the DECE at cross divisional meetings, as needed.
• Communicate operational policies and procedures across teams to ensure proper interpretation and implementation.

• Ability to think strategically and translate insights into action.
• Strong project management skills and leadership experience.
• Ability to mobilize disparate groups of people toward common goals.
• Attentive to detail, extremely well organized and able to work under pressure.
• Ability to meet frequent and changing deadlines and prioritize in a fast paced demanding environment.
• Skilled with group problem solving and working with complex concepts in a dynamic setting.
• Ability to organize facts and present information and figures in a clear, concise and logical manner, both spoken and written.
• Creative problem solver with the ability to perform independent, thoughtful analysis around important educational issues.
• Clear communicator who can make presentations to a variety of constituencies within the NYCPS.
• Excellent interpersonal skills in dealing with education and non education personnel, internal and external to the NYCPS.
• Interest and/or experience in education and public policy.
• Proficient in Microsoft Office 365 applications.

Salary: $82,000 - $90,200

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

* New York City Residency is NOT Required *

We encourage all applicants from the New York City tri-state area to apply.

DOE Non- Discrimination Policy
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing ODA@schools.nyc.gov. The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025-accommodations.pdf