**INTERNAL ONLY** Interim, Part-Time University Ombuds

32725BR

Job Title:

INTERNAL ONLY Interim, Part-Time University Ombuds

Department:

University Ombuds

Primary Campus:

University of Kansas Lawrence Campus

Job Description:

Confidential Consultation - 35%

• Provide a safe and confidential space for visitors to discuss campus-related concerns. Maintains confidentiality, except when there is risk of serious harm.

• Assist individuals in clarifying concerns, identifying priorities, and considering options for next steps

• Share general information about university policies, processes, and resources without interpreting policy or providing legal advice as a neutral resource

• Adhere to International Ombuds Association's Standards of Practice and Code of Ethics

Option Exploration and Coaching - 25%

• Help visitors think through communication approaches, decision-making considerations, and potential consequences of available choices

• Support individuals in preparing to raise issues through appropriate formal or informal channels, if they choose

Organizational Insight - 10%

• Identify recurring themes, patterns, and systemic concerns based on aggregate interactions

• Provide periodic, high-level observations to the Chief Academic Officer or designee that preserve anonymity and confidentiality. Tracks trends and prepares periodic reports identifying systemic issues and opportunities for improvement.

Interim Continuity and Transition - 25%

• Maintain ombuds services during the interim period. Maintain collaborative working relationships with campus partners.

• Provides leadership and oversight of the Ombuds Office, budget, and assigned staff

• Describe ombuds standards, boundaries, and models of practice to the appointed task force, without sharing confidential information

Other Duties as Assigned - 5%

Req ID (Ex: 10567BR) *:*

Disclaimer:

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.

FLSA Status:

Administrative

Conditions of Employment:

Interim

Contact Information to Applicants:

Jessica Chilcoat, Search Chair

Required Qualifications:

Advanced degree or equivalent professional experience in conflict management, organizational development, law, higher education administration, or a related field;

Demonstrated understanding of ombuds principles and ethical standards;

Proven ability to handle sensitive matters with discretion, neutrality, confidentiality and professional judgment;

Strong listening, analytical, and interpersonal skills.

Employee Class:

U-Unclassified Professional Staff

Advertised Salary Range:

Interim salary increase in addition to current salary

FTE:

Preferred Qualifications:

Prior experience as an organizational or campus ombuds;

Strong understanding of university policies and procedures;

Familiarity with higher education governance and/or unionized work environments;

Training or experience in coaching, ethics, or organizational systems.

Position Overview:

The Interim University Ombuds serves as an independent, neutral, informal, and confidential resource for members of the university community seeking guidance related to campus-based concerns within the Lawrence and Edwards campuses. This six-month interim assignment ensures continuity of ombuds services while an appointed task force evaluates the future structure and evolution of the Ombuds role.

The Ombuds does not serve as an investigator, decision-maker, advocate, mediator, or agent of the institution, and does not duplicate, replace, or contribute to the work of Human Resources, the Office of Civil Rights and Title IX, labor relations, or other formal compliance or grievance offices.

Role Purpose

The Interim Ombuds supports faculty, staff, and administrators by:

• Listening openly and respectfully to concerns

• Helping individuals clarify issues and interests

• Assisting individuals in understanding available options and resources

• Promoting principles of fairness, respectful communication, and ethical organizational conduct

The Ombuds operates outside formal institutional processes and does not create or maintain records for the institution.

Core Operating Principles

The Interim Ombuds functions in accordance with recognized ombuds standards of practice, including:

• Independence: Operates free from undue influence in structure, judgment, and practice

• Neutrality and Impartiality: Does not take sides or favor any individual or group

• Confidentiality: Protects visitor identity and communications to the fullest extent practicable

• Informality: Does not engage in formal complaint handling, investigations, or adjudication This is a time-limited, six-month interim appointment created to support the campus during a period of institutional review. The position does not imply continuation or conversion to a permanent role. The selected candidate cannot hold this interim appointment while serving in a capacity that supports student conduct or grievances due to potential conflict of interest.

Reg/Temp:

Regular

Application Review Begins:

Anticipated Start Date:

01-Jul-2026

Additional Candidate Instruction:

Applications will be accepted through midnight on Wednesday, May 20th. As an applicant, please provide:

A cover letter describing your interest in the position and how you meet the required qualifications;

A complete resume/CV;

A list of 3 professional references.

Please submit your completed application materials by May 20th to ensure consideration.

Job Family:

Administrative/Management-KUL

Work Location Assignment:

On-Site