Business Office - Accounting Specialist

Lexington Montessori School is seeking a dedicated Accounting Specialist to become an integral part of our Business Office team.

Position Summary:

The Accounting Specialist supports all areas of school finance, working closely with the Assistant Head for Finance & Operations to ensure accurate, timely recording of transactions. Key responsibilities include tuition management, accounts payable, purchasing, general ledger reconciliations, and supporting various financial processes across the school.

Essential Functions:

• Manage student records and tuition payments via Ravenna, communicating with families regarding delinquent accounts or questions.
• Assist with tracking the Before and After School Program Income and creating related forms.
• Fundraising - record and track donations, including wire transfers, website donations, and checks; reconcile with Development.
• Process accounts payable invoices and prepare weekly check runs.
• Place orders for faculty and staff through Amazon or other approved vendors.
• Receive and verify incoming orders, notifying teachers when items are ready for pickup.
• Maintain and reconcile general ledger account activity, resolving discrepancies as needed.
• Perform monthly reconciliations of Balance Sheet and Income Statement accounts, creating journal entries as necessary.
• Reconcile cash on a monthly basis.
• Support employees with the Medical and Dependent Care Flexible Spending Programs during open enrollment.
• Collaborate on budgeting, special projects, and financial analysis with the Assistant Head of Finance and Operations.
• Assist with annual financial audits, Form 990 filings, and MA state tax returns.
• Communicate effectively with faculty, staff, students, and families as needed.

Skills and Qualifications

• Bachelor's degree in accounting or related field, with 3-5 years of experience in nonprofit accounting preferred.
• Proficiency with QuickBooks, Microsoft Excel, Word, Google Sheets, and Google Workspace.
• Ability to manage multiple tasks and projects while adhering to deadlines.
• Strong written and verbal communication skills.
• Problem solving skills and attention to detail.
• Ability to maintain confidentiality with sensitive information.

Physical Requirements:

• Primarily desk-based; requires walking between campus buildings daily.
• Ability to lift packages weighing up to 20 lbs.

Benefits at LMS:

• Health and dental insurance
• Life and AD&D insurance
• 403(b) retirement plan with company matching after 2 years of service
• Paid vacation, sick, and personal days

To Apply:

Please send a cover letter and resume to employ@lexmontessori.org.

Company Overview

Lexington Montessori School is an independent day school serving approximately 240 students from toddlers through eighth grade. Our diverse community is committed to the Montessori principles of mutual respect and collaboration, fostering resourcefulness, selfreliance, divergent thinking, and confidence. Our 19acre campus, including woods and wetlands, provides ample outdoor learning opportunities.

Our Mission:

Lexington Montessori School builds an inclusive, joyful community that ignites self-discovery through purposeful learning. We inspire children to embrace and challenge the world with compassion, resilience, and courage.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person