Accounting Manager

JOB
This role provides strategic oversight and operational leadership for the college’s grant-centric accounting function, ensuring regulatory compliance, accurate financial reporting, and stewardship of externally funded resources. The position is accountable for audit readiness, financial integrity, and the performance of grant accounting operations. It leads and supports the Grant Accounting Analyst while partnering with internal and external stakeholders to ensure compliant and effective management of grant-funded programs. This position reports to the Director, Grants Development & Operations and has supervisory responsibilities. Key Institutional ContributionsGrant financial records and reporting are accurate, complete, and compliant with GAAP, Uniform Grant Guidance, institutional policies, and grantor requirements.Grant budgets, expenditures, and financial reports are governed and managed to ensure full compliance with grantor terms and conditions, supporting continued funding and audit readiness.Internal controls, reconciliations, and financial oversight processes are established, enforced, and maintained to ensure compliance with grantor requirements and external audit standards, reducing financial and regulatory risk.Grant accounting operations are effectively led, coordinated, and executed to ensure timely reporting, accurate budget management, and consistent performance across all grant-funded programs.Cross-functional collaboration with internal departments, grant managers, auditors, and external grantors ensures accurate financial decision-making and compliant administration of grant-funded activities.

EXAMPLE OF DUTIES
Administrative & Operational Execution (45%)Oversee and participate in grant accounting operations to ensure accuracy, completeness, and compliance with GAAP, Uniform Grant Guidance, institutional policies, and grantor requirements.Oversee and review the recording of grant activity, including journal entries, reconciliations, and financial reporting transactions.Ensure grant financial reports, submissions, and supporting documentation are accurate, complete, and submitted in accordance with grantor and institutional requirements.Monitor grant expenditures, receipts, and financial records to ensure proper classification and compliance with funding requirements.Maintain and ensure integrity of financial records and documentation required for grant reporting, audits, and regulatory compliance.Client/Customer Service & Communication (20%)Serve as primary financial contact for grant-related matters with internal stakeholders, grant project managers, auditors, and external funding agenciesCommunicate financial status, reporting requirements, and compliance updates to grantors, state agencies, and community partnersParticipate in funding source meetings, audit discussions, and grant-related stakeholder engagementsProvide financial guidance to project managers regarding budgets, allowable costs, and reporting requirementsCollaborate with internal departments and external partners to ensure alignment of financial processes and grant requirementsCritical Thinking & Decision-Making (20%)Interpret GAAP, Uniform Grant Guidance, grantor requirements, and institutional policies to ensure compliant grant financial operationsExercise independent judgment in resolving accounting discrepancies, compliance issues, and grant-related financial concernsAnalyze grant financial data, expenditures, and budget performance to identify risks, variances, and corrective actionsEvaluate financial reporting accuracy and determine appropriate adjustments or correctionsAssess grant financial performance and recommend improvements to strengthen compliance, efficiency, and fiscal stewardshipLead and coordinate preparation of the Single Audit process, including development of financial schedules, reconciliation of supporting documentation, and response to audit inquiries in accordance with regulatory and institutional requirements. Project & Workflow Management (10%)Coordinate financial workflows across the grant lifecycle, including budgeting, implementation, reporting, and close-out activities.Support development, review, and approval of grant budgets, timelines, and financial reporting schedules in collaboration with project managers.Coordinate audit preparation activities, including required documentation and financial schedules.Participate in recurring grant management meetings to align financial operations with program timelines and requirements.Additional Responsibilities (10%)Provide financial insight to support grant development, budgeting, and funding sustainability.Contribute to continuous improvement of grant accounting processes, internal controls, and financial reporting practices.Participate in institutional initiatives, training, and professional development activities.Perform other duties as assigned in support of departmental and institutional operations.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPPLEMENTAL INFORMATION
DIVISION/LOCATION: Business Office/ Grants Development & Operations/ Kenosha CampusCOMP GRADE: 29FLSA DESIGNATION: ExemptCONDITIONS OF EMPLOYMENT: Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available. Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff.Employment is contingent upon an acceptable backgroundFlexibility is needed to accommodate day, evening and weekend student & business needs GuideNot ApplicableActivity is not applicable to this occupationOccasionallyOccupation required this activity up to 33% of the time (0 - 2.5+ hrs/day)FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day)ContinuouslyOccupation required this activity more than 66% of the time (5.5+ hrs/day)Physical DemandsFrequencyLift/CarryFrequencySittingContinuously0 - 10 lbsOccasionallyStandingOccasionally11 - 20 lbsOccasionallyWalkingNot Applicable21 - 50 lbsNot ApplicableReaching OverheadNot Applicable51 - 100 lbsNot ApplicableReaching at or Below Shoulder LevelNot ApplicableOver 100 lbsNot ApplicableKeyboardingContinuouslyStoopingNot ApplicablePush / PullYes / NoCrouchingNot Applicable12 lbs or lessOccasionallyKneelingNot Applicable13 - 25 lbsNot ApplicableCrawlingNot Applicable26 - 40 lbsNot ApplicableClimbing Ramps or StairsNot Applicable41 - 100 lbsNot ApplicableClimbing Ladders, Ropes or ScaffoldingNot ApplicableOver 100 lbsNot ApplicableDrivingNot ApplicableTraveling - overnight stay(s)Not ApplicableHearing RequirementYes / NoCommunicating VerballyFrequentlyOne-on-one (in person)YesFar Visual Acuity: clarity to see 20' or moreNot ApplicableGroup or conference (in person)YesNear Visual Acuity: clarity to see 20" or lessContinuouslyTelephoneYesOther SoundsYesWorking ConditionsFrequencyNoise Intensity LevelFrequencyHumidity: non-weather relatedNot ApplicableQuietOccasionallyExtreme Cold: non-weather relatedNot ApplicableModerateFrequentlyExtreme Hot: non-weather relatedNot ApplicableLoudOccasionallyWorking OutdoorsNot ApplicableVery LoudNot ApplicableWetness: contact with water or other liquidsNot ApplicableWorking ConditionsFrequencyWorking ConditionsFrequencyWorking in Close Proximity to OthersOccasionallyWorking interruptionsFrequentlyOpen Work SpaceContinuouslyStressful situationsOccasionallyWorking in a confined spaceContinuouslyExposure to offensive odorsNot ApplicableExposure to a computer screen ContinuouslyRequired uniform supplied by departmentNot ApplicableGateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply.Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email compliance@gtc.edu or call 262-564-3062 to request a hard copy of the report.