Coordinator, Earth, Environmental, & Atmospheric Sciences (EEAS)

Western Kentucky University is seeking applicants for the position of Coordinator for the Department of Earth, Environmental, & Atmospheric Sciences (EEAS). EEAS is comprised of 16 full-time faculty members and offers three B.S. undergraduate degrees (Environmental, Earth, & Sustainability Sciences; Disaster Science; Meteorology), three certificates (GIS; Emergency Management Disaster Science (undergraduate and graduate)), and two M.S. degrees (Geoscience; Disaster Science). EEAS maintains more than 200 declared undergraduate majors and averages 20+ undergraduate student employees and 20+ graduate student employees annually.

The Coordinator handles the primary administrative duties of EEAS in the Ogden College of Science and Engineering. The candidate will work closely with the Department Chair to maintain operations of the unit within the college. The position is a 12-month staff appointment. The following duties are customary for this position but are not to be construed as all-inclusive.

• Maintains all administrative filing and budgetary records in order to accurately document various activities within the department, including but not limited to faculty internal and external research grants, managing pro-card activities, and serving as record-keeper for faculty and student travel in accordance with university policy and procedures.
• Support the work of the department by overseeing office operations, purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department.
• Perform a variety of administrative duties to include word processing, spreadsheet and database management, and schedule preparation and travel arrangements.
• Serve as core member of the department to include providing administrative input on policies and procedures relevant to areas or responsibility, attend department meetings, prepare meeting minutes, and provide administrative support to the department by preparing reports, and other documents as requested.
• Supervises and coordinates workload of student front office workers and student ambassadors to ensure maximum productivity. Liaison with departmental student ambassadors to ensure the department is represented at recruiting and other campus events.
• Work with the Department Chair to develop, input, and maintain the department's schedule of classes. Request rooms and approve incoming room requests daily in Astra, the University's room scheduling system.
• Assist department chair with personnel action and compensation reporting and tracking as outlined in university policy and procedures, including assist with the collection of credentials and other required material during hiring searches and graduate assistantship preparation. Enter information to ensure correct faculty, staff, and student compensation.
• Assist academic program director/coordinator with student success initiatives and collecting student outcomes data.
• Coordinate promotional efforts, including advertising, social media, overseeing department events, communicating with prospective students and scheduling visits, and assisting with the creation of promotional and recruiting materials.

• Bachelor's degree with a minimum of two years administrative experience.
• Excellent organizational skills and attention to detail, strong written and verbal communication, and the ability to manage multiple tasks with minimal supervision.

Hourly Range: $20.51- $22.56

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.