Human Resources Recruiter (SCR)

Important Recruitment Information for this vacancy

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  Job Posting closes: Open until Filled
• Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://www.kdads.ks.gov/

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Benefits Preference Eligible: Yes

Search Keywords: Human Resources Recruiter

Compensation: Up to a maximum salary of $38,500 annually.

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  Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The incumbent in this position provides recruitment to SCR in the day-to-day activities of the hospital. Serves as the back-up HR contact for internal and external customers for customer service queries. The incumbent of this position receives general direction from the Director of Human Resources and is expected to establish plans, develop methods and schedules for completion of the work within the guidelines established by state and federal statutes and regulations, agency policies and procedures.

Job Responsibilities may include but are not limited to the following:

Recruitment/ EEO/ ADA:

Administers South Central Regional Mental Health Hospital (SCR) recruitment and selection procedures set by Kansas Department for Aging and Disability Services (KDADS). Incumbent reviews and approves recruiting supervisors’ request to fill, screening for selection criteria, and guide supervisors through the selection process. Incumbents advise supervisors of recruitment strategies and alternatives when a position is likely to be hard to fill or has special requirements. This position monitors and evaluates recruitment practices to confirm compliance with federal and state statutes and regulations, KDADS/SCR policies and application of fair hiring practices. Advises and consult with supervisors to resolve questionable practices. Incumbent reviews of all recruitment paperwork submitted by supervisors to verify complete and accurate information is given, fair and equitable consideration of all applicants is made, and that the recruitment process has been applied to maximize recruitment potential from the most qualified candidates for vacant positions. This position advises supervisors of potential problems and offers solutions to avoid and/or eliminate problems and improve recruitment practices.

During the recruitment process this position: enters the vacancy requisitions into SHARP, registers all responses to vacancy announcements, advises job applicants of state application process, supplies current vacancies and application requirements in person, through e-mail, on recruitment websites and/or over the phone, collects and maintains materials prior to distribution for review.

Additionally, the incumbent is responsible for setting up interview appointments, collecting contacts references, analyzing turnover data, vacancy rates, disciplinary data, FTE/OT reports, and customer complaints to develop new techniques to ensure employee retention. Also, preparing and sending letters to employees for the HR Department, via e-mail and/or certified, then filing appropriately in personnel files.

Incumbent serves as the EEO Coordinator. Administers the affirmative action, equal employment opportunity and Americans with Disabilities Act programs; represents and advises the agency on AA / EEO / ADA matters and monitor program effectiveness, making changes as needed. Recruits EEO representatives and assigns those representatives to interview teams. Serves on interview teams and as a consultant to interview teams. Monitors, coordinates, and prepares annual Affirmative Action plan and Summary of Progress. Maintains affirmative action and EEO files and identifies areas of underutilization.

Incumbent compiles periodic reports to the SCR Superintendent and KDADS on the status of each vacant position to assist in budgeting and planning.

In addition, this position keeps an active tracking log of all positions requested from supervisors, sent to KDADS central office, and the position’s current placement within the recruitment process. As necessary, the incumbent contacts KDADS’ central HR Director for further clarification and comprehension of recruitment related issues.

SCR Master List, SHARP:

Officiate of SCR Master List of employees by continually compiling and maintaining information with the SCR budget staff. The Human Resource Manager and Hospital Superintendent utilize list to confirm all positions within KDADS have the correct position number, FLSA status, incumbent name, and salary.

Position Descriptions:

Incumbent manages position files and reviews position descriptions for classified and unclassified positions at SCR. This position incorporates accurate and concise language into position descriptions to facilitate classification by KDADS central staff and Department of Administration.

This position submits position descriptions and supporting documentation to KDADS Human Resource Director for classification. Instruct agency supervisors in the use of methods and terminology to write position descriptions that are clear, concise and accurately describe the duties being performed.

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

Special Qualifications/Education

Minimum Requirements:

• Two years of experience in general office, clerical and administrative support work.

Preferred Requirements:

• One year of experience in recruitment, with exposure to the State of Kansas program SHARP.

Post-Offer, Pre-employment Requirements:

• Must be able to pass a background/fingerprint check prior to employment.

Recruiter Contact Information

KDADS – Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: KDADS.APPLY@ks.gov

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.