Operations Coordinator

Operations Coordinator

Salary

$21.55 - $24.00 Hourly

Location

College of Saint Benedict/Saint John's University - St. Joseph, MN

Job Type

Non-Exempt, Support Staff, Full Time

Job Number

02215

Department

Student Leadership and Engagement - CSB Coordinate

Opening Date

05/26/2026

• Description

• Benefits

• Questions

Position Summary

The Center for Student Leadership and Engagement at the College of Saint Benedict (CSB) and Saint John's University (SJU) invites applications for a full-time (1.0 FTE), benefit-eligible position of Operations Coordinator.

Why Join Us?

The College of Saint Benedict and Saint John's University offer a competitive and comprehensive benefits package for full-time employees, including:

• Health, Dental, and Vision Insurance

• 18 Paid Holidays Annually

• Generous Vacation and Sick Leave

• Life and Long-Term Disability Insurance

• Tuition Remission for Eligible Dependents

• Employer Contributions to a Retirement Plan

• Employee Assistance Programwith access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit csbsju.edu/jobs.

The Operations Coordinator oversees office operations and manages financial processes for student clubs within the Center for Student Leadership and Engagement. Key responsibilities include overseeing the annual student club registration and recognition process, coordinating office operations such as student employee scheduling, purchasing, and credit card reconciliation. The Coordinator is also responsible for monitoring budgets for over 60 student clubs as well as departmental budgets (programming, office, Council for Club Affairs, and Basecamp Orientation). Additionally, the Operations Coordinator will update and maintain the department website and online resources for student clubs.

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John's University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visitCSBSJU (http://www.csbsju.edu/about) .

The posted wage represents CSB and SJU's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon several factors, including the candidate's experience, qualifications, and skills, and may fall outside of the range indicated.

Responsibilities

Programming, Operations & Support

• Provide administrative support for student programming, departmental events, new and transfer student orientation, and student governance groups (e.g., Council for Club Affairs).

• Assist with vendor relations and contracting for large-scale events, including coordinating travel and lodging arrangements for vendors.

• Coordinate procedures for solicitation, tabling, and equipment reservation requests.

• Maintain and update the department website and online resources for student clubs; manage physical advertising and promotional efforts.

• Manage equipment maintenance, storage, and usage systems.

• Assist with recruitment, hiring, training, and supervision of student employees, including timesheet approval and monitoring of student employment reports.

• Approve timesheets for the staff advisor to The Record (student newspaper).

Financial Management & Compliance

• Act as purchasing agent, managing disbursements and approving departmental and club expenditures in compliance with institutional and IRS financial policies.

• Oversee budget allocations and conduct annual and biannual budget reconciliations.

• Train and support student leaders, club auditors, and treasurers on fiscal responsibility, tax compliance, and appropriate use of student activity fees.

• Collaborate with and serve as liaison to CSB and SJU Business Offices, Athletic Departments, club sports teams, and student organizations to ensure consistent financial practices and compliance.

• Support CSB and SJU Senate auditors in their work with student organizations.

Perform other duties as assigned.

Qualifications

Minimum Qualifications:

• Bachelor's degree or equivalent education and experience.

• Proven experience in office operations.

• Demonstrated experience in financial management, including budget oversight and expense reporting.

• Proficiency in Microsoft Office Suite and other software applications; experience in web page design and institutional data software (e.g., Banner) is preferred.

• Ability to manage multiple tasks effectively, working across diverse constituencies and administrative levels.

• Excellent interpersonal, written, and verbal communication skills.

• Demonstrated supervisory skills.

• Strong organizational skills and attention to detail.

• Proven ability to exercise sound judgement and discretion

Physical Requirements:

• Ability to perform essential job functions, with or without reasonable accommodations.

• Significant keyboard and computer use, prolong sitting, and occasional standing.

• Ability to occasionally lift up to 25 pounds.

Travel Requirements:

• Regular travel between the campuses of the College of Saint Benedict and Saint John's University.

To Apply

Applications are accepted online by clicking on "Apply." Candidates are asked to complete the application form and submit a cover letter and resume.

If you require an accommodation to participate in the CSB and SJU hiring process, please contact Human Resources at (320) 363-5501 oremployment@csbsju.edu (https://www.schooljobs.com/careers/csbsju/jobs/3500507/employment@csbsju.edu) .

It is the policy of CSB and SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. The College of Saint Benedict and Saint John's University also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.

The College of Saint Benedict/Saint John's University (CSB/SJU) provides a comprehensive fringe benefit program. This brochure provides a summary of the current benefits offered at the College of Saint Benedict and Saint John's University.

HEALTH INSURANCE

Employees are eligible for coverage in the health insurance plan on the first of the month following date of hire. If you elect medical coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

DENTAL INSURANCE

Employees are eligible for coverage in the dental insurance plan on the first of the month following date of hire. If you elect dental coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

LIFE INSURANCE

CSB/SJU provides a Basic Life and Accidental Death and Dismemberment (AD&D) policy to employees. This insurance is effective on the first of the month following date of hire. The amount of term insurance provided is based on your annual salary.

You may also purchase additional life insurance in increments of one, two, three, or four times your annual salary. There is also a dependent life insurance package available.

LONG-TERM DISABILITY

After one year of benefit eligible employment, CSB/SJU provides disability coverage in the event of an illness or injury that prevents you from working.

VACATION

Paid vacation is accrued based upon FTE and the number of years employed. Vacation is cumulative from year to year to a maximum of 240 hours.

Employees working 100% time receive the following:

Vacation days per year Years employed

HOLIDAYS

Full-time employees receive 18 paid holidays a year.

FLEXIBLE SPENDING ACCOUNTS

HEALTH SAVINGS ACCOUNT

These plans allow employees to set aside part of their salary on a pre-tax basis to pay for IRS approved expenses.

VISION PLAN

This voluntary plan offers affordable vision coverage for routine eye exams, eyeglass lenses and frames, and contact lenses. Discounts on hearing exams and hearing aids are also included.

TUITION REMISSION

Tuition remission is an educational benefit provided by CSB/SJU. A full time employee and spouse (if applicable) are eligible for tuition free educational benefits the first full semester after six months of employment. Full time employees may enroll for one undergraduate course per term, which includes summer; up to a maximum of 2 courses per year.

There is also a tuition remission program for dependent children of full time employees. This program provides a financial resource to a son or daughter for meeting the tuition costs of undergraduate education. Eligibility begins the fall or spring semester following 2 years (24 months) of continuous full-time employment.There are also two consortia programs in which CSB/SJU participate where employees' children may apply for scholarships to attend other colleges/universities.

Tuition assistance is also available at Saint John's Preparatory School for the dependents of full-time employees.

PARENTAL LEAVE

A paid leave (up to 15 days) will be granted to eligible employees upon the birth or adoption of a child, pro-rated based on FTE. New employees are eligible for this benefit after twelve months of employment.

SICK LEAVE

Full-time employees earn up to 9 days of sick leave per year, pro-rated based on FTE.

Sick leave is cumulative from year to year up to a maximum of 720 hours (90 days). Employees may also use accumulated personal sick leave to care for ill family members.

EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program (EAP) is a free counseling resource available to

all employees and immediate family members.

RETIREMENT

Defined Contribution Plan

CSB/SJU provides a retirement program for all qualified full time employees. The program is administered by Teachers Insurance and Annuity Association (TIAA).

Enrollment in the retirement plan will be effective the first day of the month following the date of hire unless the employee elects to opt-out.

The employee/employer contributions are as follows:

Year Employee Contribution CSB/SJU Contribution

Supplemental Tax Deferred Annuity Plan

In addition to the regular plan, a benefit eligible employee may voluntarily elect to contribute to this plan.

CONTACT INFORMATION

Saint John's University College of Saint Benedict

Human Resources Office Human Resources Office

Quadrangle 127 Schoenecker

Collegeville, MN 56321 St. Joseph, MN 56374

Phone (320) 363-5500 Phone (320) 363-5500

Fax (320) 363-6092 Fax (320) 363-6092

• Benefits subject to change annually Revised 11/22/24

  01

Are you a U.S. citizen or legally eligible to hold employment in the U.S.? If you are offered employment, you will be required to complete a certification form and supply acceptable documentation to verify your identity and eligibility to be employed.

• Yes

• No

  02

Will you now or in the future require sponsorship for employment visa status? Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this position.

• Yes

• No

Required Question

Employer

College of Saint Benedict/Saint John's University, Order of Saint Benedict

Address

Saint Joseph, Minnesota, 56374

Phone

(320) 363-5500

Website

http://www.csbsju.edu/