Executive Secretary

Important Recruitment Information:

Job Posting closes: Applications will be accepted until Monday, June 8, 2026.

To Apply: Click the Apply for job button in the top right corner.

Kansas Public Employees Retirement System

KPERS is more than a pension system — we’re a people-focused organization committed to supporting Kansas public employees throughout their careers and into retirement. We provide disability, death, and lifetime retirement benefits that protect those who dedicate their work to serving the public.

Are you passionate about providing exceptional service to support executive leadership? Do you enjoy coordinating events and projects, and striving to create a welcoming and efficient workplace environment?

The Executive Secretary serves as a trusted administrative partner to the Executive Director, Executive Staff, and KPERS Board of Trustees. This highly visible role is ideal for a positive, organized, and proactive professional who takes pride in delivering exceptional service and support. As an ambassador to the Executive Director’s office, the Executive Secretary is often the first point of contact for board members, staff, legislators or other stakeholders, serving as the welcoming face and voice of the organization while representing the Executive Director with professionalism, discretion, and courtesy.

Learn more about joining the KPERS Family.

About the Position:

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Work Schedule: Days, Monday to Friday
• Eligible to Receive Benefits: Yes
• Search Keywords: Topeka Kansas, Shawnee County, KPERS

Compensation:

• Starting Salary Range: $62,500 to $82,000
• Non-exempt/hourly: $30. to $39.40

Note: Compensation is commensurate with experience and qualifications.

Employment Benefits:

• Medical, Dental, Vision & additional coverage
• Sick & Vacation leave
• Paid Parental Leave
• Paid State Holidays
• Infants at Work
• Retirement and deferred compensation programs
• Covered Parking
• Professional Development & Tuition Assistance
• Public Service Loan Forgiveness Public Service Loan Forgiveness

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Executive & Administrative Support

• Provide high-level administrative support to the Executive Director and Executive Staff.
• Professionally answer and screen phone calls, manage appointments, process mail, notarize documents, and order office supplies.
• Assist the Agency Procurement Officer with agency memberships, subscriptions, publications, and renewals.
• Coordinate shipping and mailing services through UPS, FedEx, and USPS.

Board & Committee Support

• Prepare and organize Board of Trustee and Committee meeting materials, agendas, and documentation according to established deadlines.
• Manage and maintain board materials through Diligent (board management software), ensuring accurate organization and accessibility of both electronic and printed records.
• Coordinate meeting notices in compliance with the Kansas Open Meetings Act.
• Attend board meetings, provide meeting support, take minutes, and prepare draft minutes for the Executive Director.
• Maintain official agency records, archives, and meeting documentation in both electronic and hard-copy formats.

Travel & Event Coordination

• Arrange travel accommodation for KPERS staff and Board of Trustees members, including flights, hotels, rental cars, and itineraries.
• Process travel authorizations and expense documentation through the SMART accounting system while ensuring compliance with agency and Department of Administration procedures.
• Coordinate meeting logistics and catering. Provide hospitality, room set-up, and event support for board meetings, trainings, and agency events, both onsite and offsite.

Office & Facility Coordination

• Support daily office operations by coordinating maintenance requests, equipment service calls, and supply management.
• Maintain organization and appearance of administrative spaces, supply rooms, break areas, and executive meeting rooms.
• Ensure office supplies and hospitality items are consistently stocked and available.

Records & Special Projects

• Support the agency’s Freedom of Information Act (FOIA) and Kansas Open Records Act (KORA) processes by coordinating requests, correspondence, invoicing, and document delivery with agency leadership and staff.
• Complete special assignments and projects that support agency operations and contribute to exceptional customer service.

Qualifications:

We are seeking a detail-oriented multitasker with outstanding communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion. Desired skills and abilities include:

• Ability to prepare and set up meeting rooms for board meetings, executive meetings, and special events
• Ability to arrange, and replenish hospitality supplies, meeting materials, and office supplies
• Ability to understand board and agency policies.
• Ability to understand state procurement and expense reimbursement procedures.
• Strong organizational and time-management abilities
• High level of professionalism and confidentiality
• Strong proofreading and document preparation skills.
• Proficiency in Microsoft Office products, specifically Outlook, Word, Excel, Teams and SharePoint
• Proficiency using Adobe PDF
• Proficiency in board management or document management systems
• Ability to prioritize tasks and work independently
• Strong attention to detail and problem-solving skills
• Effective oral and written communication skills.
• Ability to maintain positive working relationships with a diverse group of people.
• Ability to work effectively within a team.
• Commitment to excellent customer service

Experience Required

Five years of experience in providing administrative support work to management or senior leadership. Experience in a public service, legislative or board secretary environment preferred. A degree in business administration, public administration, or related field may be substituted for three years of the required experience.

Recruiter Contact Information

• Name: Julie Baker
• Email: kpersrecruitment@kspers.gov
• Phone: 785-296-1476
• Fax: 785-380-2103

To apply click the Apply for job button in the top right corner.

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Learn more about claiming Disability Hiring Preference on the Kansas Department of Administration website.

How to Claim Veterans Preference

Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference on the Kansas Department of Administration website.

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.