Administrative Assistant (DA0AA0100-052926)

The Missouri Department of Mental Health (DMH) seeks a lead Administrative Assistant in the Division of Administrative Services.

The Administrative Assistant provides high-level administrative support, logistical and project assistance to the Division of Administrative Services Director and other assigned staff in the division. This includes managing calendars, preparing correspondence, coordinating meetings, handling sensitive information with confidentiality. The ideal candidate will exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to handle multiple priorities.

The base salary offered for this position is up to $66,153.60 annually, commensurate with education and experience. If the selected candidate is eligible for a pay differential, such as retention pay, the total salary may exceed what is listed in this posting.

Duties/Responsibilities:

• Provide high-level administrative support to the Division of Administrative Services.
• Provide high-level administrative support and assistance to the Division Director and other staff in the division, including Electronic Health Records staff.
• Serve as logistics coordinator for meetings, trainings, and events.
• Perform clerical and administrative tasks including calendar management, proofreading, drafting letters, memos, expense reports and other documents for staff.
• Arrange travel and accommodation for staff.
• Schedule and attend meetings (as needed), note-taking and minutes, creating agendas, and coordinating all meeting logistics (food, materials, speakers, travel, IT equipment, etc.).
• Receive incoming communication on behalf of staff, review contents, determine importance and summarize and/or distribute contents, as appropriate.
• Provide phone coverage as needed.
• Perform office tasks including record maintenance and ordering of IT equipment, supplies, and office equipment/furniture.
• Perform other related duties as assigned.

Qualifications:

Two or more years of professional experience as a Lead Administrative Support Assistant also required. Associate’s degree from an accredited university or college strongly preferred.

Required skills:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent customer service skills.
• Ability to self-manage projects and daily workload.
• High levels of motivation, initiative, and resourcefulness.
• Strong problem-solving skills.
• Ability to work with minimum supervision.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures and recordkeeping systems.
• Proficient with Microsoft Office Suite with the ability to learn new or updated software.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

hrmail@dmh.mo.gov