385 administrative support jobs found in Boston

Position Summary The Construction Hazardous Materials Coordinator in the Environmental Services Section will provide support and assistance to the Highway Division and District Construction Offices primarily in the area of hazardous materials and hazardous waste compliance during active construction. This position will work with contractors, engineers, other members of the Highway Division, as well as private sector consultants and Licensed Site Professionals under contract directly with the Highway Division, and regulators to maintain compliance with all applicable environmental regulations. The incumbent of this position will report to the Manager of Special Programs for Construction - Hazardous Materials. The work associated with this position includes a working knowledge of federal and state hazardous materials/waste laws and regulations, including but not limited to, the Massachusetts Contingency Plan, asbestos and lead regulations and regulatory programs, OSHA, NPDES,...

The MassDOT Bridge Technical Review Unit is looking for a Bridge Technical Reviewer. This position will be responsible for the review of all bridge projects in the assigned District. This role will coordinate with the Utility Section, Railroads, Hydraulic Section, Geotechnical Section, Environmental Division, District, Project Management Section, Research & Materials, Construction Contracts Section, Construction Division, FHWA Bridge Division, and the Designer. This role oversees the review and approval of the bridge design process from the project scoping through advertisement and during construction. About MassDOT Highway Headquarters Bridge Section & Technical Review Unit The Headquarters Bridge Section is where driven, passionate, and enthusiastic individuals are responsible for design, operations and maintenance of bridges, tunnels, and other ancillary structures. The section works to ensure safe bridges and structures for public use in conformance with the state...

Summary: Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. Required Skills: Executive Administrative Partner Responsibilities: Coordinate internal and external meetings Manage complex calendar set-up and movement Prepare expense reports and purchase requisitions Coordinate both domestic and international travel arrangements Organize space planning, strategic offsite events and team all-hands meetings Build cross-functional relationships between departments Partner closely with team lead admins Communicate key organizational and company updates...

Position Summary The Motor Equipment Mechanic will inspect, troubleshoot and repair motor vehicles and equipment for use by agency personnel; consult with operators, manufacturers or dealers' representatives regarding specifications or problems relating to the operation of motor vehicles and/or equipment; write repair orders and specifications for new vehicles and equipment. The basic purpose of this work is to maintain and repair motor vehicles and equipment to ensure safe and efficient operations. Duties and Responsibilities This position will start on the 1st shift, Monday through Friday 7:00am - 3:30pm, but shifts are subject to change based on bi-annual shift bids and/or operational need. This is an essential position, and incumbent is expected to report for all snow and ice events. Note: Positions assigned to South Boston may be subject to shift change and /or reassignment based on operational need within District Six. * With little or no guidance or assistance, perform...

Position Summary * Incumbents of positions in this series prepare and/or review scientific reports, review transportation plans and related documents, studies and analytical data of environmental impacts and environmental processes; perform calculations relating to environmental science problems; determine possible impacts on water, soil, and air; measure levels of pollution; identify sources of pollution; and perform related work as required. The basic purpose of this work is to perform professional environmental analysis and planning duties in such areas as stormwater design, water quality mitigation, and watershed management, all in accordance with applicable laws, rules, regulations, standards in addition to environmental principles and practices. *Duties and Responsibilities * * Review projects on the Division's construction advertising program and ensure compliance with MassDOT and regulatory stormwater policies and practices under the NPDES (National Pollutant Discharge...

Position Summary The Traffic Design Supervisor will generally supervise the project traffic design development activities of the Traffic Design Unit within Highway Safety. The main duties of this position are overseeing the reviews of roadway improvement projects related to the design development process of the 25% - Final Design. An ideal candidate for this role will have extensive experience developing the traffic aspects of the roadway improvement projects through the MassDOT design development process, traffic and safety engineering analysis, as well as excellent communication, leadership, and motivational skills. Duties and Responsibilities Supervise the Traffic Design Unit: working with other Traffic Design Supervisors for Pre-25% to delegate project reviews to Traffic Design Review Staff for Advertising Projects. Technical review of 25% plans, functional design reports, 75%, 100%, PS&E design submissions for traffic signals, signs, pavement...

Position Summary Incumbents of positions in this series prepare or review plans, designs, specifications and cost estimates for engineering projects; prepare and/or review reports, studies and analytical data; perform calculations relating to engineering problems; perform engineering surveys; inspect construction and/or maintenance work; and perform related work as required. The basic purpose of this work is to perform professional engineering duties in such areas as highways, bridges, buildings and facilities all in accordance with sound engineering principles, applicable laws, regulations and standards. Duties and Responsibilities Supervises the daily functions of the Statewide Traffic Data Collection (TDC) Section in accordance with the FHWA's Traffic Monitoring Guide. This includes the scheduling and implementation of the coverage, ramp, and special counting programs. Ensure that all counts from this program are uploaded into MassDOT’s traffic data platform...

Position Summary The Motor Equipment Mechanic will inspect, troubleshoot and repair motor vehicles and equipment for use by agency personnel; consult with operators, manufacturers or dealers' representatives regarding specifications or problems relating to the operation of motor vehicles and/or equipment; write repair orders and specifications for new vehicles and equipment. The basic purpose of this work is to maintain and repair motor vehicles and equipment to ensure safe and efficient operations. Duties and Responsibilities This position will start on the 1st shift, Monday through Friday 7:00am – 3:30pm, but shifts are subject to change based on bi-annual shift bids and/or operational need. This is an essential position, and incumbent is expected to report for all snow and ice events. Note: Positions assigned to South Boston may be subject to shift change and /or reassignment based on operational need within District Six. With little or no...

The MassDOT Bridge Technical Review Unit is looking for a Bridge Technical Reviewer. This position will be responsible for the review of all bridge projects in the assigned District. This role will coordinate with the Utility Section, Railroads, Hydraulic Section, Geotechnical Section, Environmental Division, District, Project Management Section, Research & Materials, Construction Contracts Section, Construction Division, FHWA Bridge Division, and the Designer. This role oversees the review and approval of the bridge design process from the project scoping through advertisement and during construction. About MassDOT Highway Headquarters Bridge Section & Technical Review Unit The Headquarters Bridge Section is where driven, passionate, and enthusiastic individuals are responsible for design, operations and maintenance of bridges, tunnels, and other ancillary structures. The section works to ensure safe bridges and structures for public use in conformance with the...

Job Seekers can review the Job Applicant Privacy Policy by clicking here (http://ryder.com/job-applicant-privacy-policy) . Job Description : Summary The HR Business Partner III is the strategic partner who will deliver HR programs and solutions in support of both short term and long term business goals for a Ryder division, vertical, region or function. This role will work in collaboration with Ryder's internal customers, HR Communities of Excellence (COE), Employee Services, Labor Relations, and other HR Business Partners by: partnering with Ryder's internal customers to create and implement innovative business strategies; being a true thought partner and proactively anticipating business cycles; fostering leadership success and being experts in change management; and, enabling smart decisions by leveraging business data, metrics and external market insights. Essential Functions Demonstrates a working knowledge of the business and takes a consultative approach in...

Sr. Project Coordinator Job ID 248888 Posted 26-Nov-2025 Service line PJM Segment Role type Full-time Areas of Interest Construction, Project Management Location(s) Remote - US - Remote - US - United States of America About the Role: As a Sr. Project Coordinator, you will provide advanced administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations. This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion. What You'll Do: Direct the process documentation for project commitments. Review external quotes for processing. Approve change orders, directives, and contemplative notices. Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc. Manage...

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed. Job Summary The Staff Assistant, Fare Revenue will provide administrative support to the Fare Revenue Department, including providing payroll supporting activities to ensure proper functioning of Automated Fare Collection divisions and data entry. Duties & Responsibilities Responsible for entering time keeping/payroll for all AFC divisions. Acts as a department liaison to Payroll, Work Partners, and Benefits. Key staff member who utilizes HR/CMS to enter and edit timekeeping activities. Flag and...

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed. Job Summary The Manager of Administration of North Station Draw One will be responsible for conducting, coordinating, monitoring and overseeing daily administrative functions as part of Draw One Office. Serve as a liaison for, Chief of Program Director and staff and work to help secure, support and facilitate operational needs and services of the office. Functions include, but are not limited to, ordering, procuring, scheduling and other duties as assigned. Provide administrative support to the Chief of Program...

At Prime Therapeutics (Prime), we are a different kind of PBM, with a purpose beyond profits and a unique ability to connect care for those we serve. Looking for a purpose-driven career? Come build the future of pharmacy with us. Job Posting Title Executive Administrative Assistant - REMOTE (EST Timezone Preferred) Job Description The Executive Administrative Assistant provides dedicated administrative support to one or more of Prime's Executive Leadership Team (ELT) members. This position will manage calendars, travel arrangements, expense coordination and other high-level administrative duties on behalf of their executive. Responsibilities Provide administrative support to one or more of Prime's Executive Leadership Team (ELT) members; serve as first point of contact for the assigned executive(s) by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility Manage calendar(s)...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Cardinal Health. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours. What Administration Contributes To Cardinal Health Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Intermountain Health. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Job Description The Care Coordinator is a patient-focused role that helps successfully manage the comprehensive care of patients. This position provides customer service, proactive outreach to patients, and administrative support to clinicians and care teams. The Care Coordinator is responsible for managing inbound and outbound calls to schedule appointments, utilizing analytics to help close gaps in care, supporting patients to meet their goals, coordinating resources...

Duties & Responsibilities The MassDOT/MBTA Security & Emergency Management (S&EM) department serves the MassDOT Highway Division, Registry of Motor Vehicles, Aeronautics Division, as well as the MBTA. Our capabilities and responsibilities include: * Design and integration of security upgrades at facilities and on board transit vehicles. * A dedicated security network and supporting infrastructure. * Employee/contractor badging and access control system. * An extensive security video system with stationary and mobile (bus/drone) cameras. * 24/7 security operations center monitoring for incidents and maintenance issues. * Emergency management planning, training, exercises, and coordination For Spring 2026, we are seeking enthusiastic and capable individuals to serve as interns and support us in the following areas: * Security Operations * Security Projects * Security Systems * Video Analysis * Emergency Management The internships may involve assisting with security...

Position Summary MassDOT is advancing its work to modernize its services on local and state roadways, making them safe for everyone, enhancing public transit, expanding walking and biking networks, completing trail vision, and increasing accessibility and resiliency of the entire roadway network. This position will be part of the Program Management Team within the Chief Engineer's Office that is responsible for developing the strategy, policies, partnerships, and projects to expand the agency's portfolio of work around mobility, safety, and resiliency, including accessibility, bicycle and pedestrian, complete streets, and transit.The Coop will be responsible for assisting the Program Managers. The work is interdisciplinary in nature and will help meet the Commonwealth's mobility, climate, health, economic, safety, and equity goals. The work will be integral in response to the Federal Infrastructure Bill and future state and federal funding. Duties and Responsibilities Assists...

Position Summary We're looking for a creative and driven mind, who loves to tell stories, is eager to learn about public service and government organizations, and who will be successful at creating high-quality content for a variety of internal and external marketing campaigns for MassDOT. The Communications Design co-op will report to the Assistant Manager of Internal Communications on a variety of communications products that impacts the day-to-day of a large workforce and the success of the agency. A successful co-op in this role will be curious - ask questions, explore people's stories and agency happenings to find and craft compelling stories; will be task-oriented - able to juggle multiple projects and tasks and manage their time well; and prize quality - take pride in the quality of their work and always strive to improve the products they create or contribute to. The Communications Design co-op will also interact with a wide variety of staff across departments at...

Position: Executive Assistant, TEAM UP Center Location: Boston, MA Schedule: 40 hours per week, Hybrid (on-site 2-8 days per month) POSITION SUMMARY: The TEAM UP Center equips primary care practices to integrate behavioral health services, ensuring all children and youth have access to care. Our vision is all children and families will live within a community that fosters and promotes physical and behavioral health, wellness, and resilience. The Executive Assistant role provides highly skilled administrative support to the Executive Director of the TEAM UP Center and their staff. Tasks include, but are not limited to: drafting correspondence, preparing presentations, spreadsheets/reports, press releases, managing calendars, scheduling appointments and meetings, preparing/distributing minutes, payroll time-management, and requisitioning supplies. This individual works autonomously, sets priorities and independently executes decisions of a complex nature....

Position Summary We are seeking a motivated and creative Instructional Design Intern to join our team. The ideal candidate will assist in the development of engaging educational materials and contribute to various projects aimed at enhancing learning experiences. Programs are focused on business and professional skills within an HR organization. This co-op offers an excellent opportunity to gain hands-on experience in instructional design within a collaborative environment. Duties and Responsibilities - Assist in the design and development of instructional materials, including e-learning modules, lesson plans, and assessments. - Collaborate with subject matter experts to gather content and transform it into engaging learning experiences. - Support the review and revision process of existing instructional materials based on feedback and best practices. - Participate in usability testing and gather feedback to improve learning outcomes. - Utilize authoring tools (e.g.,...

Start Date: Rolling start dates from January, 2026 Schedule: This is a FFS 1099 position. Choose Your Set Schedule: Weekday Shifts: Work anytime from 9:00am to Midnight Eastern Time Weekend Shifts: Work anytime on Saturdays and Sundays from 9am to 8pm Eastern Time Minimum 8 hours of commitment requested. Ability to flex up and down depending on student volumes. Summer hours are available but not required. About Us: At Mantra Health, we're dedicated to revolutionizing student mental health care. Partnering with a variety of universities and colleges across the country—including Columbia University, Texas Tech, and the Minnesota State school system—our mission is to provide universal access to high-quality mental health services for students. Since our founding in 2018, we've built a comprehensive treatment service for young adults with various mental health conditions. We've raised over $34 million to work with students at universities and colleges...

Position Summary This co-op will report to the West-East Rail Director and work on projects and tasks to support the entire Rail unit. This will include supporting the WER Director with research, analyses, and developing presentations; participating in meetings, taking notes, and tracking follow-up items; and making field visits. This position can work up to 37.5 hours per week but will require a minimum of 12-15 hours per week. The selected candidate must report to 10 Park Plaza, Boston, MA for at least 4 hours between 8 AM and 4 PM. Duties and Responsibilities: * Develop scope and support WER Director in an ADA Operations Plan for Compass Rail stations which will evaluate ADA infrastructure and procedures at each station. * Inventory Compass Rail Stations: identify ownership, capital and maintenance responsibilities, operating agreements/easements, etc. * Quantifying benefits for intercity passenger and freight rail. Establishing measures for success, building a clear,...

Position Summary Our Boston, MA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office. Essential Functions Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to...