225 administrative support jobs found in Madison

Senior Administrative Assistant (Administrative Support Assistant III) - Software Go To Market (Remote) Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants...

Summary For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-WIW-12852121-MS. This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency All U.S. Citizens Duties If selected for this position, you will serve as a Legal Administrative Specialist for the United States Attorney's Office for the Western District of Wisconsin. Typical work duties include the following: Litigation support, including preparing investigative process, letters,...

Administrative Assistant Req number: R6835 Employment type: Full time Worksite flexibility: Remote Who we are CAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right-whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise. Job Summary As the Administrative Assistant, you will support our HR and Payroll team with administrative tasks. Job Description We are looking for an Administrative Assistant to support our HR/Payroll team in a fast-paced, detail-oriented environment. This position will be a Full-Time, contract and fully Remote . What You'll...

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com or follow us on LinkedIn. We are currently seeking a dynamic individual who will serve as administrative support to the Legal Department, responsible for performing legal administration activities, supporting process improvements, and identifying operational efficiency opportunities across the legal function. This role is essential in ensuring the department operates with optimal effectiveness, aligning with the broader goals of the...

Summary The Supervisory MSA plans and directs scheduling functions and administrative support for Medical Support Assistants assigned to the Scheduling Support Section at the Madison VA Hospital and Clinics in Madison, WI This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency All U.S. Citizens NOTE: The 2-page Resume requirement does not apply to this position. For more information, refer to Required Documents below. Duties VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo Total Rewards of a Allied Health Professional The Supervisory Medical Support Assistant provides daily oversight and supervision to subordinate employees and is responsible for the effectiveness of the clerical support staff. Duties include but are not limited to: Assigning and evaluating the work of subordinate MSA staff Assuring coverage of all areas...

Current employees: if you are currently employed at any of the universities of wisconsin, log in to workday to apply through the internal application process. Job category: Academic Staff Employment type: Regular Job profile: Financial Specialist III Job summary: The Financial Specialist III position supports the Accounts Payable area within the Division of Business Services at UW-Madison. This position independently audits transactions requiring a high level of knowledge and expertise and works daily with a wide variety of funding sources. This position is responsible for entering the invoice payment data into ShopUW+, researching, resolving and responding to payment-related questions by providing advice, interpretation and information on rules and regulations to UW-Madison department staff, Accounting Services staff, Purchasing Services staff, and UWS Pre-Audit staff. This position reconciles transactions and recommends controls and process improvements and...

Summary: Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. Required Skills: Executive Administrative Partner Responsibilities: Coordinate internal and external meetings Manage complex calendar set-up and movement Prepare expense reports and purchase requisitions Coordinate both domestic and international travel arrangements Organize space planning, strategic offsite events and team all-hands meetings Build cross-functional relationships between departments Partner closely with team lead admins Communicate key organizational and company updates...

Senior Project Analyst- Data Management for Real Estate Transactions (EST Preferred) Job ID 251951 Posted 18-Dec-2025 Service line PJM Segment Role type Full-time Areas of Interest Administrative, Project Management, Transaction Management Location(s) Remote - US - Remote - US - United States of America About the Role: As a CBRE Project Sr. Analyst, you be responsible for providing advanced administrative support to the Retail Program Team. This includes presentation creation, data and database management, reporting, etc. This job is part of the Project Management and Program Management functions. The team this role works with is responsible for presenting retail commercial real estate opportunities to a financial services client, coordinating those sites through the client's governance process, managing communications with the client and the Projects and Transactions Teams, etc. What You'll Do: Manage the implementation of and monitor...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Stu Rcds & Curr Spec I Job Summary: The School of Veterinary Medicine is hiring a Curricular & Enrollment Specialist who will play a central role in managing curricular systems and enrollment workflows, while providing limited administrative support to the Associate Dean. Responsibilities include facilitating student enrollment, maintaining SIS records, ushering course changes through Lumen, coordinating course and room schedules, and supporting curriculum governance committees. This position offers the opportunity to work closely with faculty, staff, and students to ensure smooth academic operations and enhance the student experience. The work environment is collaborative and mission-driven, with a strong commitment to...

Sr. Project Coordinator Job ID 248888 Posted 26-Nov-2025 Service line PJM Segment Role type Full-time Areas of Interest Construction, Project Management Location(s) Remote - US - Remote - US - United States of America About the Role: As a Sr. Project Coordinator, you will provide advanced administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations. This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion. What You'll Do: Direct the process documentation for project commitments. Review external quotes for processing. Approve change orders, directives, and contemplative notices. Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc. Manage...

At Prime Therapeutics (Prime), we are a different kind of PBM, with a purpose beyond profits and a unique ability to connect care for those we serve. Looking for a purpose-driven career? Come build the future of pharmacy with us. Job Posting Title Executive Administrative Assistant - REMOTE (EST Timezone Preferred) Job Description The Executive Administrative Assistant provides dedicated administrative support to one or more of Prime's Executive Leadership Team (ELT) members. This position will manage calendars, travel arrangements, expense coordination and other high-level administrative duties on behalf of their executive. Responsibilities Provide administrative support to one or more of Prime's Executive Leadership Team (ELT) members; serve as first point of contact for the assigned executive(s) by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility Manage calendar(s)...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Summary: The University of Wisconsin, School of Medicine and Public Health, Department of Medicine, Division of Infectious Disease is recruiting an administrative professional to support research and public health practice. The candidate will coordinate complex daily activities in support of Dr. Nasia Safdar, who serves as Professor of the Infectious Disease Division, Vice-Chair for Research, and Associate Chief of Staff for Research, William S. Middleton Memorial Veterans Hospital. The candidate will also provide general administrative support to the division. This position is part-time, 58% The work schedule is flexible and will be determined at the time of hire This position may require some...

JOB REQUIREMENTS: Overview: We are seeking a reliable, organized, and proactive Receptionist/Personal Assistant to support both front-desk operations and household needs. This hybrid role requires someone who can professionally manage administrative tasks while also assisting with light personal support duties as needed. Key Responsibilities: Receptionist Duties Answer and direct incoming phone calls in a friendly, professional manner. Manage employee schedules and coordinate daily staffing needs. Assist with general administrative tasks, including email correspondence and maintaining records. Support day-to-day office operations as assigned. Personal Assistant Duties Serve as a backup to the primary personal assistant when needed. Assist with light housekeeping tasks such as tidying common areas, organizing, and maintaining cleanliness. Perform basic meal prep, including simple meal assembly or reheating meals. Run occasional errands and support household routines. Provide...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Pre-Award SPGC Spec (Inst) Job Summary: The University of Wisconsin-Madison's Office of Research and Sponsored Programs (RSP) is responsible for administration of the extramural research grants and contracts to the University of Wisconsin-Madison. RSP currently manages an open portfolio of over $4 Billion with annual awards over $1 Billion. A successful applicant will assist in the management of the University's sponsored projects by facilitating the operations and processes related to acceptance and set-up of extramural award grant and contracts. The acceptance and set-up of a research award is a high profile, outward facing, linchpin process in the award lifecycle. This position will be responsible for communicating with several key...

Candidate Care Specialist Job ID 250955 Posted 03-Dec-2025 Service line GWS Segment Role type Full-time Areas of Interest People/Human Resources Location(s) Bentonville - Arkansas - United States of America, Charlotte - North Carolina - United States of America, Dallas - Texas - United States of America, Detroit - Michigan - United States of America, Layton - Utah - United States of America, Little Rock - Arkansas - United States of America, North Salt Lake - Utah - United States of America, Raleigh - North Carolina - United States of America, Remote - US - Remote - US - United States of America, Richardson - Texas - United States of America, Salt Lake City - Utah - United States of America, Syracuse - Utah - United States of America, Tuscon - Arizona - United States of America JOB SUMMARY Supports the recruiting function by administering the post-offer employment process from job offer to ready-to-hire. ESSENTIAL DUTIES AND RESPONSIBILITIES...

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com What you’ll be doing As part of the CIBC Private Wealth team, you’ll support high-net-worth individuals, families, and foundations with integrated wealth management and investment counseling services. As a Corporate Paralegal, you’ll provide general assistance to the Private Wealth Legal team on a variety of matters and projects. You’ll handle traditional paralegal responsibilities, including corporate secretarial functions, maintaining corporate records, and supporting regulatory filings. You’ll also assist with drafting and revising...

Summary: Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. Required Skills: Administrative Specialist Responsibilities: Provide remote high-volume calendaring, travel, and expense support Provide Administrative services during designated support hours Manage complex calendars for multiple clients Schedule internal and external meetings for multiple clients Schedule and manage recurring and ad-hoc meetings and room bookings across campuses Learn and utilize internal and external tools to provide calendar support Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with...

JOB REQUIREMENTS: Inclusion Services Coordinator Madison School & Community Recreation (MSCR) is Madison\'s public recreation provider. MSCR offers a wide variety of athletic, recreational, arts and enrichment activities and classes for all ages in an accessible, inclusive setting. Programs include swimming instruction, MSCR on the Move, arts & enrichment classes, youth summer camps, sports camps & clinics, adult & 50+ fitness, adult sport leagues including pickleball, softball and tennis, and a wide variety of outdoor pursuits including paddling sports, pontoon trips, camping, orienteering and challenge courses. As a department of the Madison Metropolitan School District (MMSD), MSCR also provides afterschool enrichment activities, clubs and sports as well as summer programming in Madison elementary, middle and high schools, Allied Learning Center and Meadowood Neighborhood Center. Afterschool clubs and sports include: arts & enrichment, homework/academic...

Why UKG At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That's what we do. We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you'll get flexibility that's real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters-and so do you. UKG is seeking a Vice President, S&D Enterprise Sales responsible for maximizing sales revenue and exceeding annual profitability goals for UKG's S&D Enterprise Sales team. This is a highly collaborative team, working closely with peers and senior leadership across functional areas to forge strong partnerships that propel us and our customers to...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Clin Res Project Supv Job Summary: The Department of Medicine offers a unique opportunity for a Program Supervisor to support the ADRC Consortium for Clarity in Alzheimer’s and Related Dementia Research Through Imaging (CLARiTI) study. This NIH-funded multi-site study, headquartered at UW–Madison, brings resources at an unprecedented scale to the network of Alzheimer’s Disease Research Centers (ADRCs) across the country. The consortium’s mission is to advance understanding of Alzheimer’s and related dementias by using advanced brain imaging and fluid biomarkers to identify multiple disease causes and their associated timelines. By developing tools for more accurate diagnosis and staging, CLARiTI will illuminate the additional disease...

Responsible for performing the administrative functions for any or all hub and station operational areas in reference to the Next Generation Staffing (NGS) including but not limited to, Employee Roster Management Application (ERMA), MySchedule BlueYonder (BY) and the accompanying Spotfire Dashboard. Serves as a customer’s first line of contact for a variety of issues. May also provide clerical and administrative functions for any or all hub and station operational areas, including linehaul, quality assurance, customer service and human resources. Essential Functions Responsible for the support, maintenance, and roster management of Next Generation Staffing (NGS) systems, including Employee Roster Management Application (ERMA). and MySchedule BY in collaboration with operations and management. Prints rosters from MySchedule systems and provide to management for daily operational sort function. Works closely with management on filtering, printing, and preparing data...

Company : Highmark Inc. Job Description : JOB SUMMARY This job reviews, evaluates, and processes various Stop Loss (Excess Risk and Reinsurance) claims in accordance with established turnaround and quality standards. Responsible for building positive client relationships, providing education, and analyzing client claim losses as well as current issues regarding client activities; disseminates necessary information to the management. Follows up on pended claims in accordance with department standards. HNAS (Health Now Administrative Services) offers flexible, cost-effective solutions for employee health benefits. HNAS is part of Highmark Health, a national blended health organization with a mission to create remarkable health experiences. Our culture is built on your growth and development, collaborating across our organization, and making a big impact for those we serve. ESSENTIAL RESPONSIBILITIES Processes daily incoming Stop Loss claims including...

Are you a licensed nurse with a passion for working with kids? Are you looking for a role with a great schedule, competitive pay, and development opportunities? Look no further: Ro Health is hiring for a qualified nurse to work in the Madison area! Why Ro Health: Schedules to complement your lifestyle Competitive compensation and weekly paychecks Support available to obtain your school nurse services credential Commuter benefits up to $315/month through our partnership with Edenred Administrative and clinical support when you need it most Healthcare benefits for eligible providers All providers earn PTO and sick time, even when working a per diem schedule New graduates welcome to apply Overview: In-person Schedule: M-F School Hours Compensation: $37-$43/hr Responsibilities: Manage the care of students with chronic health conditions (e.g., asthma, diabetes) by coordinating with healthcare providers, teachers, and parents. Monitor and...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Program Manager, Nursing & Health Professions Job Category: Academic Staff Employment Type: Regular Job Profile: Academic Program Manager Job Duties: The Universities of Wisconsin Office of Online & Professional Learning Resources (OPLR) seeks a Program Manager, Nursing to provide leadership and administrative coordination for the BSN@Home program—a collaborative, online baccalaureate completion program for registered nurses. BSN@Home is delivered jointly by multiple UW campuses, offering flexibility and academic excellence to practicing nurses across Wisconsin. This position plays a critical role in supporting program operations, facilitating cross-campus collaboration, maintaining core systems and communication structures, and contributing to the strategic...