109 office administrative support jobs found in Madison

Position Title : Behavioral Health Administrative Assistant (Part-time considered; Full Time preferred: 35-40hrs/per week) Position Availability : Immediate (Specific start date is flexible). Prior Experience : The ideal candidate has experience in behavioral health front office admin work (including managing new patient inquiries, appointment scheduling, and insurance claim submission and billing collection). Madison Neuropsychological Services uses Intake Q as an Electronic Health Record; although not required, the ideal candidate would have prior experience working with this program. Position Description : To provide daily administrative support for mental health therapists and psychologists within a small yet vibrant private mental health practice., Madison Neuropsychological Services, LLC (MNS) is seeking a behavioral health front office admin . The ideal candidate is detail-oriented, possesses strong computer skills, has excellent time-management skills, and can...

JOB REQUIREMENTS: Overview: We are seeking a reliable, organized, and proactive Receptionist/Personal Assistant to support both front-desk operations and household needs. This hybrid role requires someone who can professionally manage administrative tasks while also assisting with light personal support duties as needed. Key Responsibilities: Receptionist Duties Answer and direct incoming phone calls in a friendly, professional manner. Manage employee schedules and coordinate daily staffing needs. Assist with general administrative tasks, including email correspondence and maintaining records. Support day-to-day office operations as assigned. Personal Assistant Duties Serve as a backup to the primary personal assistant when needed. Assist with light housekeeping tasks such as tidying common areas, organizing, and maintaining cleanliness. Perform basic meal prep, including simple meal assembly or reheating meals. Run occasional errands and support household routines. Provide...

JOB REQUIREMENTS: MSA has an opportunity for an Administrative Coordinator in our Madison, WI office. This person will assist our technical professionals with a variety of administrative tasks including word processing, event planning and office organization. Working hours are between 8:00am and 5:00pm Monday through Friday, with flexibility as needed. If you are detail oriented with the ability to solve problems, consider joining our team! Who we are: For over 100 years, MSA has helped shape communities through engineering excellence. What began in 1919 with a single practitioner in Baraboo, Wisconsin, has grown into a robust firm of over 500 employee owners across the U.S. Our purpose is simple: to make communities stronger, safer, and more sustainable. We believe in the power of relationships, trust, and doing the right thing and we take pride in seeing our work come to life. At MSA, we understand that great work happens when you contribute great value and maintain a balanced...

Current employees: if you are currently employed at any of the universities of wisconsin, log in to workday to apply through the internal application process. Job category: University Staff Employment type: Regular Job profile: Medical Program Assistant Job summary: The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Assistant Professor (CHS) Job Duties: The Department of Medicine at The University of Wisconsin and the University of Wisconsin Carbone Cancer Center (UWCCC) is recruiting an exceptional medical oncologist in health services research to join our faculty in the Division of Hematology, Medical Oncology and Palliative Care. We seek candidates for this position in sub-specialties such as central nervous system, genitourinary or gastrointestinal tumors or sarcomas. The academic physician will be expected to engage in active collaborative research and build clinical and/or translational research in the division and obtain/maintain independent extramural funding. This position is full or part time, 80%-100% This position requires work to be...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Medical Program Assistant Job Summary: The Department of Radiology offers a unique opportunity for a Medical Program Assistant to support our Neuroradiology physicians featuring; a growing department with a track record for supporting professional growth, team-oriented culture with a focus on innovation, and a flexible work from home schedule. The mission of the University of Wisconsin Department of Radiology is to improve human health through innovation in clinical care, imaging research, and education. To achieve our mission, we; provide outstanding, respectful, and culturally sensitive patient care; improve the health of our patients by creating innovative technology and translating imaging research into clinical practice; recruit,...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Summary: The UW-Madison Physician Assistant Program is seeking an Administrative Assistant II to support prospective and current students, faculty, staff, and guests by providing the administrative and logistical support necessary for successful day-to-day operations. This position will serve as first point of contact in the main program office providing information and triaging inquiries to appropriate entities in-person, via phone, and by email. This role requires excellent administrative, organizational, communication, and customer service skills. Collaborative individuals who can think on their feet are encouraged to apply. Work Schedule is M-F, 8:00am-4:30pm, with some earlier mornings needed...

Summary: Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. Required Skills: Administrative Specialist Responsibilities: Provide remote high-volume calendaring, travel, and expense support Provide Administrative services during designated support hours Manage complex calendars for multiple clients Schedule internal and external meetings for multiple clients Schedule and manage recurring and ad-hoc meetings and room bookings across campuses Learn and utilize internal and external tools to provide calendar support Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with...

Administrative Assistant Req number: R6835 Employment type: Full time Worksite flexibility: Remote Who we are CAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right-whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise. Job Summary As the Administrative Assistant, you will support our HR and Payroll team with administrative tasks. Job Description We are looking for an Administrative Assistant to support our HR/Payroll team in a fast-paced, detail-oriented environment. This position will be a Full-Time, contract and fully Remote . What You'll...

Responsible for performing the administrative functions for any or all hub and station operational areas in reference to the Next Generation Staffing (NGS) including but not limited to, Employee Roster Management Application (ERMA), MySchedule BlueYonder (BY) and the accompanying Spotfire Dashboard. Serves as a customer’s first line of contact for a variety of issues. May also provide clerical and administrative functions for any or all hub and station operational areas, including linehaul, quality assurance, customer service and human resources. Essential Functions Responsible for the support, maintenance, and roster management of Next Generation Staffing (NGS) systems, including Employee Roster Management Application (ERMA). and MySchedule BY in collaboration with operations and management. Prints rosters from MySchedule systems and provide to management for daily operational sort function. Works closely with management on filtering, printing, and preparing data...

Company : Highmark Inc. Job Description : JOB SUMMARY This job reviews, evaluates, and processes various Stop Loss (Excess Risk and Reinsurance) claims in accordance with established turnaround and quality standards. Responsible for building positive client relationships, providing education, and analyzing client claim losses as well as current issues regarding client activities; disseminates necessary information to the management. Follows up on pended claims in accordance with department standards. HNAS (Health Now Administrative Services) offers flexible, cost-effective solutions for employee health benefits. HNAS is part of Highmark Health, a national blended health organization with a mission to create remarkable health experiences. Our culture is built on your growth and development, collaborating across our organization, and making a big impact for those we serve. ESSENTIAL RESPONSIBILITIES Processes daily incoming Stop Loss claims including...

Summary The Supervisory MSA plans and directs scheduling functions and administrative support for Medical Support Assistants assigned to the Scheduling Support Section at the Madison VA Hospital and Clinics in Madison, WI This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency All U.S. Citizens NOTE: The 2-page Resume requirement does not apply to this position. For more information, refer to Required Documents below. Duties VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo Total Rewards of a Allied Health Professional The Supervisory Medical Support Assistant provides daily oversight and supervision to subordinate employees and is responsible for the effectiveness of the clerical support staff. Duties include but are not limited to: Assigning and evaluating the work of subordinate MSA staff Assuring coverage of all areas...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Program Manager, Nursing & Health Professions Job Category: Academic Staff Employment Type: Regular Job Profile: Academic Program Manager Job Duties: The Universities of Wisconsin Office of Online & Professional Learning Resources (OPLR) seeks a Program Manager, Nursing to provide leadership and administrative coordination for the BSN@Home program—a collaborative, online baccalaureate completion program for registered nurses. BSN@Home is delivered jointly by multiple UW campuses, offering flexibility and academic excellence to practicing nurses across Wisconsin. This position plays a critical role in supporting program operations, facilitating cross-campus collaboration, maintaining core systems and communication structures, and contributing to the strategic...

Position Summary Under general supervision of the Financial Specialist Program Supervisor, this position is responsible for exercising independent judgment in the process of a varied and complex collection and disbursement operation. Performance requires a range of business and accounting services knowledge to ensure that payments made by Offenders/Inmates are receipted and disbursed according to department policy and in compliance with Wisconsin Statues. Duties include entering restitution order information, making adjustments for joint & several credits, reviewing and entering assessment reports and civil judgments, making necessary adjustments in our current financial system, processing stop payments and reissuing new checks when applicable, updating payee information and contacting field staff in order to obtain necessary paperwork. Salary Information This position is in pay schedule and range 02-13 with a starting pay of $26.08/hour, with excellent benefits. Pay will be...

Job Opportunity: Municipal Billing Clerk The City of Madison is seeking a detail-oriented, reliable, and community-minded individual to join our administrative team as a Municipal Billing Clerk. This role is central to our daily operations, ensuring that city services run smoothly and our residents receive excellent support. As a Billing Clerk, you will be the "face" of City Hall, handling everything from utility accounts to building permits. If you enjoy a fast-paced environment and serving your community, we encourage you to apply. Key Responsibilities Financial & Account Management: Perform accurate account billing, maintain and monitor customer accounts, and assist the City Treasurer with various financial tasks. Revenue Collection: Process and record customer payments for utilities and other city services. Permits & Scheduling: Issue building permits and manage the scheduling and rentals for city-owned facilities. Utility Billing Management: Coordinate and...

Summary For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-WIW-12852121-MS. This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency All U.S. Citizens Duties If selected for this position, you will serve as a Legal Administrative Specialist for the United States Attorney's Office for the Western District of Wisconsin. Typical work duties include the following: Litigation support, including preparing investigative process, letters,...

JOB REQUIREMENTS: Working under the close supervision of the Help Desk Supervisor; Bureau of Technology Management (BTM), performs Level One troubleshooting and support for all BTM provided hardware and software solutions. The IS Technical Services Professional shall comply with the Department\'s administrative rules and the agency\'s policies and procedures including those related to the Department\'s overall Reentry philosophy of using evidence-based strategies, practices and programs which target an offender\'s individual criminogenic needs and risk level. A. Provide technical assistance to all customers seeking assistance for hardware, software, application, printing, Network, and Operating System issues. (80%) A1. Respond to incoming customer requests for service promptly, courteously, and in a professional manner. Record customer information following established guidelines; verify information and enter detailed key troubleshooting information into the Incident Management...

Reporting to the President, Direct You will act as a direct operational and administrative partner to senior executive leadership team (SLT) members and Officers, managing complex executive functions, leveraging digital resources and leading the administrative/operational coordination of cross-divisional projects to ensure alignment with our enterprise goals. Position Compensation Range: $29.91 - $49.52 Pay Rate Type: Hourly Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates. Primary Accountabilities Advanced Administrative & Operational Support - Optimize the senior executive's time to align with key business priorities by utilizing digital resources to efficiently manage the senior executive's complex calendar, travel/international travel, expenses and sensitive/confidential correspondence with a high degree of autonomy. Proactively identify and resolve constraints and...

Reporting to the Agency President at American Family Insurance, you will act as a direct operational and administrative partner to senior executive leadership team (SLT) members and Officers, managing complex executive functions, leveraging digital resources and leading the administrative/operational coordination of cross-divisional projects to ensure alignment with our enterprise goals. Position Compensation Range: $29.91 - $49.52 Pay Rate Type: Hourly Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates. Primary Accountabilities Advanced Administrative & Operational Support - Optimize the senior executive's time to align with key business priorities by utilizing digital resources to efficiently manage the senior executive's complex calendar, travel/international travel, expenses and sensitive/confidential correspondence with a high degree of autonomy. Proactively...

Reporting to the Chief Legal Officer, you will act as a direct operational and administrative partner to senior executive leadership team (SLT) members and Officers, managing complex executive functions, leveraging digital resources and leading the administrative/operational coordination of cross-divisional projects to ensure alignment with our enterprise goals. Position Compensation Range: $29.91 - $49.52 Pay Rate Type: Hourly Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates. Primary Accountabilities Advanced Administrative & Operational Support - Optimize the senior executive's time to align with key business priorities by utilizing digital resources to efficiently manage the senior executive's complex calendar, travel/international travel, expenses and sensitive/confidential correspondence with a high degree of autonomy. Proactively identify and resolve constraints...

Summary: Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. Required Skills: Executive Administrative Partner Responsibilities: Coordinate internal and external meetings Manage complex calendar set-up and movement Prepare expense reports and purchase requisitions Coordinate both domestic and international travel arrangements Organize space planning, strategic offsite events and team all-hands meetings Build cross-functional relationships between departments Partner closely with team lead admins Communicate key organizational and company updates...

Company : Highmark Inc. Job Description : JOB SUMMARY This job is a non-clinical resource that coordinates, analyzes, and interprets the benefits and claims processes for clinical teams and serves as a liaison between various departments across the enterprise, including but not limited to, Clinical Strategy, Sales/Client Management, Customer Service, Claims, and Medical Policy. The person in this position must fully understand all product offerings available to Organization members and be versed in claims payment methodologies, benefits administration, and business process requirements. ESSENTIAL RESPONSIBILITIES Coordinate, analyze, and interpret the benefits and claims processes for the department. Serve as the liaison between the department and the claims processing departments to facilitate care/case management activities and special handling claims. Communicate benefit explanations clearly and concisely to all pertinent parties....

Company : Highmark Inc. Job Description : JOB SUMMARY This job is responsible for managing a book of business and the business relationship as a strategic consultant for existing accounts directly or through intermediaries within the TPA and Self Funded space. The incumbent is responsible for renewing accounts and selling new products and services to existing accounts to ensure retention and growth of profitable business. HNAS (Health Now Administrative Services) offers flexible, cost-effective solutions for employee health benefits. HNAS is part of Highmark Health, a national blended health organization with a mission to create remarkable health experiences. Our culture is built on your growth and development, collaborating across our organization, and making a big impact for those we serve This role is looking for someone who has experience with health insurance and has worked with TPA, Stop loss, and self-funded clients. ESSENTIAL RESPONSIBILITIES...

Senior Project Analyst- Data Management for Real Estate Transactions (EST Preferred) Job ID 251951 Posted 18-Dec-2025 Service line PJM Segment Role type Full-time Areas of Interest Administrative, Project Management, Transaction Management Location(s) Remote - US - Remote - US - United States of America About the Role: As a CBRE Project Sr. Analyst, you be responsible for providing advanced administrative support to the Retail Program Team. This includes presentation creation, data and database management, reporting, etc. This job is part of the Project Management and Program Management functions. The team this role works with is responsible for presenting retail commercial real estate opportunities to a financial services client, coordinating those sites through the client's governance process, managing communications with the client and the Projects and Transactions Teams, etc. What You'll Do: Manage the implementation of and monitor...