16 administrative assistant jobs found in New York

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for City of New York. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Job Description About the Agency: The New York City Department of Housing Preservation & Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. We maintain building and resident safety and health We create opportunities for New Yorkers through housing affordability We engage New Yorkers to...

Freelance Lifestyle Editorial Assistant—Observer Lifestyle Location : Remote Job Type : Freelance Rate : $25 per hour, 20 hours per week Start Date : ASAP Observer is looking for a regular freelance editorial assistant to support the lifestyle vertical. We’re seeking someone to assist with CMS prep, photo research and collages, editorial calendars and additional administrative tasks. This is a part-time, remote position for ~20 hours per week. The editorial assistant will report to the Lifestyle and Travel Editor. This is a role for an early-career journalist looking to gain experience in the media industry. The ideal candidate should have an interest in lifestyle topics, as well as familiarity with WordPress, SEO best practices and Canva. The Work Formatting lifestyle articles, including adding SEO and website tags SEO updates Photo research Producing collages for stories Additional administrative tasks, including updating the lifestyle editorial calendar...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Book of the Month. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Summary The Editorial Rotational Program mission is to accelerate the professional growth and development of Early Career Editorial professionals through exposure to a multitude of assignments, apprenticeship style learning, and accelerated responsibility. We are looking for driven, tenacious, and pragmatic team members who have the desire and potential to rise over time into a significant contributor within the Editorial team and our broader direct-to-consumer lifestyle...

Hiring a Patient Care Coordinator for a Plastic Surgeon in NYC! Job Description We are seeking a dynamic and motivated Patient Care Coordinator to join our high-end medical or surgical practice. This in-office role requires someone who thrives in a fast-paced, patient-focused environment. If you have a strong customer service and administrative background, familiarity with EMR and practice management systems, and the ability to maintain confidentiality and professionalism, we would love to hear from you. Responsibilities Act as the first point of contact for patients, providing a welcoming and professional experience. Manage patient inquiries, scheduling, and follow-ups efficiently and accurately. Assist with administrative tasks, including reviewing schedules, handling patient documentation, and coordinating office operations. Support the team in ensuring seamless patient experiences while maintaining a high level of discretion and professionalism. Uphold a...

Job Title: Bookkeeper/Junior Accountant Job Description We are seeking a detail-oriented and dedicated Bookkeeper to maintain accurate financial records and ensure compliance with company policies. You will process accounts payable and receivable, reconcile bank statements, and prepare financial reports using QuickBooks. Additionally, you will assist with payroll processing, expense tracking, and provide general administrative support. Responsibilities Maintain accurate financial records and ensure compliance with company policies. Process accounts payable and receivable. Reconcile bank statements and prepare financial reports using QuickBooks. Assist with payroll processing and expense tracking. Answer incoming calls, route inquiries, and provide general administrative support. Organize and maintain files, records, and documentation. Support project teams with administrative tasks as needed. Essential Skills Experience as a Bookkeeper or in a...

At TixTrack, we support our clients by creating superior ticketing solutions for performing arts and cultural institutions through a combination of modern technology, beautifully simple design, and the art of listening. Headquartered in the heart of the Broadway Theatre District, NYC, we are a small, but growing team of hardworking, highly motivated individuals. With a presence across both the US and UK, we are passionate about our work and driven to innovate with our customers to solve current and future challenges with new solutions. Even with a highly dispersed, largely remote workforce, we stay connected through our Slack channels, virtual events and regional meetups. Come see how we “role”. About The Role The Operations Coordinator plays an essential role in managing and supporting the efficient and effective day-to-day operations of TixTrack. Reporting to the Director of US Operations, this role oversees and coordinates administrative and operational functions across...

Assistant Resident Engineer – Water Division (NYCDEP Project, Staten Island, NY) A leading municipal consulting firm is seeking an Assistant Resident Engineer with 5–10 years of experience to join our Water Division as part of our construction management team on a NYCDEP construction project in Staten Island, NY. This is an exciting opportunity for a self‑motivated individual to join a highly qualified team supporting major municipal infrastructure work. As an Assistant Resident Engineer, you will apply your experience and technical knowledge of municipal infrastructure, water and wastewater facilities, and general building projects to help manage and execute construction activities under the supervision of the Resident Engineer. Position Responsibilities Responsibilities may include, but are not limited to: Manage day‑to‑day construction oversight and Assistant Resident Engineering activities on a major NYCDEP infrastructure upgrade contract. Assist the...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for TEKsystems. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Summary Of Position The Onboarding Associate is responsible for leading and managing all onboarding activities to ensure compliance with organizational standards and legal requirements. This includes overseeing bg checks, I-9 processing, and reverifications. The role ensures a seamless onboarding experience for new hires by managing pre-day-one activities, maintaining engagement throughout the process, and serving as a key liaison between candidates, recruiters, and vendors....

Company Description Hi there! We’re Razorfish. We’ve been leading the marketing industry with our digital expertise since the start of the internet. But in 2020, we did a full reboot. What’s different? It all starts with people. Weird, wonderful, complex people - with diverse backgrounds in strategy, creative and technology. But no matter how different we are, we all have one thing in common. We believe our differences are our strength. So we push for inclusion, challenge convention and bring in new perspectives, to inspire new ideas. Because when we connect by understanding what makes people different, we can create unforgettable experiences that enrich lives. Join us at razorfish.com. Overview We’re looking for an Associate Experience Design Director to lead in crafting thoughtful, intuitive digital experiences that serve both user needs and business goals—primarily in the website product space. You’ll collaborate with cross-functional teams to design, and refine solutions...

Company Description Hi there! We’re Razorfish. We’ve been leading the marketing industry with our digital expertise since the start of the internet. But in 2020, we did a full reboot. What’s different? It all starts with people. Weird, wonderful, complex people - with diverse backgrounds in strategy, creative and technology. But no matter how different we are, we all have one thing in common. We believe our differences are our strength. So we push for inclusion, challenge convention and bring in new perspectives, to inspire new ideas. Because when we connect by understanding what makes people different, we can create unforgettable experiences that enrich lives. Join us at razorfish.com. Overview Razorfish Summer Internship Program — 2026 Curious about what’s next in marketing, technology, and creativity? At Razorfish, we don’t just follow trends—we help shape them. Our 2026 Summer Internship Program is designed for bold thinkers who want hands-on experience, meaningful...

Company Description Hi there! We’re Razorfish. We’ve been leading the marketing industry with our digital expertise since the start of the internet. But in 2020, we did a full reboot. What’s different? It all starts with people. Weird, wonderful, complex people - with diverse backgrounds in strategy, creative and technology. But no matter how different we are, we all have one thing in common. We believe our differences are our strength. So we push for inclusion, challenge convention and bring in new perspectives, to inspire new ideas. Because when we connect by understanding what makes people different, we can create unforgettable experiences that enrich lives. Join us at razorfish.com. Overview Razorfish Summer Internship Program — 2026 Curious about what’s next in marketing, technology, and creativity? At Razorfish, we don’t just follow trends—we help shape them. Our 2026 Summer Internship Program is designed for bold thinkers who want hands-on experience, meaningful...

Send updated resumes to Tymir Black Tymir.Black@yoh.con https://www.linkedin.com/in/tymir-black-035914111/ This position is hybrid: 3 days in office, 2 days WFH **Experience in a newsroom/media environment is preferred not mandatory** About the role: We are seeking a Recruiting Coordinator to join our Talent Acquisition Team. You will report to the Director, Talent Acquisition and be based in our New York office. As a successful candidate, you are motivated and passionate about working with people. You take pride in delivering high-quality work, and are committed to collaborating with recruiters to ensure a smooth and efficient recruitment process. You Have: 1 - 3 years of recruitment or administrative support experience Previous experience with Workday and automated recruiting tools Experience communicating (written and verbal) effectively and tactfully in a customer service manner Strong interpersonal skills in dealing with all levels of management...

Job Title: Fractional COO / Operations Consultant Location: New York, NY (Hybrid preferred) Engagement: Fractional, Part-Time (3‑month initial engagement with option to extend) About The Role We are seeking a seasoned Fractional COO / Operations Consultant with deep experience in healthcare, aesthetics, or clinical practice environments. This part-time leader will support senior management by strengthening operations, elevating internal leadership, and building scalable systems—without disrupting the existing rhythm of a high-volume medical or aesthetic practice. This role blends operational consulting with executive coaching , providing structure, accountability, and strategic oversight to help the practice grow efficiently and sustainably. Key Responsibilities Provide ongoing executive coaching and mentorship to senior leaders and managers Assess and refine operational systems, clinical workflows, and administrative processes Develop, implement, and...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for TEKsystems. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Desktop Support Specialist – Lower Manhattan, NY (Onsite) Location: Lower Manhattan, NY Employment Type: Full-Time Work Schedule: Onsite, Monday–Friday - Once a month in Stamford location About The Role We are seeking an experienced Desktop Support Technician to provide Level 2 end-user support in a fast-paced, executive-heavy environment. This role requires strong technical expertise, excellent customer service skills, and the ability to support users both face-to-face and...

Ramapo for Children is seeking a detail-oriented and organized Operations Assistant to support the efficient functioning of the Ramapo Training department. Ramapo Training provide tools and strategies to professionals who work with children and youth, focusing on relationship-building and creating supportive environments. This is an as-needed, non-salaried position that will work closely with the Operations Manager on critical logistical and organizational tasks. GENERAL RESPONSIBILITIES The Operations Assistant will support the Operations Manager in the following key areas: Scheduling & Logistics: Assist with the scheduling of training engagements, utilizing Google Calendar and Zoom to set up meetings and confirm participant attendance. Financial Support: Support the invoicing process by gathering all required backing documentation. Data Management & Administration: Perform data entry and organization, including reviewing attendance trackers and...

Job Title: Fractional COO / Operations Consultant Job Description We are seeking a fractional, part-time Operations Consultant who can also serve as an Executive Coach for senior management. The goal is to elevate internal leadership and strengthen operational systems without disrupting existing workflows. Responsibilities Provide ongoing mentorship and executive coaching to managers. Design and refine operational systems and workflows. Implement and monitor KPIs for performance visibility. Improve leadership confidence, delegation, and decision-making. Support a structured, scalable operations framework. Essential Skills Technical & Operational Skills Leadership & Coaching Strategic Mindset Executive administration Additional Skills & Qualifications Background as COO, Operations Director, or Practice Management Leader. Experience with aesthetic/plastic surgery practices or high-volume medical practices. Experience in multi-location...