43 administrative support jobs found in Rochester, NY

NY HELP Yes Agency Mental Health, Office of Title Office Assistant 1, Stores/Mail, (NY HELPS), Rochester Psychiatric Center, P27547 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 06 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $36232 to $44828 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 6 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Monroe Street Address Rochester Psychiatric Center 1111 Elmwood Avenue City Rochester State NY Zip Code 14620 Duties Description As an Office Assistant 1 Stores/Mail, you will perform a wide variety of clerical and administrative support activities, including:- Receiving, sorting, and distributing incoming mail and supplies/goods- Packaging and...

NY HELP Yes Agency Mental Health, Office of Title Office Assistant 1 - Keyboarding, (NY HELPS), Rochester Psychiatric Center, P27521 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 06 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $36232 to $44828 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 6 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Monroe Street Address Rochester Psychiatric Center 1111 Elmwood Avenue City Rochester State NY Zip Code 14620 Duties Description Are you interested in starting a career with New York State? Do enjoy work assignments that include typing and data entry? Office Assistant 1 Keyboarding positions are entry level positions that provide excellent...

Company Description Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks , reflecting our dedication to their success. We invest deeply in our educators , offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! Job Description The Operations Assistant plays a visible role in ensuring a timely, professional, and welcoming response to inquiries by parents and other constituents. The Operations Assistant functions as the initial contact person for students, teachers, families, vendors, and visitors, and...

NY HELP Yes Agency Mental Health, Office of Title Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Greater Binghamton Health Center, P27476 Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 40 Workday From 6 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Broome Street Address Greater Binghamton Health Center 425 Robinson Street City Rochester State NY Zip Code 13904 Duties Description Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth....

This position reports to our Rochester, NY location Salary Range: $45,000-$55,000 (based on experience) We are seeking a high-energy, detail-oriented Administrative Assistant to support our Real Estate Practice Group . The ideal candidate will be an organized and dependable professional who thrives in a fast-paced environment, has prior experience working in a law firm or professional services organization, and is committed to providing top-tier client service. Key Responsibilities Provide administrative support to attorneys and real estate team members Prepare, revise, proofread, and process real estate documentation, including: Transfer documents, including deeds Affidavits Agreements Closing statements Loan documents Schedule closing dates and assist with the loan closing process, including obtaining necessary signatures and preparing closing binders Maintain strong file and document organization practices Calendar important deadlines and dates to ensure...

Job Title: Environmental/Dispatch Coordinator About The Role This role is critical to ensuring smooth daily operations across dispatch, fleet management, and office administration. If you thrive in a dynamic environment and enjoy balancing operational and administrative responsibilities, apply below! Key Responsibilities Dispatch Operations: Manage day-to-day dispatch activities to ensure timely and efficient service. Coordinate schedules and communicate with drivers and team members. Fleet Management: Oversee fleet scheduling and maintenance. Track vehicle usage and ensure compliance with safety standards. Administrative Support: Organize office supplies and maintain common areas. Handle shipping and receiving of packages. Assist with event coordination and other office tasks as needed. Administrative duties are an essential part of this role and will be prioritized when dispatch and fleet tasks are lighter. What We’re Looking For Strong work...

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Program Operations Specialist 1 Occupational Category Other Professional Careers Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $66951 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 40 Workday From 8 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Monroe Street Address 620 Westfall Road City Rochester State NY Zip Code 14620 Duties Description POSITION DESCRIPTION:This position will serve as a Program Operations Specialist 1 (POS1) for the division of ServiceAccess, Program Implementation, and Stakeholder Support - Regional Field Office. Through thefive Regional Field Offices with OPWDD over 130,000...

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Human Resources Specialist 1/Trainee 1/2 Occupational Category Administrative or General Management Salary Grade 18 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $67119 to $83286 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 40 Workday From 8:30 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Monroe Street Address 620 Westfall Road City Rochester State NY Zip Code 14620 Duties Description The Human Resources Specialist 1 performs and supervises the performance of various human resources activities such as staffing services, which consists of the recruitment, examination, and placement of the essential staff who provide care and ensure the health...

DESCRIPTION Are you a dynamic professional with a passion for driving sales and market share growth? Join our team as a Customer Manager and take charge of managing our principals' business within designated customer accounts. RESPONSIBILITIES Here's what you'll be doing: Achieve Sales Goals : Deliver principals' objectives, including volume and sales fundamentals such as merchandising, assortment, pricing, and shelving goals at the assigned customers, all at the lowest cost. Strategic Planning : Develop a comprehensive Customer Business Plan that aligns with the principals' business priorities and drives long-term success. Client Engagement : Personally call on all decision-makers at the customer to present and sell business plans, programs, and concepts that enhance business results. Cost Management : Achieve results at the lowest possible selling cost while maximizing company revenue through brokerage, commissions, bonuses, contest...

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Office Assistant 2 Keyboarding Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $42641 to $52413 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Monroe Street Address 620 Westfall Road City Rochester State NY Zip Code 14620 Duties Description The Office Assistant 2 Keyboarding will perform office support and clerical work to meet the requirements of the Human Resources Management Office. Such work may consist of but is not limited to: assisting customers; answering telephones; data entry; mail, supply, and...

Description Nurse Manager - Adult Emergency DepartmentRochester General Hospital, Rochester, NYRochester Regional Health has an exciting opportunity for a Nurse Manager to lead our Adult Emergency Department at Rochester General Hospital. This role is ideal for experienced nursing leaders passionate about driving excellence in patient care and fostering a collaborative team environment.LIFE IN GREATER ROCHESTERThe greater Rochester region offers a unique blend of friendly communities, natural beauty, and metropolitan amenities. Experience the warmth of the people, diverse culture, and the convenience of city living with a vibrant food and arts scene.ABOUT ROCHESTER GENERAL HOSPITALRochester General Hospital is a 528-bed tertiary care hospital that has been serving the residents of the Rochester Region and beyond since 1847. Rochester General Hospital offers primary medical care and a broad range of specialties. Rochester General Hospital's medical staff includes over 1,000...

VP Finance - TBS North Central Region & West Region Base Salary Range: $150,000.00 to $180,000.00 depending on experience. Additional earnings: Target Bonus of 30% Toshiba America Business Solutions, Inc. (TABS) has an excellent opportunity for a VP Finance - TBS North Central Region & West Region at our Rochester, NY office. As a part of Toshiba America Business Solutions, Inc. you’ll be an integral partner to the success of our customers. More than just copiers, Toshiba is an industry leader in digital displays, document security and software solutions that keep businesses running brilliantly and efficiently. Summary: The TBS VP Finance has primary responsibility for the planning, implementation, managing and running of all the finance & accounting activities of the assigned region(s). This includes business planning, budgeting, forecasting, reporting, auditing, compliance and risk management. In addition, a combination of the following...

NY HELP Yes Agency Temporary and Disability Assistance, Office of Title Hearing Officer or Assistant Attorney 1 or 2 or Assistant Hearing Officer (NY HELPS) Occupational Category Legal Salary Grade 25 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $66951 to $121413 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Monroe Street Address Office Of Administrative Hearings 259 Monroe Avenue City Rochester State NY Zip Code 14607 Duties Description Hearing Officers will serve as Administrative Law Judges presiding over impartial hearings for applicants and recipients of, social services benefit programs administered by OTDA and other Executive agencies...

Spectrum Creative Arts is a community arts organization with a mission to provide the highest quality arts programming to individuals of all ages, backgrounds, and abilities in the Greater Rochester, New York area. Founded in 2013 by three music therapists, Spectrum employs a diverse team of dynamic arts and administrative professionals, and is committed to being a workplace that fosters creativity and passion. Operated and managed by a practicing school-based music therapist, our Schools Division is looking for a Part-Time, School-Based Music Therapist for an immediate start to work exclusively on Spectrum’s growing School-Based team of 6 Music Therapists! Candidates must have obtained their MT-BC credential by the time of hire. Position Description: Part-Time Early Childhood Music Therapist (MT-BC) The Part-Time Early Childhood Music Therapist will provide IEP (individual, small group, and consultation) services to students (ages 3-4) in a Special Services Preschool...

The duties that the incumbent of the vacancy will be expected to perform. Duties Description POSITION DESCRIPTION: This position will serve as a Program Operations Specialist 1 (POS1) for the division of ServiceAccess, Program Implementation, and Stakeholder Support - Regional Field Office. Through thefive Regional Field Offices with OPWDD over 130,000 individuals are supported throughcollaboration and engagement with over 700 voluntary providers, 6 State Operated DevelopmentDisabilities Service Operation Offices, and 7 Care Coordination Service Organizations. RegionField Office oversight encompasses 13 specific districts throughout NYS as noted below. RegionalField Office 1 has oversight in Finger Lakes and Western NY, Regional Field Office 2 hasoversight in Sunmount, Central NY, and Broome Regional Field Office 3 has oversight in Capital,Taconic and Hudson Valley, Regional Field Office 4 has oversight in Manhattan/Bronx (Metro),Queens, Brooklyn and Staten Island, Regional Field...

NY HELP No Agency Criminal Justice Services, Division of Title Crime Analyst 1/Trainee Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $53754 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 10% Workweek Other (see below) "Other" Explanation Tuesday - Saturday; 5pm - 1am Hours Per Week 37.5 Workday From 5 PM To 1 AM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Monroe Street Address Monroe Crime Analysis Center 185 Exchange Blvd City Rochester State NY Zip Code 14614 Duties Description Under the direction of a Crime Analyst 3, incumbents examine data sources and other information streams that support the crime analysis process and prepares reports documenting research and...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Mindex Technologies. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Founded in 1994, Mindex is a software development company with a rich history of demonstrated software and product development success. Our three divisions – Cloud, SchoolTool, and Software Development – are all rapidly growing, and our employee base is close to 400. We are ranked the #1 Software Developer in the 2023 RBJ’s Book of Lists, the Best Software Developer in the RBJ’s 2022 Reader Rankings, and a 2022 Certified Great Place to Work. As a National Sales Executive,...

Company Description Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks , reflecting our dedication to their success. We invest deeply in our educators , offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! Job Description At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications,...

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Under the direction of a Crime Analyst 3, incumbents examine data sources and other information streams that support the crime analysis process and prepares reports documenting research and analytical tools utilized. Specific duties include, but are not limited to: • Monitors, collects, and analyzes open-source information, raw crime-related data, and intelligence information using a variety of analytical tools and techniques;• Researches, analyzes, evaluates, and correlates crime and intelligence information to determine source reliability, accuracy, and integrity. Distinguishes patterns and trends from disparate pieces of information and intelligence;• Works as part of a team providing investigative support for criminal investigations;• Follows all procedures related to the proper handling of sensitive law enforcement information;• Uses software tools to analyze data and data sources to...

Order#: NY1550930 STUDENT AIDE III (Legal Internship Opportunity) LOCATION: Multiple positions are available throughout New York State BASE SALARY: $30.00 Hourly CLASSIFICATION: Full-time - Temporary (July 6, 2026 to August 12, 2026) QUALIFICATIONS: Applicants must have successfully completed one or two years of study in a J.D. program at an accredited law school by the start of the internship; LL.M students at accredited law schools are also eligible. ASSIGNMENT: The mission of the NYS Unified Court System is to deliver equal justice under the law and to achieve the just, fair and timely resolution of all matters that come before the courts. To promote civic education and readiness, we have developed an Internship Program for motivated and hardworking law students for internships across New York State. Interns are provided the opportunity to integrate classroom education and theory with practical and relevant career experience. Interns will gain insight regarding the work of...

NY HELP Yes Agency Children & Family Services, Office of Title Senior Attorney, Assistant Attorney 2, 3 (NY HELPS) Occupational Category Legal Salary Grade 25 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $74193 to $121413 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Monroe Street Address Rochester Regional Office - Legal 259 Monroe Ave, City Rochester State NY Zip Code 14607 Duties Description The attorney will provide legal support to the Division of Child Care Services (DCCS) regarding a broad spectrum of issues related to the child care assistance program and child care programs throughout the state. Additionally, the...

We accept applications for open positions. We are an equal opportunity employer. Empowering People's Independence (EPI), provides support for people with developmental disabilities, epilepsy, and brain injury through progressive, tailored care to improve their health, wellbeing, independence, and social inclusion. Job Purpose: The primary function of this role is to oversee the day-to-day implementation of the Staff Action Plans/Plans of Care in the Community/Day Habilitation/Respite/ Residential programs, established by providers and to ensure quality and Medicaid Compliance standards are met, through verification of all completed Office for People with Developmental Disabilities (OPWDD) and Department of Health (DOH) required documents. Pay Range : $22.00/hr.-$30.00/hr. Benefits: 403(b) with discretionary match Dental & Vision insurance Employee assistance program Flexible spending account Health insurance with HSA and employer...

NY HELP Yes Agency Information Technology Services, Office of Title Information Technology Specialist 2, Workplace Services, 10126 (NY HELPS) Occupational Category I.T. Engineering, Sciences Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $66951 to $85138 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? Yes Compressed workweek allowed? No Telecommuting allowed? Yes County Monroe Street Address 1530 Jefferson Road City Rochester State NY Zip Code 14623 Duties Description The New York State Office of Information Technology Services (ITS) provides operational support 24 hours a day, 7 days a week, 365 days of the year, supporting more than 4,900 applications for 53 New York State...

Description: FLSA Status: Non-Exempt Practice Group/Team: Consumer, Finance, and Housing (CFH)/Homeowner Protection Program (HOPP) Organization Information Empire Justice Center, a diverse and highly respected statewide legal services organization, seeks a Homeowner Protection Program Anchor Partner Program Manager for our Consumer, Finance, and Housing practice group. This is an opportunity to join and grow in one of the most influential organizations serving marginalized low-income individuals and families in New York State. Empire Justice Center attracts and employs a diverse team of dedicated, determined, and passionate advocates who significantly impact the lives of low-income New Yorkers. We achieve success through direct legal representation, high-impact litigation, and effective legislative and administrative advocacy. As an organization, we provide top-notch training and technical assistance to other advocates, ensuring fairness and justice for New...