21 administration support assistant jobs found

We are seeking a professional and personable Reception / Legal Assistant to join this well established Law Firm and play a key role in supporting their clients and legal team. As the first point of contact, you will welcome clients and visitors in a friendly, polished manner, manage incoming calls, meeting rooms, diaries, and ensure the reception and meeting areas reflect the Firm’s high professional standards. This varied role also includes legal administration support such as preparing and typing accurate legal documents and correspondence, opening and maintaining client files, filing and scanning deeds, managing mail and couriers, and assisting with AML/CFT compliance requirements. You will handle invoice payments and EFTPOS, respond promptly to client enquiries, and support authors with day-to-day administrative tasks. YOU WILL NEED: * Excellent verbal and written communications * Good keyboard skills * Proven experience with MSOffice, particularly MSWord and a good grasp of...

We are seeking a capable and compassionate Estates Legal Assistant to join a Kāpiti-based firm. Reporting to the Supervising Director, CEO, and Estates Legal Executives, this role provides high-quality administrative, secretarial, and Legal Executive support to clients, legal advisors, and management. You will assist with the administration of deceased estates from initial instruction through to closure, including preparing Probate and Letters of Administration, identifying estate assets and liabilities, and maintaining accurate, confidential records. As a key point of contact for families, beneficiaries, and stakeholders, you’ll communicate with empathy, professionalism, and clarity. The role also includes comprehensive administrative support: preparing correspondence and legal documents, opening and maintaining client files, and ensuring records are organised and up to date. YOU WILL NEED TO HAVE: * Excellent verbal and written communication skills, including good grammar and...

Part-time | Administration, Marketing & Communications | Hybrid (Kāpiti Coast / Remote) PsychLens Psychology and Training is a specialist psychology and professional training practice founded by Dr Bahrie Veliu, Clinical Psychologist and Family Court Specialist. We deliver psychological services, professional education, workshops, and online programs grounded in neuroscience, psychology, and relational systems. ABOUT THE ROLE This is a part-time position contracted at 10 hours per week, with flexibility in how hours are scheduled. Additional paid hours (typically up to 5 hours per week) may be offered depending on workload and projects. KEY RESPONSIBILITIES • Practice administration and office support • Email and calendar management • Client and professional communications • File management and document coordination • Invoicing and basic accounts support • Marketing and communications support • Social media scheduling and content posting • Canva design (flyers, workshop...

Business Support Assistant – Timaru Gresson Dorman & Co has been part of the South Canterbury landscape for over 150 years and has been entrusted with the Crown Warrant since 1940. From our head office in Timaru and branch in Geraldine, we cover South Canterbury and beyond and have expertise across a wide range of legal areas. Our values of balance, respect, integrity, teamwork, adaptability and reliability reflect who we are and how we work with our team and our clients. We are committed to the success of all of our people and pride ourselves on providing a family friendly firm with a positive workplace culture. Our firm blends high-quality, professional work with a culture that genuinely values its people — and your work-life balance. About the Role We’re looking for a proactive Business Support Assistant to join our Timaru management team. This is a full-time, hands-on role supporting our General Manager and Office Manager, with responsibilities across business...

This role is for someone who genuinely enjoys interacting with people and can communicate clearly and confidently with patients, colleagues, and other visitors. Being the first point of contact for our patients, your ability to engage, explain, and respond professionally is essential to providing an excellent patient experience. Key responsibilities include: • Greeting and engaging with patients warmly and professionally • Answering phones and responding to emails promptly and clearly • Booking, managing, and confirming patient appointments • Handling patient payments • Processing incoming and outgoing referral letters and documents • General administration and accurate data entry • Organising couriers and managing incoming and outgoing items • Supporting the smooth, efficient running of the front desk About you: • Confident and proactive in communicating with all types of people • Comfortable initiating conversations and responding clearly, even in busy or challenging situations •...

WATER SERVICES MANAGER Our mission is to provide outstanding customer service, to help create a thriving community where people love to live, work, and play. We make a difference in our community and our work is underpinned by our values of be the customer, think excellence, do the right thing, be integrity and lead together. Greymouth is a great lifestyle choice for families, and we want you to experience everything this beautiful part of New Zealand has to offer. From its stretches of untamed beaches and surf breaks, secret fishing spots, native rainforests, to its cafes, markets, and open traffic-free roads - you'll be joining a vibrant laid-back community at the heart of the West Coast. What we offer • A supportive and collaborative work environment • Flexibility with the way you work. • A competitive remuneration package. • A commitment to supporting you to grow and develop. • A central location close to mountains and the sea! About the role Reporting to the Group Manager,...

Opportunity to provide critical support within a transformative programme Join a supportive workplace with excellent team culture and rewarding vision Full time, 12-month fixed term role based in Conservation House, Wellington Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive. Ko tā Te Papa Atawhai he tiaki, he whakarauora anō hoki i te taiao puta noa i Aotearoa. He oranga taiao, he oranga tangata. Mō te tūranga | About the role We have a fantastic opportunity to support the administration of the Mobilising for Nature programme. You will be providing dedicated project coordination to enable successful delivery of complex projects for our Mobilising for Nature programme. The programme has many moving parts and operates at a fast pace. You will be assisting the programme manager and supporting and interacting...

This locally grown diesel generator provider is looking for a new leader to steer the ship in Christchurch. Due to the existing Branch Manager moving sideways into the recently advertised Sales & Hire role, we are proud and excited to partner again with one of New Zealand's leading diesel generator providers - this time to find an experienced Manager to step up and lead the Christchurch team in 2026. This is a once-in-a-blue-moon opportunity to join a kiwi-owned company, built by genuine people, supplying a superior product. - What's in it for you: * Lead a newly-formed, highly motivated team * Take pride in supplying a market-leading product * Well-regarded local business with a strong reputation in the market * Plenty of support on offer from the Senior Leadership Team * $90,000 - $100,000 + work vehicle + annual bonus - Role: In this role, you will be responsible for managing branch logistics and operational requirements (such as inventory management, invoicing, and...

ARE YOU a friendly, welcoming, and tech-savvy professional who is passionate about delivering exceptional service in a customer facing role? CCS Disability Action is seeking a Casual Branch Administrator/Receptionist to join our fantastic team in Otago office. This is an excellent opportunity for someone who is highly organised and proactive and enjoys keeping the smooth running of daily office operations, while supporting the team and providing responsive supports to the people we support. As a Branch Administrator/Receptionist, you will: • Ensure the smooth and efficient running of daily office operations. • Provide administrative support to our Service staffs that enables them to undertake their roles effectively. • Maintain a welcoming office space for disabled people and their family / whanau and other external stakeholders e.g. community agencies, general public and anyone else who visits the office. Our organisation takes a social, rather than medical approach, supporting...

**Pathways | Mō mātou** As a leading mental health and addiction service in Aotearoa, we empower individuals to live full lives in their communities. Prioritising mental health while aiming for overall well-being, we foster strong whānau connections. Our commitment to personalised support is reflected in our 'whatever it takes' wairua and spirit. **The Benefits | Ngā āhuatanga kei a mātou** * Increased Kiwisaver contribution * Fifth week of annual leave * Paid Wellbeing Days (2 days a year) * HealthNow Payment Card - $250 per year to support Health and Wellbeing for you and your whanau * Perk & Perk Plus discount app * Holiday programme assistance **The role | Mō tēnei tūranga mahi** We're seeking a new team member for a full-time position to work in our acute mental health crisis respite service, working alongside the crisis assessment and treatment team. This facility is located in a beautiful villa in Nelson and offers 24-hour care. We support individuals experiencing mental...

Job Title: Personal Assistant / Secretary for Food Business Business Name: Betchay’s Kitchen Limited Location: Christchurch, New Zealand Rate: $33.56 to $35 per hour Hours: Minimum 30 hours to maximum 40 hours per week About Us Betchay’s Kitchen Limited is a growing night market stall and takeaway business in Christchurch, specialising in Filipino and Asian food. We operate in a fast-paced hospitality environment and are expanding our operations. We are looking for a reliable and well-organised Personal Assistant / Administrative Officer to support the daily business operations and help ensure everything runs smoothly behind the scenes. Role Overview As a Personal Assistant / Secretary, you will provide administrative and operational support to the business owner. This role focuses on coordination, record-keeping, supplier and customer communication, and basic bookkeeping support relevant to a food stall and takeaway business. This position suits someone who is organised,...

Join our dynamic and compassionate team at Habit Health EAP Services, where psychological expertise meets real-world solutions. As an EAP Psychologist, you'll pay a pivotal role in delivering confidential, short-term psychological support to employees across Aotearoa. You'll work with a diverse range of clients, presenting with workplace, personal, and organisational challenges from stress and burnout to trauma, change and leadership growth. Main Responsibilities Deliver evidence-based psychological interventions in a short-term, goal focused EAP framework Support individuals and teams to navigate life and workplace challenges Collaborate with organisations to promote mental wellbeing, resilience and high performance Contribute to innovation wellbeing initiatives including hormonal health, trauma0informated care, and preventative wellbeing solutions The Benefits Of Working With Us We offer market competitive salary to ensure that our teams feel valued Monthly...

Machinery Repairs LTD is a small family run business that has been in operation for over 16 years and is looking for an Office Administrator. We are proudly the service agent for Komatsu and Komatsu Forest products with branches in Richmond and Blenheim. We service and support a range of mobile plant across the top of the South Island. This position is based in the Blenheim branch and on a day to day would report to the Blenheim Service Manager. You will provide a backbone for the company by providing administration and general support to all the staff in both our branches. You will also provide back up to the Parts storeroom team and front counter. Pricing, quoting or selling parts as required to fill in gaps or to cover leave. (Training will be provided.) Some Of the General Roles Will be: • Accounts Payable processing and reconciliation • Accounts Receivable processing and management • Debt collection • Reception and customer service • Payroll processing and auditing of time...

Caltex Wanaka is a privately owned service station, looking for an experienced Office Manager. We are a busy service station with high traffic volumes, located in the centre of Wanaka town that provides a wide variety of services e.g., convenience store, barista coffee, freshly prepared food, Chicken to Go, laundromat, customer shower, courier services, carwash, LPG, trailer hire, etc. - plus fuel of course! We are looking for an experienced Office Manager to support the growth of the business. Key responsibilities include full responsibility for stock management (ordering, pricing, invoicing, stock takes, promotions, returns, and ERP data accuracy) along with producing timely financial and trading reports. The Office Manager will manage daily banking, reconciliations, budgeting, and financial accuracy. They will review and advise recommendations on our security and loss-prevention practices. Strong communication skills are essential for collaborating with stakeholders, resolving...

We are seeking a motivated people person to assist with the day to day running of our Hamilton SESTA (Specialised School Transport Assistance) operation. SESTA is a highly rewarding community service that we provide for the Ministry of Education, this service ensures the safe transport of around 420 students daily from their front door to school, and home again. Based at our Hamilton office, you will assist with the planning of runs as part of the support team for drivers, parents/caregivers, and schools, along with administrative duties including recruitment and payroll. The role: * Administrative tasks to support the smooth day-to-day operation of our SESTA services. * Assist with the planning, implementation, and monitoring of SESTA runs to ensure they are fit for purpose and operate efficiently. * Provide driving coverage for SESTA runs as required. * Monitor compliance to ensure contractual and legislative obligations are met. * Support the SESTA Operations Manager with...

* Immediate start, contract through to late Feb (possbility of extension) * In-office role, working with vibrant & supportive team * Excellent stepping stone & career growth opportunity Organisation: A fantastic opportunity exists for you to join an established company with a close knit and friendly culture. Due to an ongoing project, they are now hiring a motivated Payments Administrator to support a backlog of payments. You will be working within a busy, high-volume environment to support both the project and the wider team Opportunity: This is a full-time contract through to late February 2026, with the potential for extension based on performance and project requirements. The role is based in Wellington's CBD, working in the office Monday to Friday, 8.30am to 5.00pm. You will join the Payments function during a busy period, assisting with the approval workflow and ensuring requirements are accurately captured and ready for processing. Responsibilities: * Review incoming...

This is a varied, hands-on role where you will work closely with the owners and wider team to deliver smooth, efficient, and high-quality administrative support. Key responsibilities include: * Payroll – ensuring staff are paid accurately and on schedule * Accounts – invoicing, reconciliations, managing payments * HR support – onboarding, maintaining staff records, assisting with staff queries and compliance * Internal & external communications – written correspondence, phone calls, email management * General administration – filing, document management, supplies coordination, supporting management with daily tasks To be successful, you will need to bring: * Strong experience in administration, accounts, payroll or similar roles. * Excellent organisation and time-management skills * Attention to detail and accuracy * Confidence with HR processes and maintaining confidential information * Clear, professional communication skills—both written and verbal * Proficiency in...

About Us Northland Farm Services supports dairy, horticulture and rural operations across Northland — from water-management and effluent systems to milking machinery, workshop setups and installation work. With over 25 years’ experience, we pride ourselves on delivering reliable, high-quality service that helps keep farms, food-producers, rural properties, commercial and industrial businesses running smoothly. Our team consists of service technicians, electricians and administration support. What you’ll be doing * Managing our Dargaville retail store, providing customer service advice & selling retail stock * Stock control – ordering stock, processing orders both in-store and online, selling, stock-taking, shipping * Answering the phone, tri-aging clients & onboarding jobs for the service technicians * Assisting customers & clients in the store * Cleaning & general retail tidiness * Customer service * Administration – answering emails, checking mail, using...

Permanent part-time; 8.30am - 2pm Monday - Friday CCS Disability Action's vision is to see every disabled person/whānau hauā interwoven into the lives of their whānau and community. We are the largest pan-disability support and advocacy organisation in New Zealand. Since 1935, we have been at the forefront of service provision, advocacy, and information sharing, working closely with disabled people / whānau hauā and their families across New Zealand. We are a busy team who support disabled people both in our office and out in the community. Our office is also the only place north of Auckland that can process disability parking permits (other than on-line). This role is a customer-facing, responding to enquiries from the public and professionals, by phone, email or face-to-face. As an Administrator, you will: * Work in our reception area, providing support to visitors and processing mobility parking permits * Help provide a friendly, welcoming and inclusive space for visitors and...

* Part time roles available! * We currently have availability in our Services across areas - Paraparaumu and Tawa * Rostered shifts - you must be able to work daytime, evening, sleepover, and weekend shifts * Earn while you learn, gain nationally recognised qualifications! Mo te tunga | About the role The role of a Support Worker involves providing assistance to individuals in developing their independence and acquiring skills for daily living. This includes tasks like helping them with public transportation, employment, finances, and meal preparation. Depending on the specific work environment, Support Workers may also assist with individual needs such as shopping, cleaning, showering, and medication administration. Nga pumanawatanga ou | What you will bring No prior experience in the health and disability sector is necessary, but a strong desire to pursue a career as a Support Worker with a positive attitude is highly valued. Full training and orientation will be provided to...

The Organisation The South Dunedin Community Network is a small charitable organisation that works to connect people across the wider South Dunedin area. While we are small in size, we are big on vision, as we work hard to support people to use their voice to create a vibrant, resilient community. Operating from a community-led development perspective, we're driven by a vision of South Dunedin being a fantastic place to live, work, and play. An immediate focus is partnering with the community to navigate the unique challenges posed by climate change. The Job We're seeking a dynamic individual to oversee our day-to-day operations, advocate for our community, and drive strategic initiatives. You'll be responsible for fostering community engagement, securing funding opportunities, overseeing our community rooms and managing an administrative assistant. We need someone with a passion for diversity, cultural sensitivity, and the ability to collaborate effectively with our board to...