25 practice administrator jobs found

Are you an Accounts and Payroll Whizz looking to start your next challenge in 2026? Join Markplan’s Central Otago Team, based in Wānaka, as an Accounts and Payroll Administrator. We’re looking for someone who is outgoing, organised, great with numbers and can multitask to support both our growing team in our Wānaka office and our Auckland based head office. As our Accounts Administrator, you’ll help keep the office running smoothly for the Wānaka team, while also providing a key administration support role to our overall Markplan team. This is a part-time, in-office role, Monday to Friday (school hours could suit) working in a brand-new office space. For the right person this could be a full-time role or develop into a full-time role. The start date is negotiable, with a preference of late-January/early February 2026. Your responsibilities will include: *Processing accounts payable and receivable *Processing monthly payroll for 35–40 team members (covers Auckland, Wānaka and remote...

A respected main contractor is seeking a Senior Quantity Surveyor to join their Structures Division, taking ownership of commercial and financial management across a portfolio of concrete structures projects ranging from $1M to $20M. This role suits a seasoned QS—or an Engineer looking to transition into a commercial role—who can operate autonomously and deliver high‑quality outcomes. About the Role Reporting directly to the Commercial Manager – Structures, you’ll be responsible for the full commercial administration of projects, from procurement and contract management through to financial reporting and close‑out. You’ll work closely with Project Managers, supporting EOTs, notifications, and contractual obligations while ensuring strong financial performance across the division. Some travel may be required as part of project delivery. Key Responsibilities * Lead commercial and financial administration across structures projects ($1M–$20M) * Operate with minimal oversight, ensuring...

Brookby Quarries Limited is one of Auckland's prime manufacturing quarries and an opportunity has arisen for a Quarry Maintenance Administrator to assist & support the Maintenance Teams across two sites (Brookby and Smythes). This position is for a full-time person who has an eye for detail, is self-motivated, organised & enjoys working with data driven systems. Main tasks of this role: • Supporting the Operations Manager & Maintenance Teams on a daily basis • Main user of the CMMS (MEX) to ensure the system and information is correct and up to date • Ordering and management of parts • Raising & receipting of purchase orders • Liaising with suppliers & contractors • Work alongside the Inventory Co-ordinator to manage the day to day workload, maintain accurate stock control levels and the completion of scheduled stock takes • Provide regular reporting using MEX data • Analysing and auditing of data to identify any inaccuracies or potential improvements • Document...

Job Description Mō tēnei tūranga mahi | About this position The Operations Manager reports to our Chief People Officer and works closely with our Programme Manager, People and Culture to deliver on our people strategy and operational priorities. As the largest kura in Aotearoa, Te Kura enrols up to 30,000 ākonga each year and employs between 800–1,000 kaimahi spread across the motu. Our environment is dynamic and complex, operating across multiple collective agreements and supporting a diverse, highly dispersed workforce. We need someone confident leading people, navigating complex operational environments and supporting a strong, connected team to deliver consistent, high-quality people and capability advice and outcomes. In this role, you'll lead the delivery of our core operational People and Capability functions: Generalist Advisory Payroll and administration Recruitment and onboarding Learning support You'll ensure these functions run smoothly and...

About us: Trents are a significant player in the South Island foodservice and retail convenience markets. We have branches and teams across the South Island looking after regional and national customers. We pride ourselves on our wide range of quality products, great team, dynamic culture and commitment to excellent customer service.  We are part of Foodstuffs South Island, our 100% kiwi-owned and operated cooperative that supports the brands that we all know and love - PAK’nSAVE, New World, Four Square, and On the Spot - as well as our Trents customers. About the role: We are looking for a Delivery Supervisor to join the team based in Dunedin and support the Branch Manager in the day to day running of operation by maximising efficient planning, loading and delivery of orders. You will manage our delivery fleet and have oversight of our delivery team, ensuring our team are delivering high levels of customer service as well as ensuring we are meeting our regulatory compliance...

Caltex Wanaka is a privately owned service station, looking for an experienced Office Manager. We are a busy service station with high traffic volumes, located in the centre of Wanaka town that provides a wide variety of services e.g., convenience store, barista coffee, freshly prepared food, Chicken to Go, laundromat, customer shower, courier services, carwash, LPG, trailer hire, etc. - plus fuel of course! We are looking for an experienced Office Manager to support the growth of the business. Key responsibilities include full responsibility for stock management (ordering, pricing, invoicing, stock takes, promotions, returns, and ERP data accuracy) along with producing timely financial and trading reports. The Office Manager will manage daily banking, reconciliations, budgeting, and financial accuracy. They will review and advise recommendations on our security and loss-prevention practices. Strong communication skills are essential for collaborating with stakeholders, resolving...

Wrack Auto is looking for a Service Coordinator extraordinaire to join our team. We’re seeking someone who shows initiative, outstanding attention to detail, and solid work practices right from the start. You must be 100% reliable, honest, and trustworthy, with a resilient and resourceful approach to your work. The ideal candidate will be results-oriented, proactive, motivated, and capable of building strong, valued relationships with our customers. To thrive in this role, you will need to bring: • Exceptional organization and multitasking abilities, with strong attention to detail • A rare blend of administration expertise, customer service professionalism, computer competency, and problem-solving ability • The ability to work under pressure without compromising quality • A positive, can-do attitude, with a willingness to go the extra mile for our customers Experience Required This is a senior position, so experience in a similar role is essential. Training will be provided, but...

Join Tru-Line Civil – Contracts Administrator / Field Support (Greymouth) Tru-Line Civil is a leading West Coast civil construction company delivering roading, drainage, land development, infrastructure, and utility projects. We are growing and looking for a Contracts Administrator / Field Support to help our project teams deliver projects efficiently, safely, and to a high standard. This role suits someone with a civil construction background, strong organisational skills, a good understanding of contracts and documentation, and the ability to work across both office and field environments. What You’ll Do: • Support contract administration and NZS 3910 documentation • Assist with tender submissions and bid documentation • Prepare Safety & Quality Plans for new projects • Assist QA / As-Built documentation and handovers • Support ISO 45001 & ISO 9001 compliance • Conduct site audits and reporting • Maintain the ASSURA HSQE system • Support project teams with documentation...

* Newly created role, Wellington based * Medical insurance, free WoFs and other employee benefits * Work with a supportive and collaborative team VTNZ are looking for a Driver Testing and Licensing Subject Matter Expert (SME) to provide expert technical support and guidance across our driver testing, driver licensing, and front counter services. This is a pivotal role ensuring consistent customer outcomes and compliance with NZTA standards. Fixed-term position until 30 June 2026. About the Role: As the Driver Testing and Licensing SME, you will: * Act as the primary point of contact for frontline queries on driver licensing, testing and front counter service * Log and analyse complaints and queries to identify trends, risks, and improvement opportunities * Provide clear, practical advice and maintain up-to-date FAQs, decision trees, and knowledge resources * Coach and develop our customer care team members to improve accuracy and consistency * Collaborate with internal stakeholders...

Business Support Assistant – Timaru Gresson Dorman & Co has been part of the South Canterbury landscape for over 150 years and has been entrusted with the Crown Warrant since 1940. From our head office in Timaru and branch in Geraldine, we cover South Canterbury and beyond and have expertise across a wide range of legal areas. Our values of balance, respect, integrity, teamwork, adaptability and reliability reflect who we are and how we work with our team and our clients. We are committed to the success of all of our people and pride ourselves on providing a family friendly firm with a positive workplace culture. Our firm blends high-quality, professional work with a culture that genuinely values its people — and your work-life balance. About the Role We’re looking for a proactive Business Support Assistant to join our Timaru management team. This is a full-time, hands-on role supporting our General Manager and Office Manager, with responsibilities across business...

About the role (Permanent, full-time - 40hrs p/w) The Resource Management Compliance Officer plays a pivotal part in ensuring compliance with MDC's District Plan and resource consent conditions. This role works with communities in the Mackenzie District, resource consent holders, and stakeholders to facilitate positive outcomes for the district. Our Councillors have requested this new role to increase our current regulatory compliance staff resources. Key responsibilities include: * researching, investigating and implementing necessary compliance or enforcement actions to ensure positive outcomes in response to potential breaches of the District Plan or the Resource Management Act * managing and investigating related public enquiries and complaints * overseeing, supporting and completing monitoring activities for resource consents, including regular and ongoing assessments of consent conditions * educating and informing landowners and consent holders on their requirement to comply...

Southern Cross Christchurch Hospital is the largest hospital within Southern Cross Healthcare’s national network and is easily accessed within central Christchurch. The hospital offers a wide range of elective surgical services including Orthopaedic, Gynaecology, Ophthalmology, Oral and Facial Maxillary, Urology, Otolaryngology (ENT), Plastic & Reconstructive, Bariatric, General, and Endoscopic surgery. With 10 theatres and 86 inpatient beds, the hospital employs over 350 highly skilled staff with over 150 Medical Specialist Partners, who are dedicated to the Southern Cross vision of helping people live their best lives by reimagining healthcare. Mō te Tūranga | About the Role This dynamic full-time position is the engine room of executive excellence, sitting at the heart of the General Manager’s (GM) office and the Christchurch Hospital Senior Leadership Team. As the trusted right hand to the GM, you’ll manage fast-moving priorities, coordinate high-level communications,...

We are seeking a reliable, detail-focused, and well-organised Part-Time Office & Accounts Administrator to join our Core Switchboards team. This role is ideal for someone who enjoys variety in their work, enjoys working independently and collaboratively, and has strong experience with accounting and administrative systems. This is a part-time (16 hours) 12-month contract position with the opportunity to move into a permanent role for the right candidate. There is flexibility to increase hours based on workload. Key Responsibilities: *Manage day-to-day accounts using Xero, including: - Process invoices, POs & payments - Accounts receivable and payable - Account reconciliation - Assist with GST & PAYE - Payroll preparation * Maintain and update our Cin7 inventory system * Assist with stock takes and ensure inventory accuracy * Company vehicle services (rego, RUC, service, WOF) * General front desk and office administration duties - Manage day-to-day office operations,...

About the Role We are looking for a professional team player to be our receptionist and first point of contact for clients and visitors at our Gisborne office, while providing general administrative support to keep the office running smoothly. You will manage phone and email enquiries and coordinate travel, procurement, and office logistics for our engineers across 10 North Island locations. This full-time role is 40 hours per week, Monday to Friday, reporting to the Finance & Administration Team Lead. You will be an organised and confident individual who can manage multiple tasks and thrive in a busy environment. You will join a proactive Administration team that works collaboratively and supports one another. The role requires you to have technological nous and confidence navigating a range of digital tools. Proficiency in the Microsoft Suite is required, and experience with document management systems would be an advantage. About You – you will have: • 3+ years reception or...

Are you a detail-driven individual with a love for property and numbers and like to keep everything in order? We’re on the lookout for a talented and motivated Property and Financial Administrator to join our dynamic team. If you're organised, proactive, and enjoy a fast-paced environment, we’d love to hear from you! You’ll work closely with our Property Management team and external clients, helping with day-to-day financial tasks and keeping our operations running smoothly. What you’ll be doing: • Accounts payable & receivable • Reconciling accounts • Financial reporting • Lease administration • Property Management support What We’re Looking For: • Strong financial experience • Confident using accounting software & MS Office • Super organised with great communication • A good sense of humour never hurts either! Experience in property management is a bonus — but not essential. We’ll give you the training you need. What We Offer: • Flexible working hours (approx. 20...

Are you a highly organised, detail-oriented administrator with a passion for accuracy and seamless operations? Do you thrive in a fast-paced environment where your meticulous work directly supports accreditation standards and client success? If so, we have an exciting opportunity for you at ComplyNZ Ltd, our building consulting and regulatory business. We're seeking two proactive Allocations Administrators to join our team on a fixed-term basis to cover parental leave and an expected increase in workloads in 2026. These part-time roles start at 20 hours per week, with the potential for more hours as needed. You'll play a crucial role in ensuring data integrity, timely processing, and smooth workflows—keeping us compliant and efficient. While the role involves some pressure due to tight deadlines, it offers immense satisfaction from delivering flawless results. Key Responsibilities: * Ensure accurate data entry and loading of vital information into our systems, maintaining 100%...

Te Ngae Medical Centre is seeking a permanent GP to work five or more sessions a week and we offer a flexible roster. Te Ngae Medical Centre is a modern well resourced medical centre, with friendly, progressive, and supportive general practice team. Well established, Cornerstone Accredited teaching practice. The practice has a stable, diverse and loyal patient database with excellent nursing and administration support. With experienced GPs on the team there is great collegial support and sharing of knowledge. Remuneration is commensurate based on experience and number of sessions worked, please send me an email if you would like to know more details. The practice is situated on the edge of the very popular Redwood forest and full of adventure, with nearby activities including mountain biking, kayaking, forest walking and swimming with four lakes within 10-minutes drive. We may be able to arrange short term accomodation when you first start. What you need for this role: * MCNZ...

Nelson College for Girls offers a comprehensive programme to our international students, ensuring they are able to fully experience the academic, cultural, and sporting opportunities our school is renowned for. We are seeking an International Coordinator to join our International Team. Reporting to the International Director, you will share responsibility for managing homestay requirements, supporting student wellbeing, and completing other administrative tasks required in a busy department. This is an interesting and varied role in a vibrant school environment for a team player with good communication and organisational skills and a friendly, professional approach. This permanent, part-time position is 11 hours per week during term time and is a job share, with hours arranged to work alongside the other staff member in the role. The successful candidate will possess the following attributes: * Strong communication skills. You will need to be a great listener and possess a calm and...

Water Industry Design and Sales Engineer (Senior Role) Location: Blenheim About WaterForce: WaterForce is a leading New Zealand-owned provider of water, pumping and irrigation solutions. With branches throughout the country, we design, supply, and support systems for industrial, residential and commercial customers, as well as the agriculture, viticulture and horticultural sectors. We are seeking a hands-on, proactive Water Industry Design and Sales Engineer to join our Blenheim team in a senior position, supporting continued growth in the Marlborough region. This role offers a balance of office-based design and project work, combined with field-based site visits and project management. Key Responsibilities In this role you will: * Work with customers to understand their needs, provide technical advice and develop practical, value-based solutions. * Design high-quality water, pumping and irrigation systems that meet client and regulatory requirements. * Prepare quotations and...

Think you have what it takes to play a key part in case management and make a real contribution to reducing re-offending and ensuring public safety? Mo te tunga | About the role We have an exciting opportunity available for a Case Manager to work at Northland Region Corrections Facility (NRCF). This Permanent Full-time role will see you working with people in our care, providing specialist end-to-end case management that includes initial assessment and identification of individual needs, case planning, preparations for release, and writing reports to the New Zealand Parole Board. Joining our busy team, you will use a range of services and techniques and work with external agencies and the prisoner's family, to support their rehabilitation. Central to your success as a Case Manager is the ability to exercise sound professional judgement, ensuring the needs and services for our Tane are appropriately identified, and treatment and programmes well aligned. Please note: Because of the...

Salary: Grade 4 in the support staff collective agreement. Hours: 35 hours per week - Permanent - Term time only Onslow College is seeking a highly organised, proactive, and professional Personal Assistant to join our team to dedicated support to the Principal and Senior Leadership Team. This is a pivotal role at the heart of our busy kura. About the Role As the Personal Assistant, you will be responsible for delivering high-level administrative and executive support, managing calendars, coordinating communications and meetings, and supporting key school initiatives and events. Your ability to juggle tasks, maintain confidentiality, and communicate effectively will be essential. Key Responsibilities - Provide confidential and efficient executive support to the Principal - Manage correspondence, scheduling, and meeting logistics - Assist with documentation for Senior Leadership Team - Minute taking at Senior Leadership meetings - Support school-wide administration and leadership...

Administrator & Accounts Northern Automotive Truck & Tractor (2015) Ltd is seeking a motivated and organised Administrator & Accounts professional to join our busy workshop office. This is a key role supporting daily operations, customer service, and financial administration. About the Role You will be responsible for a wide variety of administrative and accounts tasks, including: Administration & Customer Service • Front-of-house reception duties • Greeting customers and managing enquiries • Answering phones and booking jobs • Supporting the workshop team with scheduling and workflow Accounts & Finance • Accounts Payable & Receivable • Banking and daily cash handling • Credit control – maintaining low debtor levels and supporting cashflow • Setting up and monitoring payment plans • PPSR registering and tracking • Entering and coding purchase invoices • Monthly statement reconciliations and 20th-of-month payment runs • Creating sales invoices, coding, and...

About the Role: Youth Alive Trust is on the lookout for a highly motivated and experienced Youth Development Team Lead to oversee our youth development programmes. You’ll be guiding a passionate team of youth workers, designing high-quality, evidence-informed programmes, and fostering strong relationships with community partners. Your leadership will ensure our mahi continues to reflect our Christian values, uphold Te Tiriti o Waitangi, and follow best practice youth development work principles. Why join Youth Alive Trust? * Faith-aligned mission: We are a Christian trust with a deep commitment to transforming young lives. * Community rooted: Based in beautiful New Brighton, serving the east of Christchurch since 1989. * Culturally grounded: We embrace te ao Māori and foster inclusive and respectful engagement. * Team culture: A fun, relational environment that values trust, servant leadership, and professional growth. * Sector aligned pay, an extra week of annual leave, and...

🖥️ Technical Sales Administrator (Part-Time – 20 hrs/week) Location: Wellington / Wairarapa / Hybrid options available Company: Holistec Systems Ltd About Us Holistec Systems is one of New Zealand’s most innovative Managed IT Service Providers. We design, build, and support modern on-premise IT infrastructure for businesses across New Zealand and Australia. Our clients include financial-services firms, professional practices, and national brands who rely on us for expert advice and hands-on support. We are the exclusive New Zealand OEM Imaging Partner for Scale Computing and a recognised specialist in Sophos Cybersecurity, Ruckus Wi-Fi, and enterprise-grade infrastructure solutions. The Role We’re looking for a Technical Sales Administrator to join our growing team on a part-time basis (approx. 20 hours per week). This role would perfectly suit someone returning to the workforce who has a solid technical background and enjoys customer interaction and order coordination. * You’ll...