493 administrative assistant jobs found

JOB REQUIREMENTS: Administrative Assistant needed to provide day-to-day support to a Corporate Supply Chain team during a peak period. This role involves administrative support, document preparation, data tracking, and coordination of fleet-related activities in a fast-paced office environment. -Provide administrative support to management and department teams -Prepare, edit, and manage correspondence, reports, and documents -Maintain records, spreadsheets, and presentations -Coordinate phone calls, messages, and inquiries -Assist with budget tracking and reporting -Support multiple projects and departmental processes -Coordinate vehicle movements and assist with fleet onboarding and decommissioning -Perform other administrative duties as assigned \ *\ ** OTHER EXPERIENCE AND QUALIFICATIONS: -High School Diploma or GED required -Minimum of three (3) years of experience in an administrative support role -Strong organizational, time management, and problem-solving skills -Ability...

About the Opportunity We're seeking a grounded, highly organized Administrative Assistant / Operations Director to join a thriving real estate team. This isn't just a support role, it's a chance to be the operational backbone of a growing business, working directly with a team who values partnership, growth, and getting things done with intention and heart. If you're the kind of person who loves making systems work beautifully, thrives on responsibility, and brings both warmth and strategic thinking to your work, this could be your next great opportunity. Who You Are You're the person people count on. You keep things moving, stay calm when plans shift, and bring a combination of best-friend energy and COO-level operational strength. You value structure, but you're not rigid. You care about doing things well, and you genuinely enjoy being part of something meaningful. You bring: Emotional intelligence and a calm presence A love for systems, organization, and...

Job Title: Administrative Assistant - Construction Location: Menomonie, Wisconsin Job Type: Full-Time – Monday through Friday, 8:00 am to 4:30 Reports to: Director of Finance and Administration Job Summary: The Administrative Assistant at Cedar Falls Building Systems, Inc. will support the team by providing essential administrative services and ensuring smooth office operations. This role involves various tasks that facilitate overall efficiency within the organization. Key Responsibilities: Represent Cedar Falls Building Systems, Inc. in a professional manner at all times. General administrative duties, including in-person and phone reception, mail processes, correspondence, document management, and office errands. Provide technical services, including working with construction plans, permits, contracts, and other project-related documentation. Assist with Human resource functions, including onboarding, safety programs, and company policies and...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Center for Excellence in Teaching and Learning: Administrative Assistant III/Prog & Operations Mgr Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant III Job Duties: Position One full-time (1.0 FTE – 40 hours per week) university staff position is available in the Center for Excellence in Teaching and Learning with an estimated start date of March 2, 2026, or as soon as possible . The official title of this position is Administrative Assistant III with a working title of Program and Operations Manager (AD003 salary grade 18) . This is an assignment expected to continue that requires a six-month probationary period. The expected hourly hiring salary will be $20/hour. Full UW-System benefits apply. This position reports to the...

JOB REQUIREMENTS: Who We Are: Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally. Overview: We are seeking an experienced Legal Administrative Assistant to join our highly regarded Energy Department. The position will perform legal administrative support for assigned attorneys with some emphasis in litigation. Candidate must be motivated to manage multiple projects efficiently and effectively. Key Responsibilities Include: *Document creation and revisions \ Proofreading and redacting \ Maintaining electronic case files *Collation and production of discovery requests and responses \ Project management \ Calendar maintenance including scheduling internal and external meetings \ Word Processing \ Microsoft office work including letter writing etc. *Perform other job-related duties and special projects as required Our Ideal Candidate Will Have: *Two plus years of law firm...

Job Title Administrative Assistant Job Description Under the supervision of the Director, Manufacturing Operations, the Administrative Assistant serves as the main point of contact for all guests and visitors entering the Main Lobby and provides administrative support for the Director of Manufacturing Operations. Responsibilities Greet all vendors, visitors, and guests entering the Main Lobby, register visitors, and notify the appropriate office personnel. Issue visitor badges and the appropriate Personal Protective Equipment (PPE). Check visitor schedules on SharePoint and prepare visitor badges and TV slides in advance. Handle outgoing mail and sort/distribute incoming mail daily. Manage the usage and recording of the Postage Fund and stamps. Maintain messages on cafeteria TVs and hang informational posters. Coordinate associate activities such as blood drives and flu shots, as well as associate communications and other...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Administrative Assistant II Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Duties: The School of Continuing Education (SCE) is the largest provider of professional development in Southeastern Wisconsin, providing year-round lifelong learning through varied venues, including short courses, workshops, and certificate programs. UWM SCE delivers online and blended instruction as well as educational opportunities via traditional classroom interaction in our classrooms in downtown Milwaukee and customized, onsite instruction at business locations and other unique locations throughout the city, region, and country. The SCE is looking for an individual to hire as an Administrative Assistant II. This position will work...

JOB REQUIREMENTS: Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Create, maintain, and enter information into databases. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Use computers for various applications, such as database management or word processing. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Schedule and confirm appointments for clients, customers, or supervisors. Maintain scheduling and event calendars. Compose, type, and distribute meeting notes, routine...

About Pierce, an Oshkosh company At Pierce Manufacturing, we build trucks that protect people and communities around the world. To our team, there is no room for anything less than providing the absolute best. Since 1913, building truck bodies on Model T Ford chassis in an old converted church has evolved to creating highly customized, carefully designed and engineering pumpers, aerials, tankers and rescue units that have no equal. Today, you'll find more than 30,000 Pierce apparatuses on the road that are making a difference in people's lives, every day. To us, every step in the process of building our trucks is personal. From innovation and expertise, to the customization and service. Our trucks are designed to perform under the toughest conditions. JOB SUMMARY: The Administrative Assistant provides departmental administrative support by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules,...

Who We Are: Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally. Overview: We are seeking an experienced Legal Administrative Assistant to join our highly regarded Energy Department. The position will perform legal administrative support for assigned attorneys with some emphasis in litigation. Candidate must be motivated to manage multiple projects efficiently and effectively. Key Responsibilities Include: Document creation and revisions Proofreading and redacting Maintaining electronic case files Collation and production of discovery requests and responses Project management Calendar maintenance including scheduling internal and external meetings Word Processing Microsoft office work including letter writing etc. Perform other job-related duties and special projects as required Our Ideal Candidate Will Have: Two plus years of law...

Purpose Of the Position The Administrative Assistant will provide high-level administrative support primarily to the Executive Director of the Schlitz Audubon Nature Center. This position will play a crucial role in ensuring the efficient functioning of the organization by overseeing various administrative tasks and managing office resources. In addition to providing administrative support to the Executive Director, the Administrative Assistant will coordinate general office activities and operations to ensure efficiency and compliance with company policies, will manage office supplies and ordering, will schedule meetings and appointments, and will provide general administrative support to the Center. Essential Functions Executive Support Serve as primary support partner to the Executive Director, helping execute priority goals, track deliverables, and ensure implementation across departments. Conserve the Executive Director’s time by reading, researching, and...

We are looking for an Administrative Assistant who will directly report to the Director of I&T USA. The I&T Administrative Assistant will be tasked with supporting the financial management in the department and by being a support resource to the team. As part of your role, you’ll be significantly contributing to the department’s financial and operational performance establishing relationships with vendors and meticulous attention to detail in all aspects of the procure to pay process YOU’LL HAVE THE OPPORTUNITY TO: Establish and forge relationships with all IT vendors Manage the Purchase Order lifecycle within the team from singular purchase to large multi year agreements Provide financial analysis of all expenditure, identify errors and opportunities while supporting the forecasting process Provide administrative support services to entire team Manage SAP ERP for processing of transactions, support the monthly accrual and chargeback processes YOU’LL THRIVE IN...

Position Title : Behavioral Health Administrative Assistant (Part-time considered; Full Time preferred: 35-40hrs/per week) Position Availability : Immediate (Specific start date is flexible). Prior Experience : The ideal candidate has experience in behavioral health front office admin work (including managing new patient inquiries, appointment scheduling, and insurance claim submission and billing collection). Madison Neuropsychological Services uses Intake Q as an Electronic Health Record; although not required, the ideal candidate would have prior experience working with this program. Position Description : To provide daily administrative support for mental health therapists and psychologists within a small yet vibrant private mental health practice., Madison Neuropsychological Services, LLC (MNS) is seeking a behavioral health front office admin . The ideal candidate is detail-oriented, possesses strong computer skills, has excellent time-management skills, and can...

Job Title: Childcare Provider/Administrative Assistant Reports To: Director of Children, Youth and Family Ministries Prepared By: Human Resources Committee Effective Start Date: ASAP This position could be seasonal or continue into the school year, depending on applicant's needs. Hours: Part-time position: 3 hours per week. Hours correlate with services and other ministry times. During times when there are no children present who need care, you will complete administrative tasks as assigned by the CYF Directors. 3 Hours on Sundays, 9:00 AM-12:00 PM (Infants – Toddler Care During the Service, School-Aged Childcare & Administrative Tasks After the Service) Includes one Easter Sunday service and at least one Christmas Eve service. · One Easter Sunday service Summary: Provide a welcoming, competent, spirit-led staff presence. Implement all tasks that are necessary for a thriving ministry to children, always interacting with the children and families. There...

JOB REQUIREMENTS: Milwaukee, Wisconsin, United States Rockwell Automation is a global technology leader focused on helping the world\'s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility -our people are energized problem solvers that take pride in how thework we do changes the world for the better. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that\'s you we would love to have you join us! Job Description The Administrative Assistant, Recreation and Events supports the development, coordination, implementation, and ongoing maintenance of the Workplaces Services (WPS) facilities related programs for the Milwaukee Headquarters (MKE) location....

JOB REQUIREMENTS: Reached a dead end at your current job? Check out how this position can create a new path! QPS Employment Group has a great opportunity available for an Administrative Assistant at a company in Racine, WI. This is a potential to hire position for 1st shift. Apply now! Administrative Assistant Responsibilities: - Prepare and modify documents including correspondence, reports, drafts, memos and emails - Manage various spreadsheets and reports - Receive and direct website email requests - Source, order and supply inventory management for business cards, POS premiums and other materials - Schedule and coordinate meetings and parties - Monitor and check-in visitors at front door - Perform daily invoicing procedures - Assist with IFT registrations - Prepare agendas for meetings and prepare schedules - Contribute to team effort by accomplishing related tasks and projects as needed - Run local errands including acquiring things at the store and/or bakery and maintain...

Administrative Assistant Req number: R6835 Employment type: Full time Worksite flexibility: Remote Who we are CAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right-whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise. Job Summary As the Administrative Assistant, you will support our HR and Payroll team with administrative tasks. Job Description We are looking for an Administrative Assistant to support our HR/Payroll team in a fast-paced, detail-oriented environment. This position will be a Full-Time, contract and fully Remote . What You'll...

Job Description: Administrative Assistant - QUAD PARISHES Location: Quad Parishes, WI, 54303 Administrative Assistant Position - Quad Parishes Join our welcoming team at the Quad Parishes of the Catholic Diocese of Green Bay! We are seeking a dedicated Administrative Assistant to serve as the friendly face of our parish, acting as a positive disciple and ambassador. This role involves overseeing office operations and acting as a liaison between the Parish Administrator, Finance Council, and Pastoral Council. Key Responsibilities Front Desk Reception & Administration: Serve as the main receptionist, greeting all guests warmly and professionally. Ensure front desk coverage and arrange backups as needed. Communicate promptly and courteously with visitors and parish staff. Manage incoming and outgoing mail; assist with parish mailings. Parishioner Support & Records Management: Register new parishioners and connect them with ministry...

Current employees: if you are currently employed at any of the universities of wisconsin, log in to workday to apply through the internal application process. Job category: University Staff Employment type: Regular Job profile: Medical Program Assistant Job summary: The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following...

JOB REQUIREMENTS: Collect and process payments from customers over the counter, through the mail, and from other collection sites. Make courtesy phone calls to customers for abnormal meter readings. Establish new customer accounts. Prepare work orders for service connections, disconnects, and meter problems Communicate with citizens and other City employees the necessary information regarding service, complaints, and other concerns. Perform a variety of clerical duties. Communicate closely with other Town Departments and the Public. Perform data input on cycle billing, meter changes, and file maintenance. Post readings into the computer and make changes as are necessary to correct accounts. Website maintenance Prepare Sanitary Districts Agendas and take minutes. Provides back-up support to the Town of Sheboygan office, Sanitary Commissioners, Chair and Supervisors. Assists in election preparations, tax collection, accounts payable, and payroll. \ *\ ** OTHER EXPERIENCE AND...

Job Overview Salem UCC in Verona is seeking a part time (15 hours/week) Office Administrator. The Office Administrator plays a vital role in ensuring the smooth and efficient operation of the church, serving as a liaison between the clergy, staff, volunteers and the congregation. This position is responsible for managing the day-to-day administrative functions, coordinating communication, providing support to pastor and staff, and maintaining organized records, all while upholding the church's mission and values. Experience in an office or administrative setting is preferred. Strong organizational and time-management skills are essential as well as handling information with discretion and integrity. Hours can be somewhat flexible. Please forward resume and letter of interest to: councilpresident@salemchurchverona.org Responsibilities Manage incoming calls and inquiries and greet visitors while maintaining professional etiquette and discretion. Layout and print weekly...

Why Work at Rehlko Our work is guided by our purpose: creating an energy-resilient world for a better future. This purpose embodies the legacy we bring, with more than 100 years as the global leader in energy resilience, delivering solutions critical to sustain and improve life. Our teams have the opportunity to provide a critical resource – energy – that ensures safety, security, and independence for people around the world. Our team members are focused on pushing boundaries, continuing to innovate in an ever-changing landscape, and keeping up with the pace required to create solutions for today’s world demands. Our product range includes engines, generators, power conversion, UPS systems, EV components and electrification solutions, microgrid controls and management, and clean energy solutions that serve a broad spectrum of OEM, residential, industrial, and commercial customers. At Rehlko, you have the freedom to identify, create, and deliver solutions – large and...

Overview: We are seeking a detail-oriented and proactive Administrative/Project Manager Assistant to join our Administration team. This role serves as a vital link between field technicians, project managers, customers, and division managers. The ideal candidate will be highly organized, adaptable, and skilled at communication, ensuring smooth coordination of office operations and project support. Key Responsibilities: Answer and direct phone calls, greet visitors, and provide excellent customer service. Manage communications including memos, emails, invoices, reports, and other correspondence. Support project managers with scheduling meetings, preparing purchase orders, proposals, and bid documentation. Coordinate administrative tasks such as filing, scanning, printing plans/specs, and maintaining calendars. Assist with project coordination including contracts, change orders, permits, inspections, and vendor quotes. Order office supplies, safety equipment, and...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Administrative Specialist Job Summary: Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team. Key responsibilities include: Serving as WPP’s primary point of contact : The Administrative Assistant works closely with colleagues across WPP and consults with the Administrative Director to establish priorities. Serving as WPP’s primary point of contact, the Administrative Assistant responds to and directs inquiries from faculty, staff, community organizations and the public, and oversees WPP's shared email account to...