12 administrative support jobs found

Our client on the Northwest side of Indianapolis is looking for a full time receptionist. This person will help greet any one who enters the building, check them in, receive mail and packages, answer the phones, and ensure the office is running appropriately. Description Answering phones Talking to customers Forwarding phones to appropriate staff Managing company voicemail Printing off Mail Order orders and providing to the warehouse for shipping Printing off remote Mail Order that has shipped and invoicing Invoicing Wholesale Orders Reviewing company inbox of emails that come in from our website and pointing those orders in the right direction Keeping the front receptionist area clean Managing the incoming walk-in people like shipping companies, etc. and making sure they can get into the front door after they buzz in. Keeping our conference room in order for meetings and making sure that it’s always tidy. This person is the face of our company, so we...

Description This position is a contract assignment currently estimated to be 12 weeks to support day to day operations while the onsite team familiarizes themselves with SAP. This position involves advanced planning, analysis, and coordination to meet production targets while maintaining high standards of quality and efficiency. Production Scheduling: Develop and maintain production schedules based on demand forecasts, resource availability, and production capacity. Ensure alignment with sales forecasts and inventory levels to meet customer demand while minimizing excess inventory. Inventory Management: Monitor inventory levels of raw materials, work-in-progress, and finished goods. Implement inventory control measures to prevent stockouts and excess inventory, while minimizing costs. Raw Material ordering in some “business units” may be required. Resource Optimization: Coordinate with various departments, including procurement, manufacturing, and logistics, to optimize...

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details Position Summary Individuals within the Endpoint Support role are primarily responsible for operational support of endpoint devices used within the organization. In order to provide optimum services and solutions, these individuals partner with end user device engineers to understand user needs, resolve problems, and implement/support approved technical solutions. These individuals provide initial setups and support of endpoint devices. They troubleshoot IT-related problems and provide input/recommendations to endpoint hardware and software technologies. Endpoint Support staff members...

Job Title: Assistant Superintendent Job Description We are seeking a Construction Assistant to support a large student housing project in Fort Wayne from February through July, with a potential January start. This temporary role involves operating an all-terrain forklift, performing general labor tasks such as site clean-up, and assisting with light carpentry work like installing temporary handrails. Additional responsibilities may include punch list activities such as spackling drywall defects and paint touch-ups. Candidates should be adaptable, safety-conscious, and willing to work occasional extended hours or Saturdays. Responsibilities Operate an all-terrain forklift (certification preferred). Perform general labor tasks, including site clean-up. Assist with light carpentry work, such as installing temporary handrails. Conduct punch list activities, including spackling drywall defects and paint touch-ups. Support the superintendent in administrative tasks....

Job Title: Credit and Collections Specialist Job Description The Credit and Collections Specialist is responsible for managing the company’s accounts receivable portfolio, ensuring timely collection of outstanding invoices, assessing creditworthiness of new and existing customers, and minimizing financial risk. This role plays a key part in maintaining healthy cash flow and fostering strong customer relationships through effective communication and problem-solving. Responsibilities Review and evaluate credit applications. Set and adjust customer credit limits based on financial analysis. Monitor customer credit profiles and update as needed. Maintain documentation of credit decisions. Contact customers regarding overdue payments via phone, email, and mail. Negotiate payment arrangements and escalate delinquent accounts when necessary. Resolve billing disputes in collaboration with internal departments. Recommend accounts for third-party collections or legal action...

Department Information This is a temporary position. Applications will be considered from residents and non-residents of Colorado The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect. The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video! Helpful tips for applying: Applying for a Job with the State of Colorado. What Happens After You Apply. Description of Job **Must be between the ages of 18 and 20 years...

Description Payroll, accounts payable, accounts receivable, and job costing Enter payroll and reconcile with payroll vendor Accounts receivable collections, communication with customers requesting payment Enter accounts payable invoices and communication with vendors Enter accounts receivable billings and change orders Reconcile cash balances each week Review cash requirements each to ensure prompt payment of invoices Prepare and file monthly/quarterly/annual tax returns Prepare monthly/yearly financial statement reconciliations Manage all company credit cards Responsible for entering job setup and reconciling, change orders, subcontractor setup, etc. Maintaining accurate and up-to-date project status schedules Generating weekly project status reports Providing support for permitting, research, and client relations Investigating and creating project information documents for project bidding and costs Entering time and material data into Spectrum software for accurate client...

Job Title: Assistant Superintendent Job Description We are seeking a Construction Assistant to support a large student housing project in Fort Wayne from February through July, with a potential January start. This temporary role involves operating an all-terrain forklift, performing general labor tasks such as site clean-up, and assisting with light carpentry work like installing temporary handrails. Additional responsibilities may include punch list activities such as spackling drywall defects and paint touch-ups. Candidates should be adaptable, safety-conscious, and willing to work occasional extended hours or Saturdays. Responsibilities Operate an all-terrain forklift (certification preferred). Perform general labor tasks, including site clean-up. Assist with light carpentry work, such as installing temporary handrails. Conduct punch list activities, including spackling drywall defects and paint touch-ups. Support the superintendent in administrative tasks....

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About The Family & Social Services Administration The Division of Family Resources (DFR) within the Family and Social Services Administration (FSSA) is responsible for establishing eligibility for Medicaid, Supplemental Nutrition Assistance Program and Temporary Assistance for Needy Families benefits. The division also manages the timely and accurate delivery of SNAP and TANF benefits. DFR also provides employment and training services to some SNAP and TANF recipients. The division’s overarching focus is the support and preservation of families by emphasizing...

Company Description The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Job Description This predoctoral position is being managed through a separate application system. We are sharing here to increase visibility and accessibility. If you are interested in...

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About About the Family & Social Services Administration : The Division of Family Resources (DFR) within the Family and Social Services Administration (FSSA) is responsible for establishing eligibility for Medicaid, Supplemental Nutrition Assistance Program and Temporary Assistance for Needy Families benefits. The division also manages the timely and accurate delivery of SNAP and TANF benefits. DFR also provides employment and training services to some SNAP and TANF recipients. The division’s overarching focus is the support and preservation of families by...

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About The Family & Social Services Administration The Division of Family Resources (DFR) within the Family and Social Services Administration (FSSA) is responsible for establishing eligibility for Medicaid, Supplemental Nutrition Assistance Program and Temporary Assistance for Needy Families benefits. The division also manages the timely and accurate delivery of SNAP and TANF benefits. DFR also provides employment and training services to some SNAP and TANF recipients. The division’s overarching focus is the support and preservation of families by emphasizing...