690 office coordinator jobs found

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during...

Overview The primary job duty for Office Administration Coordinator is to provide administrative support within the administration function, including (not limited to): project data gathering, invoice processing, various scheduling and calendar maintenance, supply ordering, and maintaining various chargeback allocations. Responsibilities Core Activities: Answer the telephones, takes messages, typing as required. Handle basic inquiries and interacts with peers and management-level staff, primarily with inside contacts. Make travel arrangements on an infrequent basis Solve routine problems and refers more complex issues to higher levels Create reports requiring some manipulation of information, but generally uses established data or information provided by others Office Administration Coordinator may also assist Customer with the following: Onboarding Support Services related to employees working from home that need assistance...

Position: Accounts and Office Operations Coordinator Location: Aurora, IL Employment Type: Contract to Direct Hire Pay Offered: $20-25 an hour DOE Join Our Team as an Accounts & Office Operations Coordinator! Are you a highly organized and proactive professional with a knack for managing accounts and keeping office operations running smoothly? We’re seeking a dependable Accounts & Office Operations Coordinator to be the backbone of our finance and administrative functions. In this pivotal role, you'll support our collections process, maintain client account accuracy, and ensure daily office logistics are handled efficiently. If you thrive in a dynamic environment, excel at communication, and enjoy problem-solving, this is your opportunity to make a meaningful impact while advancing your career. Required Skills: Strong organizational and record-keeping abilities Professional, confident communication skills, especially over the phone and email Ability to...

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Day (United States of America) Location Ann & Robert H. Lurie Children's Hospital of Chicago Job Description General Summary: Performs responsibilities of a Senior Cardiac Sonographer while acting as a leader and resource for other sonographers at Lurie Children’s and off-site facilities. Ensures quality standards are met and promotes continuous quality improvement. Maintains current knowledge of technology, equipment, and department policies. Educates and evaluates staff to department policies,...

Sourcing Coordinator Employment Type: Contract to Direct Hire Pay Offered: $20.00-22.00 per hour DOE Location: Elgin, IL Join Our Team as a Sourcing Coordinator and Play a Key Role in Streamlining Our Supply Chain! As a Sourcing Coordinator, you will be the vital support to our dynamic Sourcing Team, ensuring the seamless setup and documentation of new and existing items, while providing crucial reports that drive efficient sourcing practices and strengthen vendor relationships. If you're eager to contribute to a collaborative environment and thrive in a fast-paced setting, this is your opportunity to make an impact. What You’ll Bring to the Table: Strong proficiency in MS Office, especially Excel, with excellent attention to detail. Ability to accurately extract and interpret data from systems such as Tableau, OMS, and NetSuite. Analytical mindset with the capability to compile reports like out-of-stock items, MOQ analysis, transfer orders, and more....

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant General Manager Job Summary: The Assistant General Manager (AGM) functions in conjunction with and in the short-term absence of the General Manager (GM) as the professional-in-charge of the specific asset(s) under management. The AGM is responsible for all aspects of client and tenant satisfaction. Of specific importance is working with the PM or GM in achieving stated financial results (NOI and cashflow)...

Posting Number F000439 Position Title Adjunct Pool - Spanish Instructor Department World Languages & Cultures Division College of Arts & Sciences Faculty Status Per Course Part-time Faculty Supervisor Title Chair, World Languages and Cultures Status Per Course Part-time Faculty Tenure Track No Salary Range $3,840 to $4,380 Position Summary The Department of World Languages and Cultures in the College of Arts and Sciences at North Central College invites applications for an adjunct, non-tenure track position in Spanish. Adjunct faculty are appointed on a course-by-course basis. This posting is ongoing to develop a qualified pool of candidates. If your academic area of interest, graduate degree work, and professional experience meet our programmatic needs at any time through the academic year, you may be contacted to discuss teaching opportunities. The department needs vary from semester to semester. The duties in this role include:...

Summary The Project Administration & Service Coordinator plays a critical role in keeping projects and service operations organized, on schedule, and running smoothly. This position supports project managers and field teams by coordinating documentation, procurement, scheduling, and service activities from project kickoff through closeout. This is a full-time, in-office position that works closely with project managers, technicians, and administrative staff to support day-to-day operations. Success in this role requires exceptional organization, attention to detail, proactive follow-up, and the ability to manage multiple priorities. The ideal candidate takes initiative, communicates with confidence both written and verbally, and takes pride in maintaining accurate records. This role is central to keeping projects organized, maintaining accurate documentation, and helping teams stay on track throughout project execution. Key Responsibilities Project Management...

Job Title Subject Head/ Subject Coordinator: Six (6) months contract appointment (Job ID: 6389) Organizational Unit University of the Free State -> Faculty of Natural and Agricultural Sciences -> Department Chemistry Contract Type Contract Occupational Level Temporary Location Qwaqwa Campus - Qwaqwa, FS ZA (Primary) Closing Date 27/3/2026 Description PLEASE NOTE THAT ONLY PERMANENT ACADEMIC STAFF WITHIN THE DEPARTMENT OF CHEMISTRY WILL BE CONSIDERED FOR THIS POST!!! KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! Requirements To ensure your application is complete, you...

Custodian 40 hours per week 12-month position 9pm-5:30am Thursday through Monday Summary: Primary responsibilities include cleaning duties in assigned areas following the standards set by the College. Typical duties include dust mopping, sweeping, wet mopping, vacuuming, dusting, waxing, cleaning restrooms, removing trash, polishing furniture, cleaning high places requiring the use of ladders and extension poles, using motor-driven equipment to strip, scrub, and polish floors, vacuuming and shampooing the carpet. Additional responsibilities include removing snow from building entrances, assisting in moving heavy items, and setting up conference rooms. Required Qualifications: 1. Two years of full-time, direct custodial experience 2. High school diploma or equivalent 3. Ability to read and comprehend instructions 4. Must have a valid driver's license 5. Ability to move or lift up to 50 pounds Benefits: Health Insurance Dental Vision FSA/ HSA/ FSA...

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Location 875 N Michigan (John Hancock) Job Description General Summary: The Manager, Clinical Research role provides leadership, strategic management, and administration for clinical and translational research. Supervises and manages the research staff in the divisional unit. Serves as the key operational interface between the funding agencies, Stanley Manne Children’s Research Institute (SMCRI), research team, and principal investigators. Works with a multidisciplinary team of physicians and staff to...

Job Title Facilities Coordinator Job Description Summary The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities. Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Provide general overall facility management services, including continuous monitoring of office/facility Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery Follow up with clients to ensure customer satisfaction Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action Remain knowledgeable regarding all operational aspects of building systems Coordinate with outside contractors for the service and repairs of equipment Follow protocol for effective building-specific maintenance and safety procedures...

As the Director, Marketing Operations, you will lead and optimize the marketing operations with a strong focus on portfolio and project management. You will drive efficiency, effectiveness, and scale across marketing processes, technology, and data management. You will collaborate with cross-functional teams to ensure seamless execution of marketing planning cycles and act as a business translator to ensure marketing efforts are closely aligned with company goals, optimizing the use of department resources and time. This role requires a flexible work arrangement with remote work capability and scheduled in-office presence at our Chicago, IL office up to three times monthly. This hybrid model supports both productivity and team engagement. About The Role Manage your team’s performance by using data and metrics to spot trends. Identify and address issues, reinforce best practices, and hold your team accountable to them. Utilize the Customer Satisfaction NPS, Agent and...

About the American College of Surgeons The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients.  The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org. Our Mission The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment. Our Vision To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards...

We are looking for a Front Desk Coordinator to join our team at MAIA gynecology, in Downers Grove, IL. We are a women-owned private practice specializing in women’s healthcare, committed to providing individualized, relationship-based care in a warm and welcoming environment. Our team values collaboration, professional development, and work-life balance while delivering the personalized attention that sets us apart from large healthcare systems. We offer: Competitive compensation Schedules designed to support work-life balance Collaborative, supportive team culture Meaningful work where you directly impact women’s health and wellness Flexible part-time positions available As our front desk receptionist, you’ll be the first point of contact for women seeking healthcare, creating a welcoming environment that puts patients at ease. Many patients feel anxious about medical visits, so your compassionate, non-judgmental approach is essential to their comfort. You’ll manage...

Communications Coordinator Division of Parks & Natural Spaces The University of Illinois at Urbana-Champaign has an opening for a Communications Coordinator for the Division of Parks and Natural Spaces, which consists of Allerton Park and Retreat Center (Monticello, IL) and the Illinois Arboretum (Urbana, IL). The position will be based primarily in Monticello. This position will assist in all aspects of marketing and communications, working closely with multiple departments to meet organizational goals. The candidate should be a motivated, creative communicator with attention to detail and a passion for promoting the Division's mission and vision. Duties & Responsibilities Write, copy and post events/programs to various web and ticketing platforms. Maintain/update organization websites and engage audiences through social media platforms. Design impactful, on-brand marketing materials (print/web ads, signage,...

About HUB In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the world’s largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected — through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community. Why Choose HUB? Throughout our network of more than 450 HUB offices in North America, we offer a competitive, exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an...

Job Title: Victim Services Coordinator Reports to: Director, Violence Prevention FLSA Code: Full-time, Exempt Hours: 40-hour workweek; weekends and evening hours as needed Program Area: Violence Prevention (VP) Location: Men’s Center, 402 N St Louis Ave, Chicago, IL 60624 Position Summary Demonstrating the mission and vision of Breakthrough Urban Ministries, the Victim Services Supervisor provides direct supervision of all Outreach Case Managers. Work includes providing consultation, training and direction to staff engaged in performing a variety of outreach, resource development and data entry. Essential Responsibilities/Functions Maintains program oversight over the program’s overall activities. Ensures the CDPH monthly report and case management reports are submitted on the fifth of each month. Supervise, manage, train and coordinate the activities of all assigned staff using approved performance management processes and policies. Ability to stand...

Posting Number: F000475 Salary Range $100,000 to $110,000 Position Summary POSITION SUMMARY The Department of Nursing in the School of Education and Health Sciences seeks an innovative, collaborative, and student-focused candidate for a 12-month, full-time open rank professor Nursing position. This role supports pre-licensure and post-MSN licensure programs, including Family Nurse Practitioner (FNP), Psychiatric Mental Health Nursing Practitioner (PMHNP), Nurse Educator, and Nurse Executive Leadership, ensuring excellence in graduate nursing education and alignment with the AACN Essentials and CCNE accreditation standards. The successful candidate will have leadership experience and possess exceptional leadership skills. They will contribute to didactic, laboratory, and clinical instruction; curriculum development; accreditation support; and student mentorship. Faculty teaching responsibilities align with faculty expertise...

Safety Coordinator | HR & Safety Compliance Support (Oversee plant safety, employee onboarding, OSHA tracking, and ensure HR compliance in a manufacturing setting.) Location: Woodridge, IL ⏰ Schedule: Monday–Friday, 7:30 AM – 4:00 PM (flexible start between 7:30–8:30 AM); OT as needed Pay: Up to $72,000/year (based on experience) Role Summary: Randstad USA is seeking a bilingual Safety Coordinator to support HR and safety initiatives for a manufacturing plant in Woodridge, IL. This is a direct hire opportunity offering long-term stability, benefits, and the chance to play a key role in maintaining a safe and compliant workplace. You’ll help with recruiting, onboarding, payroll tracking, and lead site-wide safety programs that follow OSHA standards.   Qualifications: bilingual in Spanish and English (required) 5+ years of experience in HR, safety, or plant operations Associate’s degree in HR, Business Administration, Occupational Safety, or similar preferred...

About HUB In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the world's largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community. Why Choose HUB? Throughout our network of more than 450 HUB offices in North America, we offer a competitive, exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees, and provide continuous opportunities for growth and development Our entrepreneurial culture fosters an environment that...

Data Governance Analyst (Contract) - School of Social Work Office of Workforce Development, School of Social Work University of Illinois Urbana-Champaign Located in Springfield, Illinois Job Summary Manage the information flow for the organization, including the integrity, efficiency, and availability of data. Maintain database integrity in terms of both efficiency and security; ensure the quality and accuracy of data, then process, design and present it in ways to help staff in the organization make better decisions. Data Management: Serve as an expert on the system and data collection within IDCFS Learning Management System (LMS). Collaborate with IDCFS vendors, IDCFS Product manager, and other Office of Learning and Professional Development (OLPD) leadership in the identification of on-going LMS system issues, functioning, and/or needs related to data. Collaborate with IDCFS vendors to design new functions and provide...

Research Security Analyst - Office of Research Security This position will be eligible for a hybrid work arrangement but will require regular presence on campus in Urbana-Champaign. This position is not eligible for immigration sponsorship. The University of Illinois Urbana-Champaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs. The Office of Research Security (ORS) is a service-oriented compliance unit within the Office of the Vice Chancellor for...

JOB DESCRIPTION Under the direct supervision of the Program Director, the Project Coordinator supports the delivery, coordination, and tracking of a no-cost technical assistance program designed to help small businesses access government contracting opportunities. This role ensures smooth program operations, effective client engagement, and timely execution of workshops, one-on-one advising, and partner activities. The ideal candidate is organized, proactive, and passionate about helping businesses navigate procurement processes. The IL APEX Accelerator is managed by the Department of Commerce and Economic Development (DCEO) and is funded by the United States Department of Defense (DoD). REPORTS TO: Director of the IL APEX Accelerator (APEX) at the Illinois Hispanic Chamber of Commerce (IHCC) Key Responsibilities: Program Coordination and Operations ● Serve as the primary point of contact for clients, responding to inquiries and scheduling advising sessions. ●...