1196 administrative assistant 1 trainee jobs found

NY HELP Yes Agency Public Service, Department of Title Administrative Assistant 1 / Trainee* (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Albany Street Address 3 Empire State Plaza City Albany, NY State NY Zip Code 12223 Duties Description The Administrative Assistant 1, Grade 11, will work in the Office of Hearings and Alternative Dispute Resolution (OHADR) and under the supervision of an Administrative Law Judge (ALJ), will perform duties that include, but are not limited to:- Answering telephones, taking...

NY HELP Yes Agency Labor, Department of Title Administrative Assistant 1/Trainee 1/2 - Kingston (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 10% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Ulster Street Address 535 Boices Lane City Kingston State NY Zip Code 12401 Duties Description As an Administrative Assistant 1 with the Office of Workforce Development you would be responsible for providing administrative support. You would establish and implement procedures to maintain an efficient workflow; relieve an official of a variety of routine office details;...

NY HELP Yes Agency Parks, Recreation & Historic Preservation, Office of Title Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Bear Mountain State Park Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $44391 to $62447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Rockland Street Address Bear Mountain State Park 3006 Seven Lakes Dr. City Bear Mountain State NY Zip Code 10911 Duties Description Under the direction of the Administrative Specialist 1, SG-18, the Administrative Assistant 1, SG-11, will assist with payroll and human resources related tasks within the regional...

NY HELP Yes Agency Labor, Department of Title Administrative Assistant 1/Trainee 1/2 - White Plains (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $40625 to $60467 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Westchester Street Address 120 Bloomingdale Road City White Plains State NY Zip Code 10605 Duties Description Working as a team member in the Office of Diversity and Equity, Inclusion and Access, the Administrative Assistant 1 will provide administrative office support. Specific activities performed are:-Responding to general program inquiries either by phone,...

NY HELP Yes Agency Labor, Department of Title Administrative Assistant 1/Trainee 1/2 - NYC (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $40625 to $60467 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address 199 Church St. City New York State NY Zip Code 10007 Duties Description Working as a team member in the Office of Diversity and Equity, Inclusion and Access, the Administrative Assistant 1 will provide administrative office support. Specific activities performed are:-Responding to general program inquiries either by phone, email, or in person and...

NY HELP No Agency SUNY Brockport Title Administrative Assistant 1/Trainee- Student Affairs- NY HELPS Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $47695 to $47695 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Monroe Street Address 350 New Campus Drive City Brockport State NY Zip Code 14420 Duties Description Essential Functions:-Provides support for the Dean of Students, Title IX Coordinator, Assistant to the VP for Student Affairs/Title IX Deputy, Student Affairs Case Manager and the Office of the Vice President for Student Affairs for scheduling and project...

NY HELP Yes Agency Transportation, Department of Title Administrative Assistant 1/Trainee 1/Trainee 2 (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address NYS Dept. of Transportation - Office of Data and Asset Management 50 Wolf Rd City Albany State NY Zip Code 12232 Duties Description This Administrative Assistant 1 will assist in the efficient operation of the Office of Data and Asset Management at NYSDOT, which includes assisting the Director of the Office, the Data Analytics and...

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Administrative Assistant 1/Trainee Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $47695 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Onondaga Street Address N. Concourse City N. Syracuse State NY Zip Code 13212 Duties Description Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Opens, reads, routes, and distributes incoming mail or other...

NY HELP Yes Agency Environmental Conservation, Department of Title Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 625 Broadway City Albany State NY Zip Code 12233 Duties Description Provide administrative support to members of the NYS DEC Police Command Staff. Duties include answering telephones; opening, sorting and distributing incoming mail; scheduling meetings; making travel arrangements; responding to questions related to Division...

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Essential Functions: •Provides support for the Dean of Students, Title IX Coordinator, Assistant to the VP for Student Affairs/Title IX Deputy, Student Affairs Case Manager and the Office of the Vice President for Student Affairs for scheduling and project management•Maintains scheduling and event calendars for the Dean of Students, Title IX Coordinator, Assistant to the VP for Student Affairs/Title IX Deputy, and Student Affairs Case Manager•Maintains confidentiality and discretion in handling all written and oral communication•Organizes, expedites and follows up on projects as assigned•Manages projects and/or contributes to committee or team work as assigned•Coordinates information flow by acting as liaison among administration, staff, other employees and the public•Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Mails various items...

NY HELP Yes Agency Homeland Security and Emergency Services, Division of Title Administrative Assistant 1/Trainee 1/Trainee 2 (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Oneida Street Address 5900 Airport Road City Oriskany State NY Zip Code 13424 Duties Description The incumbent of this position will report to the Administrative Office within the State Preparedness Training Center (SPTC). Duties include but are not limited to the following: ·Provide administrative support to the State Preparedness...

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Administrative Assistant 1/Trainee Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $47695 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Schenectady Street Address 500 Balltown Rd City Schenectady State NY Zip Code 12304 Duties Description DUTIES AND RESPONSIBILITIES:Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. Greets patients or callers and handles their inquiries; or directs them to the appropriate persons or waiting area...

NY HELP Yes Agency Parks, Recreation & Historic Preservation, Office of Title Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Visitor Entry & Reservations Bureau Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 625 Broadway City Albany State NY Zip Code 12238 Duties Description This Administrative Assistant 1/Trainee 1/2 is with the Visitor Entry & Reservations Bureau within the Office of Parks, Recreation and Historic Preservation (OPRHP), located in Albany, NY. This Administrative...

NY HELP Yes Agency Transportation, Department of Title Administrative Assistant 1/Trainee 2/Trainee 1 (NY HELPS) Region 5 OROW Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Erie Street Address 100 SENECA ST NYS DOT City BUFFALO State NY Zip Code 14203 Duties Description R5 DOT Office of Right of Way is seeking to fill an Administrative Assistant 1 position. The Administrative Assistant will assist in ensuring the efficient operation of the office by performing a wide range of office support/clerical duties related to...

Location: Albany, NY Category: Civil Service Posted On: Mon Feb 2 2026 Job Description: Vacancy #: WF250106 Apply by: February 13, 2026 Title: Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) Location: Educational Opportunity Program Salary: $47,695 Grade: CSEA SG-11 Hours: Options Below: Academic Year 8:30am-4:30pm (Summers 8:00am-4:00pm) - hour lunch AY; - hour lunch Summer Academic Year 9:00am-5:00pm (Summers 8:00am-4:00pm) - hour lunch AY; - hour lunch Summer Duration: Contingent Permanent Job Requirements: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS...

NY HELP Yes Agency State, Department of Title Administrative Assistant 1, Trainee 1/2 Vacancy ID# 208737 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40625 to $60467 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Albany Street Address 99 Washington Ave City Albany State NY Zip Code 12231 Duties Description The Administrative Assistant duties in the Division of Licensing Services will include but are not limited to the following: Processing Unit:- Assist Supervisor with reconciliation of daily, weekly and monthly reports- Report statistical information- Track and reporting...

NY HELP Yes Agency Children & Family Services, Office of Title Administrative Assistant 1/ Trainee 1/2 (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $48006 to $60467 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 40 Workday From 6 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Monroe Street Address Industry Secure Center 101 Ryder Hill Road City Rush State NY Zip Code 14543 Duties Description Review incoming correspondence and draft responses where appropriate. Review outgoing correspondence for grammar, spelling, etc. Research background information. Transmit instructions to staff and conduct follow-up. Handle telephone calls,...

NY HELP Yes Agency University at Albany Title Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $47695 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Other (see below) "Other" Explanation Academic Year 8:30am-4:30pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer Academic Year 9:00am-5:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address University at Albany (Educational Opportunity Program) 1400 Washington Ave City Albany State NY Zip Code 12222 Duties Description...

Duties Description Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Tracks and coordinates assignments. Sets up and manages paper and electronic filing systems. Uses various information technology applications such as email, database, spreadsheets and word processing applications. Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. Creates, maintains, and enters information into spreadsheets and databases. Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors. Coordinates conferences, meetings, or special events. Makes travel arrangements for staff. Creates and/or submits...

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Tracks and coordinates assignments. Sets up and manages paper and electronic filing systems. Uses various information technology applications such as email, database, spreadsheets and word processing applications. Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. Creates, maintains, and enters information into spreadsheets and databases. Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors. Coordinates conferences, meetings, or special events....

The duties that the incumbent of the vacancy will be expected to perform. Duties Description DUTIES AND RESPONSIBILITIES: Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. Greets patients or callers and handles their inquiries; or directs them to the appropriate persons or waiting area for appointments. Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Tracks and coordinates assignments. Sets up and manages paper and electronic filing systems. (completed by nursing triage and ITCs)Uses various information technology applications such as email, database, spreadsheets and word processing applications. Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. Creates, maintains, and enters information into spreadsheets and databases. Maintains scheduling and event calendars. Schedules and confirms...

NY HELP Yes Agency Mental Health, Office of Title Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Central New York Psychiatric Center, Marcy, P26418 Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 40 Workday From 6 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Oneida Street Address Central New York Psychiatric Center - Marcy 9005 Old River Road City Marcy State NY Zip Code 13403 Duties Description Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for...

NY HELP Yes Agency Attorney General, Office of the Title Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 8:30 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address Office of the New York State Attorney General 28 Liberty Street City New York State NY Zip Code 10005 Duties Description - Communicate frequently with courts at all levels, the District Attorney's (DA) Office, the DA's Appeals Bureau, and other parts of OAG, to request information and documents (i.e., appellate documents,...

NY HELP Yes Agency Mental Health, Office of Title Administrative Assistant 1/Administrative Assistant Trainee, Central Office; Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $47695 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address NYS Office of Mental Health 44 Holland Avenue City Albany State NY Zip Code 12229 Duties Description The Office of Mental Health's (OMH) Office of Advocacy and Peer Support Services (OAPSS) is recruiting to fill an Administrative Assistant 1, Grade 11, position. OAPSS operates at a Statewide level to promote and include mental...