Aston Carter

Payroll/ Accounting Specialist Responsibilities Gather, organize, and validate payroll data to support internal and external payroll audits. Pull reports and supporting documentation from payroll, HRIS, and timekeeping systems to meet audit requirements. Reconcile payroll data discrepancies and identify, document, and flag variances for follow-up and resolution. Ensure all payroll audit documentation is complete, accurate, properly organized, and audit-ready. Partner closely with Payroll and Accounting teams to respond to audit requests and data inquiries in a timely manner. Maintain confidential and sensitive payroll information with a high level of discretion and professionalism. Assist Accounts Payable with invoice processing, data entry, and issue resolution during peak periods. Support Accounts Receivable activities, including cash application, customer account research, and aging report support. Perform data cleanup, reconciliations, and reporting...

Customer Service & Order Management Specialist Overview We are seeking a detail-oriented Customer Service & Order Management Specialist to serve as the primary point of contact for customers and OEM partners. This role manages inquiries, processes orders, and resolves issues from start to finish while ensuring accuracy, responsiveness, and customer satisfaction in a fast-paced environment. Automotive industry experience is highly preferred. Key Responsibilities Act as the main point of contact via phone, email, chat, and in-person Handle customer inquiries related to products, parts, orders, pricing, warranties, and account support Process and manage orders from entry through completion, including tracking and updates Monitor shipments and proactively communicate order status or delays Resolve customer issues by identifying root causes and delivering effective solutions Maintain accurate records and documentation in HubSpot CRM Respond to all...

Work Hours: 9AM-6PM Description Owner/Operator Amount Settlements: Process weekly settlement for owner/operators including adjustment to settlement amount due recurring vouchers and drayage for vendor of assigned trucking companies. Preparation of owner/operator settlement checks and related documentation for vendor of assigned trucking company. Proactively assist with resolution of owner/operator settlement Amount issues for vendor of assigned trucking companies. Coordination of weekly owner/operator settlements distribution process for vendor of assigned trucking companies. Issue via EFS checks requests for account deposits Request Approvals and issue via EFS escrow advance requests Owner/Operator Account Maintenance- Vendor and Escrow: Update in Great Plains and related administrative software all changes for Owner/Operators for assigned trucking companies. Set-up and maintenance of Owner/Operator escrow accounts and recurring vouchers for related deductions...

Job Title: Accounts Payable Specialist Location: Blue Bell, PA (Fully on-site) Pay: $23-$25/hr Job Description The Accounts Payable Specialist will manage full-cycle accounts payable activities, ensuring invoices are accurately processed, matched, and paid in accordance with company policies. This role focuses on high-volume invoice processing, payment runs, and vendor communication while maintaining strong relationships with internal branch offices and external suppliers. Responsibilities Process high-volume payments, including scheduled check, in accordance with company policies and procedures. Update, review, and process approximately 180 invoices per day and at least 200 invoices per week with a high level of accuracy and attention to detail. Match invoices to purchase orders using 2-way and 3-way matching to ensure proper authorization and accurate coding. Enter non-PO invoices in an accurate and timely manner, verifying all required information...

Job Title: Accounts Payable Specialist Job Description The Accounts Payable Specialist manages the full accounts payable cycle to ensure accurate and timely processing of vendor invoices and payments while maintaining strong internal controls and positive supplier relationships. This role works closely with multiple internal departments and vendors to resolve discrepancies, support month-end close, and provide clear visibility into outstanding liabilities. Responsibilities Review, code, and enter vendor invoices into SAP, ensuring proper general ledger coding and accurate three-way matching between purchase orders, receipts, and invoices when applicable. Process approved invoices for payment in accordance with established payment terms and company policies. Collaborate with vendors and internal departments such as Purchasing, Receiving, Quality, Engineering, and Operations to resolve invoice discrepancies related to pricing, quantities, delivery, or quality...

Receptionist Job Description The Receptionist provides a welcoming first point of contact, answering a multi-line phone system promptly, greeting and directing visitors, and delivering high-quality administrative and clerical support to ensure smooth daily operations. Responsibilities Answer and manage a multi-line phone system, routing calls promptly and accurately to the appropriate person or office. Respond to incoming calls within an average of 4 to 5 seconds to maintain a high standard of customer service. Greet visitors in a professional manner, determine the purpose of their visit, and notify or direct them to the appropriate person or office. Monitor visitor activity in the lobby to help maintain a professional and orderly reception area. Perform general clerical duties, including faxing, addressing correspondence, and providing word processing support as needed. Receive, sort, and distribute incoming mail and other deliveries. Use word processing and...

What We’re Looking For 3+ years of experience in customer service, operations, coordination, or claims-related roles within an office environment Strong problem-solving skills and the ability to navigate complex or uncommon situations Clear, professional communication skills with strong attention to follow-up Comfort working in a fast-paced, detail-driven environment Proficiency with Microsoft Office , especially Excel and Word Adaptability, reliability, and a proactive work ethic Experience with CRM systems (Salesforce preferred) Hybrid | Corporate Office Environment This role follows a standard business schedule of either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM . You will be able to work from home on Mondays and Fridays. This role is ideal for someone who enjoys organizing details, solving service-related challenges, and building strong professional relationships. You’ll help ensure service requests move forward smoothly by coordinating with...

We are seeking a Work Scheduling Assistant to support the work scheduling process within our area office. This role requires a high school diploma and strong organizational and coordination skills. The Work Scheduling Assistant is responsible for coordinating and scheduling all engineered and non-engineered jobs for the distribution line and service workforce. This position plays a key role in ensuring that personnel and equipment resources are effectively aligned so customer and system jobs are planned, scheduled, and completed accurately, safely, and efficiently. Success in this role requires strong communication with internal teams and customers, attention to detail, and proficiency with digital workforce management tools. This role pays $25-$30/hr and is 100% on-site. Responsibilities Support the work scheduling process in the area office by coordinating all engineered and non-engineered jobs for the distribution line and service workforce. Combine available...

Hiring! | Human Resources Generalist | Davenport, IA | Apply Now! Job Description The Human Resources Generalist runs the daily functions of the HR department, serving as a key liaison between the recruitment team and plant hiring leaders. This role administers personnel changes, supports employees with benefits and leave questions, conducts new hire onboarding, and helps enforce company policies and practices. The position combines hands-on HR administration, employee relations, and compliance responsibilities in a dynamic manufacturing and office environment, with opportunities for long-term growth and advancement. Responsibilities Run the day-to-day operations of the human resources function, ensuring timely and accurate HR support for employees and leaders. Serve as the primary liaison between the recruitment team and plant hiring managers to coordinate open positions and hiring needs. Support recruitment activities by scheduling and coordinating interviews,...

Operations / Office Clerk Job Description The Operations / Office Clerk provides essential administrative and mailroom support in a fast-paced office environment. This role ensures smooth day-to-day operations by managing incoming and outgoing mail, maintaining organized records and filing systems, coordinating office supplies, and supporting departmental projects and communications. The position offers an excellent entry point into the organization and a gateway to explore future growth opportunities. Responsibilities Uphold and reflect the organization's mission, values, and vision in all daily activities and interactions. Ensure compliance with internal policies, regulatory standards, and credentialing requirements in all assigned tasks. Manage incoming mail, including U.S. postal and interdepartmental mail, by sorting, stamping, logging, and distributing items accurately and on time. Handle outgoing mail and packages, ensuring proper preparation, documentation, and...