Program Coordinator for the Internal Medicine Residency Program (Clinical Education Coordinator)

HEALTH SCIENCES (BL-MED-IUBLA)

The Indiana University School of Medicine (IUSM) is the largest School of Medicine in the country. The Bloomington regional campus is the largest campus outside of Indianapolis, and hosts 100 medical students, 35 graduate students, over 400 baccalaureate students pursuing a minor in Medical Sciences, and thousands of baccalaureate and graduate students enrolled in our medical sciences courses. Our faculty includes basic and translational science research faculty in Cell and Molecular Cancer Biology, and educational research faculty in Anatomy; teaching faculty who support the baccalaureate, graduate and medical doctorate teaching missions, and over 250 adjunct faculty in our region. We employ 16 full and hourly part-time staff.

The IUSM-Bloomington enjoys close relationships not only with the other schools on the Bloomington campus, but also with the Simon Cancer Center, the statewide Clinical and Translational Science Institute, Regenstrief Institute, and Indiana University (IU) Health South Central Region. We are in the process of launching the 1st ever Graduate Medical Education programs in Bloomington in Emergency Medicine and Internal Medicine. These medical residencies will deepen our relationship with IU Health and the IUSM Graduate Medical Education office, and improve the medical care provided for nearly half a million patients in the South-Central region of Indiana.

Department-Specific Responsibilities

• Manages the day-to-day operation of the internal medicine residency program
• Develops an in-depth knowledge of the Accreditation Council for Graduate Medical Education (ACGME) and program requirements in internal medicine and serves as a liaison between the learners, faculty and other staff and the ACGME
• Schedules rotations and didactics for residents
• Counsels and monitors residents on administrative issues such as scheduling, rotation requirements, work hours, evaluations of students, peers, faculty, rotation, and program, benefits, and leave
• Provides administrative support to the program, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences
• Offers recommendations to improve program administration and/or the overall quality of the program
• Participates in development and educational activities for professional development, including attending the annual Alliance for Academic Internal Medicine meeting and pursuing certification through the National Board for Certification-Training Administrators of Graduate Medical Education
  
  

General Responsibilities

• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences
• Schedules rotations and clinic hours for members
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave
• Coordinates activities related to recruitment including events, screening, interviewing, reference checks and orientation for candidates
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility
• Implements program improvement projects from initiation to execution.
• Offers recommendations to improve program administration and/or the overall quality of care
• Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained
• May arrange extracurricular activities
  
  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

WORK EXPERIENCE

• 4 years of experience in administration, office management, or program coordination
  
  

• Experience in a clinical or academic setting
  
  

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Regional Academic Health Center

Bloomington, Indiana

$50,000 - $52,500 per year

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Health Services

Job Family: Clinical Education

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Telephone: 812-856-1234