Part-Time Administrative Assistant, Health Promotion

HEALTH PROMOTION (BA-HPRO-IUBLA)

The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University (IU) experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.

Health Promotion is proud to be a department within the Office of Student Life, committed to promoting learning and respect in all programs, interactions, and partnerships. We commit to creating and maintaining a welcoming environment where all people are respected, valued, and affirmed so that they may know they matter and belong at Indiana University.

Health Promotion plays a crucial role in promoting student well-being through welcoming, respectful, and supportive programs. We are seeking a detail-oriented and organized administrative professional to support the department in its mission. This is an excellent opportunity to make a direct impact on students' lives and contribute to a welcoming and supportive environment at Indiana University.

Department-Specific Responsibilities

• Completes bursar billing accurately for Substance Use Intervention Services
• Maintains accurate records of student participation, interventions, and outcomes
• Ensures all records comply with university policies on confidentiality and data security
• Assists in organizing and coordinating workshops, educational seminars, and other Health Promotion events on a variety of well-being topics
• Provides front-line support for students seeking assistance, offering information on available resources, and making appropriate referrals as needed
  
  

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Compiles data for expense and statistical reports
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
• Schedules and confirms appointments, meetings, and travel arrangements
• Tracks expenses
• Participates in the development and implementation of administrative standards, policies, and practices for the organization
• May perform other duties related to maintaining an internal website and/or working with social media
  
  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

WORK EXPERIENCE

• 2 years of relevant experience
  
  

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision-making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure
  
  

• Ability to accurately complete tasks with a high degree of precision, especially when handling sensitive information, bursar billing, and data entry
• Strong working knowledge of office software applications (e.g., Microsoft Office Suite, Google Workspace) and ability to quickly learn university-specific software for administrative tasks, data management, and billing
• Excellent ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously in a fast-paced environment
• Ability to communicate and work effectively with individuals from a variety of backgrounds
• A strong focus on providing excellent service to students, staff, and campus partners, ensuring all interactions are respectful, prompt, and supportive
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Learn more about Bloomington, Indiana.

Bloomington, Indiana

This is an in-person position.

$18.00 - $18.50 per hour, based on experience and qualifications

Up to 29 hours per week, with some weeks being less, based on departmental needs

This part-time position is primarily scheduled to provide coverage during lunchtime hours for full-time staff. Some flexibility is available based on candidate availability and departmental needs.

The office is open Monday - Friday, 8:00 AM to 5:00 PM, and work hours will fall within this timeframe.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234