Assistant Facilities Project Manager - Planning, Design, and Construction

Ref. No.
WF250275

Position ID: 198575

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The University at Albany is seeking an Assistant Facilities Project Manager to join the Facilities Management team. Reporting to the Assistant Director of Facilities Project Management, this role will be responsible for managing the design and construction of smaller-scale building and infrastructure projects with Project Budget Estimates (PBE) of up to $5 million, while also assisting Project Managers with the design and construction of larger-scale building and infrastructure projects.

Primary Responsibilities:

• Manage the design and construction of small-scale (up to $5 million) building and infrastructure projects from program development through completion and closeout, including:
  • Serve as the primary campus point of contact for the University,
  • Develop project scopes and justifications, and prepare cost estimates for capital, alteration, and rehabilitation projects,
  • Prepare and review Requests for Qualifications (RFQs) for design consultative services, including consultant selection and procurement
  • Prepare and review Requests for Proposals (RFPs) for construction services and/or coordinate with the design consultants to assemble bid packages,
  • Assist the Office of State Purchasing and Contracts to ensure consultant and construction contract documents meet current purchasing requirements,
  • Manage outsourced architectural and engineering design consultants,
  • Coordinate in-house and union labor, and/or external contractors to complete construction of projects,
  • Compile and review contractor's applications and recommend payment amounts based on the progress and quality of work,
  • Monitor capital budgets and project schedules to ensure they are delivered on time and within approved costs.
• Review design documents and construction submittals for compliance with UAlbany construction standards and compatibility with existing campus infrastructure; collect and compile review comments from stakeholders, and provide written professional comments.
• Assist Project Managers with the design and construction of large-scale ($5 million and above) building and infrastructure projects from program development through completion and closeout.
• Coordinate with UAlbany's Physical Plant, Energy Office, Code Administration, and other internal units and external stakeholders as necessary to plan and sequence work with minimal disruption to campus operations.
• Assist Project Managers with project documentation and filing, as requested. Provide University management support for capital projects administered by the SUNY Construction Fund and/or the Dormitory Authority.
• Other reasonable duties as assigned.

Functional and Supervisory Relationships:

• Reports to the Assistant Director of Facilities Project Management.
• Collaborates with and assists Project Managers with the design and construction of large-scale ($5 million and above) building and infrastructure projects.

Job Requirements:

• Fundamental understanding of design, construction and project management practices and procedures.
• Effective verbal and written communication skills.
• Strong technology skills.
• Ability to work effectively in a team environment.
• Proficiency with MS office suite including Word, Excel, and PowerPoint.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Requirements:

Minimum Qualifications:

• Bachelor's degree in science, engineering, architecture, construction management, or fields related to building industry or project management from a college or University accredited by the US Department of Education or internationally recognized accrediting organization with minimum of 1 year's relevant experience, including co-ops and internships OR
• Associate's degree from a college or University accredited by the US Department of Education with minimum of 5 years relevant experience.

Preferred Qualifications:

• Bachelor's degree in engineering, architecture, construction management, or fields related to building industry or project management from a college or University accredited by the US Department of Education or internationally recognized accrediting organization with minimum of 3 years' relevant experience, including co-ops and internships.
• Master's or higher degree in engineering, architecture, construction management, or fields related to building industry or project management from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Demonstrated experience working with applicable codes, laws, rules and standards regulating design and construction, including Building Codes of New York State.
• Demonstrated experience with institutional and/or commercial building construction management.
• Relevant experience in higher education setting.
• Experience working with the NY State agencies, including SUNY, DASNY, etc.

Working Environment:

• Office environment and field / project on-site review.

Additional Information:

Professional Rank and Salary Grade: Assistant Facilities Program Coordinator, SL-3, $78,000 - $88,000

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=198575

Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

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Closing date for receipt of applications: June 8, 2026