Financial Manager

Description

About Gittleman Construction & Maintenance:

Gittleman Construction & Maintenance Corporation, a licensed general contractor (#BC635989) provides homeowners expert interior maintenance, repairs, capital improvements and replacements, custom remodeling, disaster management and restoration services. We have over 40 years of experience in the construction and maintenance business employing a team of highly skilled experienced tradespeople, many of whom have been with the company for over 20 years.

Gittleman Construction & Maintenance is a subsidiary of FirstService Residential Corporation, a global leader in the rapidly growing real estate services sector. Through offices across North America and Canada, FirstService Residential offers local market leadership, combined with a broad range of services and the unmatched resources of the industry leader. Our full-service residential property management services are enhanced by proprietary technology systems, specialized product expertise and combined buying programs to deliver best-in-class management services.

Job Overview:

This position is responsible for owning the entire cash flow process including, but not limited to, invoicing, accounts receivable, accounts payable, and collections. The position requires a customer service focused, detail-oriented individual with superb communication and the ability to collaborate with all members of the Gittleman team.

Your Responsibilities:

• Oversee prompt processing of invoices based on work orders being completed and project completion percentage, while ensuring proper details and descriptions are shown on invoices.
• Manage accounts payable activities, including review and approval of vendor invoices and payment on accounts within terms of the invoices.
• Review and analyze monthly vendor statements. Investigate issues identified during review and prepare a monthly summary of findings and recommended corrective actions.
• Oversee processing of credit cards, ACH, checks, and association payment files accurately to invoices as soon as they are received.
• Manage accounts receivable processes, including evaluation of overdue invoices. Follow up with Association Managers to determine appropriate collection strategies and resolve complex disputes.
  • Investigate issues with past due invoices and prepare monthly AR analyses.
• Review open work orders and collaborate with team members to ensure timely closing of work orders and invoicing.
• Prepare, review, and analyze monthly financial reports, ensuring accuracy.
• Partner with cross departmental teams (FirstService Residential Corporate Accounting, Client Accounting, Executive Leadership, etc.) to review budgets, forecasts, and possible accounting inaccuracies.

Additional Duties and Responsibilities:

• Practice and adhere to FirstService Residential values: Be Genuinely Helpful, Aim High, Do What’s Right, Own It, Improve It, and Build Great Relationships
• Conduct business always with the highest standards of personal, professional, and ethical conduct
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies
• Actively participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines
• Ensure all safety precautions are followed while performing the work
• Follow all policies and Standard Operating Procedures as instructed by Management
• Perform any range of special projects, tasks and other related duties as assigned

Skills & Qualifications:

• High school diploma or equivalent, Associates’ Degree in accounting or related field preferred
• Minimum of 2 years related work experience
• Understanding of trade industries
• Strong customer service skills
• Exceptional written and verbal communication skills
• Ability to prioritize and multi-task
• Collaborative attitude and team player
• Highly organized and detail-oriented
• Ability to handle change in a positive manner
• General accounting knowledge
• Proficiency in MS Office applications
• Experience and understanding of CRMs

Physical Requirements:

• Sitting at a desk for extended periods of time
• Dexterity and vision for regular monitor, keyboard, and mouse use
• Ability to listen and focus for long periods of time
• Standing at a copier for extended periods of time
• Climbing warehouse ladder to access storage boxes
• Subjected to loud noises when running postage and folding machines
• Ability to lift to 30 lbs.

What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for vacation and sick time off benefits, 10 paid holidays, and a 401k with company match.

Compensation: $85,000.00 - $95,000.00 annually

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.