Legal Secretary/Legal Support Specialist

Legal Secretary/Legal Support Specialist

• Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.
• Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, applications, documents, presentations, or other practice specific documents.
• Coordinates, prepares and files application materials to local government bodies, zoning boards and planning commissions
• Prepares and e-files pleadings and exhibits with courts.
• Prepares zoning lists and coordinate mailings to residents
• Helps create and maintain tracking tools for status of assignments and deadlines and provide updates upon request.
• Provides status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed.
• Communicates with municipal office staff, third party consultants, and clients to request information and coordinate project details.
• Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements).
• Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters.
• Provides support with billing activities, including proofreading invoices and assisting with billing.
• Coordinates with firm travel agency to book travel arrangements.
• Prepares and submits expense reports and reimbursement requests accurately and timely.
• Organizes and maintains electronic and paper legal files in accordance with designated filing standards.
• Strong attention to detail, organizational, and time‑management skills.
• Proficiency with rules for court document filings.
• Responsive and professional, with a focus on providing excellent client service.
• The ideal candidate will have 8+ years of real estate land use ore litigation experience; law firm experience is preferred.
• Knowledge of laws, legal codes, or agency rules of assigned practice group/dept. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Perm
• Garden City Long Island
• $48 - $55
• Large law firm experience preferred
• Immediate Consideration, please send resumes to lweinberg@phaxis.com

#PhaxisLydia

Pay: $48.00 - $55.00 per hour

Work Location: In person