Choral Administrator (Student Programming Coordinator)

Department

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Job Summary

Departmental Specific Responsibilities

• Supports the daily functioning of the Jacobs School of Music (JSOM) Choral Conducting Department, its faculty and associate instructors, and its 12 choral ensembles with over 400 students.
• Reports to and works closely in coordination with the Chair of the Choral Conducting Department to carry out the following duties.
• Creates the rehearsal schedules for all choral ensembles.
• Administers annual choral placement auditions for 400 plus students each August and prospective graduate choral conducting student auditions each February.
• Coordinates rehearsal, audition, and performance hall reservations.
• Supervises logistics for and attends all choral concerts and dress rehearsals.
• Coordinates riser and chair delivery, setup and strike needs with Facilities, IU Auditorium, Auer Hall and MAC production staff.
• Administers course evaluations for all choral ensemble directors (faculty and Ais) in coordination with the JSOM Dean's Office.
• Arranges student solo auditions as needed for performances.
• Proofreads and coordinates the printing of concert programs, text, and translations for all choral ensembles.
• Serves as primary point of contact for guest artists and auditioning students.
• Curates and maintains choral department website/blog site.
• Coordinates with Communications Office for the creation of posters, ads, special touring programs, and other media assets as needed.
• Serves as primary and/or secondary supervisor for student workers hired in the choral department, including paid singers, pianists, and other student workers as needed.
• Posts and maintains all choral department ensemble rosters and schedules.
• Coordinates the submission of all faculty-assigned X70 / X80 grades each semester.
• Assures Family Educational Rights and Privacy Act (FERPA) compliance with any and all student data as required by law.
• Regularly interacts with The Singing Hoosiers and the Faculty Director. Specifically, the Choral Administrator:
• Coordinates details related to road shows, tours, and off-campus retreats.
• Communicates with external venues on issues related to the ensemble's performance apparatus, including (but not limited to) stage setup, audio needs, and schedules.
• Serves as liaison between the Director of The Singing Hoosiers and the JSOM Travel Office in coordinating travel reservations (charter, lodging, etc.), meals, and student per diem.

General Responsibilities

• Assists with administrative needs related to the daily operations, planning, and implementation of student programs. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
• Serves as a liaison to campus partners for cross-departmental student programming, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
• Provides assistance to program participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports.
• Greets students and/or program participants; may assist with program check-in and check-out. Provides directions, support, and information to program participants.
• Assists with daily scheduling, training, and gathering program feedback. May prepare and disseminate handouts, presentations, or other program materials.
• Assists with ordering or creation of promotional materials to encourage student participation.
• Takes on tasks of increasing complexity, such as performing benchmarking research of student programming at other higher education institutions or designing routine surveys to gauge student satisfaction and program effectiveness.
• May provide guidance to other Student Programming Coordinators.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Bachelor's degree in music, arts administration, or related field.

WORK EXPERIENCE

Required

• 4 years in office environment, higher education, or related field.

Preferred

• 2 years of experience working in arts administration, concert production and/or performance.
• Experience related to booking student travel and tour management.
• Music-reading ability and the ability to prepare scores and parts for performance.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Demonstrated ability to maintain confidential information.
• Effective interpersonal skills.
• Demonstrates customer service skills.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Bloomington Campus.

This is an in-person position.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Student Services

Job Family: Student Programming

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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