Human Resources Assistant

This position reports to the Executive Director of Human Resources with primary responsibility to provide administrative support and assistance to the Executive Director and provide support in the Human Resources functional areas including benefits, records administration, recruitment and employment and employee and labor relations. This is a twelve (12) month, Management Confidential position.

Primary Responsibilities:

Serves as the Human Resources department's initial contact.

Responsibilities include but are not limited to:

• Coordinates the Executive Director's calendar (prioritizing and scheduling appointments and meetings).
• Handles day to day office operations (answers office telephone lines, greets visitors to the office, opens and sorts US mail, interoffice mail, including HR email inbox).
• Tracks and handles day to day office operations, logistics, purchasing and budget matters.
• Enters employee information in applicable SUNY and other NY State Employee systems.
• Assists Human Resources staff with initiatives such as onboarding, coordinating employee recognition services, professional development as well departmental projects.
• Maintains departmental data and metrics systems.
• Prepares meeting agendas.
• Performs other duties as assigned by the Executive Director or designee.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Microsoft Office software and other general office software.
• Business etiquette and office protocol.

Skill in:

• Creating exceptional interpersonal relationships with executive leaders, managers, supervisors, colleagues, employees, students and external constituencies.
• Verbal and written communication and giving presentations.

Ability to:

• Manage sensitive and complex matters with discretion and sound judgment.
• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail.
• Effectively navigate local Old Westbury campus and SUNY system-wide structures.
• Arrive at analytical, data informed decisions and program approaches.
• Advise employees and managers on general human resources related matters.

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Sitting at a desk, viewing computer screens, typing on a keyboard and manipulating a mouse. Occasional standing, bending, reaching to file documents. Speaking and listening to conversations on a telephone and via zoom, TEAMS or other video meeting technology.

WORKING CONDITIONS

The work environment and exposures described herein are representative of those an employee encounters while performing the essential functions of this job.

Inside office environment with normal noise and lighting levels. Work is performed in an open office environment with staff, students, and community contact and interruptions.

Requirements:

Minimum Qualifications:

• Bachelor's degree.
• One to two years of professional experience in human resources, business or social service environment.
• Proficiency in Microsoft Office suite.

Preferred Qualifications:

• Previous experience in Higher Education.

Additional Information:

Salary range: $50,000.00 to $52,000.00 commensurate with education and experience

Comprehensive benefits package: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/MC13-Unclassified-Benefits-at-Glance.pdf

Position Type: Management Confidential

Official Budget Title: Personnel Assistant

Campus Title: Human Resources Assistant

Department: Office of Human Resources

FTE: Full-time

Negotiating Unit: MC13

Salary Grade: MP-6

FLSA Status: Exempt

The successful candidate must be authorized to work in the United States.

If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.

The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Application Instructions:

Please submit the following online:

1. cover letter,
2. resume,
3. contact information (name, email address and telephone number) for three (3) references, and
4. a fully completed Old Westbury employment application (available during the online application process).

Only applications submitted online will be considered.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open until filled. Review of applications to begin immediately.

VISA sponsorship is not available for this position.

We encourage protected veterans, individuals with disabilities, women and minorities to apply.

Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.