6356 office administrator jobs found

Position Title: Office Administrator, Student Health Center Time Type: Full time Position Summary and Qualifications: The Office Administrator provides administrative support to all of the Student Health Center staff members, including healthcare providers contracted by the University (i.e., Main Line Health). This person is responsible for managing the daily operations of the office, including interacting with students; performing secretarial duties; scheduling appointments; billing patients; assisting with the school sponsored health insurance; and compiling and recording medical charts, reports, and correspondence. It is essential that this person exhibits professionalism, excellent customer service skills, maintains confidentiality, has the ability to prioritize and multi-task in a fast-paced environment, and has a genuine desire to help patients receive the care they need. Essential Duties and Responsibilities: Provide reception and a welcoming atmosphere...

Rockstar Front Office Administrator/Dental Assistant! Do you want to be a part of something incredibly special?! Do you want to take part in creating an amazing culture where our entire team loves coming to the office each day and being a part of the unique patient experience we will provide to our families, friends, and neighbors here in West Hempstead? Have you ever wanted to enjoy coming to work because you enjoy seeing and being around the people who work hard with you to create and maintain that amazing culture? If you answered with an enthusiastic YES to those questions, then you are exactly what we want as one of the faces of our brand new dental office and pillar of strength inside our team! Our beautiful and new state of the art dental office is under construction as we speak, and we are looking for an energetic and highly-motivated dental assistant who is passionate about helping people solve problems and improve their lives to join our team and start mid-March. The...

Niagara Falls, N.Y. Heart, Love, & Soul. Executive Office Administrator. FT. Benefits. $20.00/$25.00/Hour. This position provides high-level administrative support to the Executive Director and serves as the primary liaison to the Board of Directors. This role is responsible for managing key communications, coordinating board and leadership activities, and ensuring that the Executive Office operates efficiently and professionally. Executive Director Support Manage calendar, scheduling and priorities. Serve as primary point of contact for stakeholders. Draft and proofread communications. Prepare materials for meetings and presentations. Track priorities and follow-up on initiatives. Maintain confidentiality and sound judgement. Board of Directors Support Serve as liaison to Board and committees. Coordinate meetings and logistics. Prepare agendas and materials. Record and distribute minutes. Maintain board records. Support onboarding of new members. Leadership &...

Job Title: Office AdministratorJob Description The Office Administrator plays a central role in keeping the organization running smoothly by providing essential administrative support to the Finance team, HR department, and General Manager. This position coordinates routine clerical activities, manages information flow, and ensures the timely and accurate execution of tasks across departments. The ideal candidate is highly organized, proactive, computer savvy, and comfortable handling a wide range of responsibilities in a fast-paced, collaborative environment while delivering friendly and professional service to internal and external stakeholders. Responsibilities Perform daily invoicing activities with accuracy and attention to detail. Process and voucher vendor invoices on a daily basis. Manage and update schedules to support departmental and organizational needs. Update and maintain employee timecards in a timely and accurate manner. Track and...

POSITION SUMMARY: The Office Administrator plays a key role in ensuring the smooth day-to-day operation of the Maui, Hawaii office, serving as the primary point of contact for clients and a liaison to the legal team based in our Billings, Montana office. This role combines front desk, administrative, and office coordination responsibilities to support a professional and welcoming environment. The ideal candidate is highly organized, self-motivated, and comfortable working independently in a slower-paced setting. KEY RESPONSIBILITIES: Serve as the primary point of contact for clients and visitors, providing a professional and welcoming in-office experience. Answer and manage incoming calls, emails, and walk-in inquiries, ensuring timely and courteous communication. Assist with client intake by collecting required information and documentation and ensuring files are complete. Coordinate with the legal team in Billings, Montana to support case-related administrative...

Location: Open to the following Harris Beach Murtha offices for a hybrid opportunity:Albany,Rochester, and New York, NY; Hartford and New Haven, CT Are you a forward thinker who enjoys solving problems, managing complex priorities, and supporting senior leadership? Do you bring strong organizational and project coordination skills in a legal or professional services environment? Are you excited about the opportunity to join an innovative, growing law firm with more than 165 years of success? Harris Beach Murtha Cullina PLLC is seeking a Business Office Administrator to work closely with the Chief Administrative Officer as a key member of the Partner and Senior Attorney Recruiting, Integration, and Transition Team. You will THRIVE in this role if you have: 2+ years of experience in executive or legal administrative assistant, recruiting coordination, or professional services operations An Associate's degree (Bachelor's degree a plus) Sound judgment and a strong sense...

Company: Marsh McLennan Agency Description: Marsh McLennan Agency's East Region is a leader in the Business Insurance and Personal Lines marketplace. Our associates simplify employee health and welfare benefits and risk management for regional, national, Fortune 500 and Fortune 1000 companies. We value integrity, collaboration, passion, innovation, and accountability, and we are committed to making a difference in the moments that matter for our colleagues, clients, and communities. BRIEF DESCRIPTION The primary role of the Office Administrator is to provide front desk and administrative support to the Arthur Hall offices. This position is responsible for providing administrative support to include, but not limited to, facilities coordination, managing expense reporting and event management. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited, to the following: Greet and assist visitors and guests at front desk, ensuring proper visitor...

Do you have a passion for faith and a knack for organization? Grace Community Church is seeking a dedicated and motivated Church Office Administrator to join our team! In this role, you will play a vital part in ensuring the smooth day-to-day operations of our church, providing exceptional support to staff and clergy, and fostering a welcoming environment for our congregation. Responsibilities: Provide administrative support to pastors and church staff, including scheduling appointments, managing calendars, and preparing meeting materials. Oversee all church communication channels, including phone calls, emails, and social media (with the help of our Creativity & Communication Commission). Ensure the accuracy and upkeep of church records, including membership databases, financial reports, and event registrations. Prepare and distribute church bulletins, newsletters, and other publications. Manage church facilities by scheduling use of buildings and rooms, coordinating...

Title: Office Administrator Division Name: University Advancement Department: Alumni Engagement Job Summary This position supports the work of the Executive Director of Alumni Engagement, including managing the calendar, composing correspondence and maintaining confidential records. This position maintains the financial records for the unit, including budget analysis, fiscal report preparation and fiscal report creation and production. They work closely with unit professional staff in all phases of budget development, payment of bills, as well as planning and supporting events. They coordinate the purchase and distribution of promotional items for the department. This staff member oversees the Office of Alumni Engagement reception area and the event registration processes. They collaborate with the Executive Director to manage meetings/activities of the Alumni Association Board of Directors. This position manages the office...

, Join Our Team at Brown Immigration Law! Office Administrator Opportunity in Columbus, OH Are you a highly organized, people-oriented professional who thrives in a fast-paced environment? Do you take pride in creating a welcoming atmosphere while keeping things running smoothly behind the scenes? If so, we’d love to meet you! Brown Immigration Law is looking for a driven, creative and customer-focused Office Administrator to join our Columbus, OH office and bring your dedication and enthusiasm to our team! About Us Brown Immigration Law is a national immigration practice devoted entirely and exclusively to the practice of US immigration law. We are dedicated, driven and passionate about our practice and pride ourselves on practicing in all areas of US immigration law with our work ranging including our employment, family and litigation groups. We started with a single office over two decades ago and now have five offices nationwide, including two in Florida (Orlando and...

Job Title: Office Administrator / Project Coordinator (Electrical Contractor) Location: Archbold, OH Company: Creighton Electric LLC Position Overview: We are a growing electrical contracting company seeking a detail-oriented Office Administrator to support purchasing, scheduling, and daily operations. This role is critical in keeping projects organized and running efficiently. Responsibilities: Order and track materials for jobs Coordinate scheduling of field technicians and projects Communicate with suppliers and customers Assist with invoicing and job documentation Maintain organized job files and records Maintain a clean and efficient office environment Assist with counter sales and customer inquiries as needed Qualifications: 2+ years of office/admin experience (construction industry preferred) Strong organizational and communication skills Proficiency in QuickBooks, Excel, and email systems Ability to multitask in a fast-paced environment...

Title: Office Administrator Starting Date: As Soon as the Selected Candidate is Available Company Introduction: McIntosh Grounds Maintenance is a family-owned and operated business that opened in 1987. We provide professional landscaping, yard maintenance, and snow management (commercial and/or residential) for properties in Ann Arbor, Ypsilanti, Saline and Milan. Customers depend on our professionally trained and uniformed employees to correctly, respectfully, and punctually deliver services and beautiful results using clean well-maintained equipment. We employ approximately 25 staff members year round. Location: 3090 Judd Road, Milan, MI 48160 Salary: Minimum of $25 Per Hour with Room for Growth (Based on Experience) Hours: 40 Hours Per Week, 8:00 AM to 4:30 PM Monday through Friday, Year Round Benefits: Health care benefits Paid time off Paid holidays Annual profit sharing SIMPLE IRA plan with up to 3% company match For Questions, Contact:...

Job Summary We are seeking a dynamic and highly organized Office Administrator to join our team! Seeking an experienced, organized Office Administrator to run day-to-day administrative, financial, and operational support functions for a $4M CNC precision machine shop. This role keeps the business efficient, compliant, and customer-focused while supporting shop leadership and frontline production Duties Oversee reception, phone/email triage, records, filing, and document control (job travelers, certifications) Manage office supplies, vendor relationships, and facility needs (utilities, janitorial, small repairs). Prepare and maintain account payable/receivable, invoicing, bank deposits, petty cash, and basic ledger reconciliation. Work with external CPA/bookkeeper on monthly close, payroll, sales tax, and annual taxes. Track job costs and assist estimating/quoting with up-to-date overhead allocations. Source and purchase consumables, tooling, fixtures, and indirect...

Office Administrator (Part-Time, Virtual) The Presbytery of Plains and Peaks is seeking a detail-oriented and reliable Office Administrator to support the ongoing work and ministry of the presbytery. This is a part-time, virtual position, 14–16 hours per week. Key Responsibilities: Maintain accurate records and files for presbytery committees Compile and organize materials for stated and special Presbytery meetings Provide basic financial bookkeeping support Assist with administrative coordination and communication as needed Qualifications: Strong organizational and administrative skills Experience with record-keeping and basic bookkeeping Ability to work independently in a virtual environment Familiarity with church or nonprofit structures is a plus Position Details: Part-time, remote (virtual) work Flexible hours based on presbytery needs Position open immediately Pay is commensurate with experience To Apply:Please send your resume with three references...

Location: Open to the following Harris Beach Murtha offices for a hybrid opportunity: Albany, Rochester, and New York, NY; Hartford and New Haven, CT Are you a forward thinker who enjoys solving problems, managing complex priorities, and supporting senior leadership? Do you bring strong organizational and project coordination skills in a legal or professional services environment? Are you excited about the opportunity to join an innovative, growing law firm with more than 165 years of success? Harris Beach Murtha Cullina PLLC is seeking a Business Office Administrator to work closely with the Chief Administrative Officer as a key member of the Partner and Senior Attorney Recruiting, Integration, and Transition Team. You will THRIVE in this role if you have: 2+ years of experience in executive or legal administrative assistant, recruiting coordination, or professional services operations An Associate’s degree (Bachelor’s degree a plus) Sound judgment and a strong...

Seeking a reliable and proactive Office Administrator to manage daily operations and front-desk logistics. This role requires a "can-do" attitude, great people skills, and the ability to keep the office running smoothly in a fast-paced environment. Apply direclty if you are interested and experienced!  salary: $19 - $22 per hour shift: First work hours: 8 AM - 4 PM education: High School Responsibilities Reception: Greet clients and vendors; manage the main phone line with professional decorum. Operations: Manage mail/couriers (FedEx, UPS), supply procurement, and office equipment maintenance. Facilities: Coordinate with building management on security and access; ensure conference rooms and common areas are "client-ready." Coordination: Manage meeting schedules and assist team members during high-stress periods. SkillsFront DeskMicrosoft OfficeScheduling AppointmentsOrganizationMaintaining CalendarsAnswering PhonesPreparing AgendasOffice...

Office Administrator — Rhino Tool Company Location: Kewanee, Illinois Reports to: General Manger The Role As Office Administrator, you will provide essential day-to-day administrative and financial support that keeps our small manufacturing operation running smoothly and efficiently. You will own key back-office processes including invoicing, commissions, shipping resolution, customer credit, and general office coordination — while supporting the sales, operations, and leadership teams in a hands-on, collaborative environment. You will be a reliable, detail-oriented team member who helps maintain accurate records, resolves issues quickly, and contributes to a positive, organized workplace culture. Key Responsibilities · Invoice Processing: Accurately process vendor invoices (accounts payable) and customer invoices (accounts receivable) in a timely manner; ensure proper coding and approvals. · Commission Processing: Calculate, prepare, and process sales...

Ready to wear many hats and be the go-to person for a close-knit team? Role: Finance & Office Administrator Location: 1736 CHURCH ST HOLBROOK, NY 11741 Job Type: Full-Time (40 hours/week) | Temp-to-Hire Target Start Date: April 13, 2026 – Immediate Interviews! Are you highly organized, detail-oriented, and looking for a role where you aren't just doing the exact same thing all day long? Zistos Corporation is a tight-knit, 20-person company looking for a versatile Finance & Office Administrator to keep our daily operations running smoothly. Because we are a smaller team, you won’t be buried under a massive volume of just one task. Instead, you'll get to tackle a little bit of everything—from payroll and AP/AR to general office administration. The best part? We have highly structured, straightforward processes in place, so you’ll have the "cookbook" you need to succeed from day one. Why You’ll Love Working With Us: We pay for your skills: Have extra...

Advancement Office Administrator University of Colorado Denver Advancement Office Administrator - 39485 University Staff Description Position Details University of Colorado | Denver Official Title: Administrative Assistant I Working Title: Advancement Office Administrator FTE: Full-time Salary Range: $46,791 - $51,716 Position #00001288 - Requisition #39485 About the University of Colorado Denver Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top-ranked bachelor's, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful...

Job description: Office Administrator (Electrical) Office Location – Bethel, CT. We’re growing and looking for a highly organized, detail-oriented Office Administrator with experience in the electrical and / or construction industry to join our team! If you thrive in a fast paced environment, enjoy keeping things running smoothly, and understand the ins and outs of construction workflows – we want to hear from you. What You’ll Do : · Manage daily office operations and administrative tasks. · Coordinate schedules, service calls, prepare proposals, job documentation and data entry. · Communicate with customers, vendors and field staff. · Assist with permits, compliance paperwork, job tracking. · Maintain organized records and support project managers. What We’re Looking For: · Strong knowledge of job costing, scheduling, or project coordination, proficiency in Excel, Word, and / or job management software. · Experience in electrical, construction, or...

Position: Office Administrator Email Resume to Careers@WarrenNorman.com Overview The Warren Norman Company, located in Rock Hill SC, is seeking an Office Administrator to play a vital role in ensuring the smooth operation of office activities while supporting the brokerage and accounting team. This position serves as the central point of contact for administrative, operational, and brokerage-related tasks, providing exceptional support across departments while representing the firm with professionalism and hospitality. Position Specifics: Part-time (25-30 hours per week) $25 per hour Primary Responsibilities Office Administration & Operations Serve as the welcoming presence in the office lobby, greeting clients, answering phones, and maintaining a professional and engaging environment. Manage general administrative tasks including ordering supplies, filing, scanning, mail handling, and other office support functions. Act as the primary...

Position Description: Office Administrator $27.00/hour starting wage plus benefits. (with potential increase after successful probation/training period) Send query letter and resume to Jeff Scott Olson – jsolson@scofflaw.com. We are a small office, and thus this position entails a broad range of tasks that, in a larger office, might be performed by several people, such as a receptionist, an administrative assistant, and a bookkeeper. Job Duties Physical filing systems: · Create, organize, and track client files in the office; · Close files and move closed files to storage; · Break down and destroy closed files when authorized. Electronic filing systems: · E-file and retrieve documents in federal and state electronic filing systems; · Assist in transitioning physical files from paper to digital storage. Secretarial duties: · Typing letters, summaries, and similar items at the direction of attorneys and paralegals in Microsoft Word, Excel, and...

Hiring for an Office Administrator in North Haven! For immediate consideration, please email your resume and interview availability to "sanmalik@actalentservices.com" ASAP today or tomorrow. I am conducting interviews this week and looking to hire immediately. Office Administrator (Customer Support Focus) Schedule: Monday-Friday | First Shift Reports to: Customer Service Manager Position Overview We are seeking a detail-oriented Office Administrator to support customer service operations and internal teams. This role serves as a key point of contact for customers, ensuring inquiries are handled efficiently while maintaining accurate sales and administrative records. Key Responsibilities Serve as the primary contact for customers via phone, email, fax, and written correspondence Handle order entry, pricing inquiries, product availability, scheduling, delivery timelines, packaging, and shipping questions Process warranty claims and communicate...