5393 office administrator jobs found

Company Overview MAACO Collision Repair & Auto Painting is a renowned franchisor specializing in auto painting and collision repair services. Established in 1972, the company has built a strong reputation for quality workmanship and exceptional customer service across its locations. Overview We are seeking an energetic and detail-oriented Office Administrator. This vital role ensures smooth daily operations, manages administrative tasks, and supports team coordination to deliver outstanding service to our customers. If you thrive in a fast-paced environment and excel at organization and communication, this opportunity is perfect for you! Responsibilities - Answering phones - Checking in and out customers - Processing payments - Entering parts purchase orders - Receiving/processing parts - Organizing parts returns - Filing closed work orders & invoices - Learning industry software - Taking pictures of completed vehicles - Taking pictures of vehicles...

Reports to: Accounting & HR Manager Direct Reports: None Status: Part-time (24 hours per week), hourly, non-exempt. Starting Salary: $26.00 per hour Location: Denver, CO (Days/hours of work to be agreed upon between Spring Institute and employee. This is an in-office position; no remote work option.) Organizational Information: Founded in 1979, Spring Institute for Intercultural Learning is a nationally recognized provider of effective intercultural learning programs and services. It is a nonprofit, community-based organization working to build brighter futures for individuals and foster organizations that are more inclusive. Our mission is to empower people and organizations to succeed across languages and cultures. Role: Spring Institute is seeking a qualified Office Administrator to provide administrative support to the overall organization, and Bookkeeping support to the Finance department. The Office Administrator will assist with financial tasks...

Job Descriptions: Prometheus Energetics LLC is currently seeking an Office Administrator to provide high-level administrative and operational support to senior leadership and ensure the efficient daily functioning of the company's office operations. Prometheus Energetics is a new US-based joint venture and will be a merchant supplier of solid rocket motors, energetics, and other adjacent product areas for the US and international defense markets. This position serves as a critical organizational hub, providing administrative support to leadership and staff while maintaining a professional, welcoming, and highly organized office environment. Approximately 70% of time will be dedicated to executive and administrative support, with 30% focused on special projects and operational improvement initiatives. The role requires sound judgment, discretion, attention to detail, and the ability to anticipate needs and act with minimal direction. The Office Administrator plays a key role...

Office Administrator Congregation Shaarei Shamayim, a progressive Jewish synagogue in Madison, Wisconsin, seeks an Office Administrator to join our growing congregation. The position is 20 hours per week. We are seeking an individual with strong organizational, administrative, and interpersonal skills to work with our Rabbi and Community Engagement Director, as well as the membership. Successful candidates will have administrative experience, are fluent in digital workplace tools currently in use and can engage effectively with members on a variety of communications platforms. PRIMARY RESPONSIBILITIES The office administrator is responsible for a range of administrative tasks in our office, such as general communications, administrative support for events and meetings, managing incoming and outgoing mail, bank deposits and organization of the congregation’s calendar. Specific duties include: -Maintain database and Constant Contact lists -Process donations and print thank...

* Office Administrator / Personal Assistant – Falcon Trusts * Location: Balfour 
Position: Full Time (Flexible hours available) * Falcon Trusts is seeking an organised and motivated Office Administrator / Personal Assistant to support the day-to-day operations of the Falcon Group. * The Falcon Group is a large-scale farming business currently milking approximately 4,000 cows across six dairy farms, alongside five dry stock blocks providing wintering and young stock and silage. This is a varied role working closely with management to help keep farm administration, compliance, and communication running smoothly. * This position would suit someone who enjoys working in a busy environment, has strong organisational skills, and ideally has some understanding of the farming or dairy industry. Key Responsibilities * General office administration and record management * Providing PA support to management * Farm compliance and documentation administration * Data entry and record keeping...

We are looking for an office administrator to join our small busy team to assist with a variety of front of house reception, administration, first aid assistance, school enrolment and zoning. You will play a key roll in creating a welcoming, professional and organise school environment. The key qualities we are looking for include; – previous school experience – great team player – sound administrator – warm, friendly, helpful and polite demeanour – excellent and personal schools – the ability to multitask with a "can do" attitude and a willingness to step into other positions in the school if ever needed – strong organisation and workload management skills, including the ability to prioritise Work when necessary – proficient in Microsoft Office suite, Google Docs and School systems would be advantageous – first aid certificate – proven ability to work with and relate to children – empathy for an understanding of neurodiversity and additional needs within children – and...

Part-Time Office Administrator Wanted - Help Our Church Community Grow! Dryland United Church of Christ is looking for a friendly, organized individual to join our team! If you’re looking for a way to stay involved in the community while earning extra income, this flexible role is the perfect fit. · Pay: $15.00/hour · Hours: Approximately 10 hours per week with flexible scheduling. · Low-stress, meaningful work that leaves plenty of time for your daily activities. Primary Responsibilities: · Manage the church calendar and telephone inquiries. · Design and prepare weekly worship bulletins. · Act as a point of contact for community and outside organizations. Requirements: · Strong organizational and communication skills. · Proficiency in Microsoft Office Suite (Word, Publisher, and PowerPoint). · Proficiency in the use of Google applications (docs and calendar) and management of Google Drive . To Apply: Please submit a letter of interest and resume to...

* Office Administrator / Personal Assistant – Falcon Trusts * Location: Balfour 
Position: Full Time (Flexible hours available) * Falcon Trusts is seeking an organised and motivated Office Administrator / Personal Assistant to support the day-to-day operations of the Falcon Group. * The Falcon Group is a large-scale farming business currently milking approximately 4,000 cows across six dairy farms, alongside five dry stock blocks providing wintering and young stock and silage. This is a varied role working closely with management to help keep farm administration, compliance, and communication running smoothly. * This position would suit someone who enjoys working in a busy environment, has strong organisational skills, and ideally has some understanding of the farming or dairy industry. Key Responsibilities * General office administration and record management * Providing PA support to management * Farm compliance and documentation administration * Data entry and record keeping...

OPTI STAFFING GROUP IS HIRING Opening: Office Administrator / Inventory Controller Location: Anchorage, AK Pay: $20 per hour or higher depending on experience COMPANY INFO: Opti Staffing Group is partnering with a well established local company seeking a reliable and detail oriented Office Admin I / Inventory Controller to support daily operations. This role works closely with the sales, purchasing, and operations teams to maintain accurate inventory records, process purchase orders, and assist customers with in person transactions. This position is ideal for someone who enjoys organization, problem solving, and working with both systems and people. Attention to detail and the ability to keep inventory records accurate will be key to success in this role. WHAT YOU’LL DO: Maintain and monitor stock inventory while working closely with the operations team Receive purchase orders and make necessary adjustments in the system Organize and maintain receiving...

Atlas Aircraft Center, Inc., the sister company of PlaneSense, Inc., is seeking a Business Office Administrator for their dynamic Maintenance Department. The Business Office Administrator assists the Manager, Parts and Office Administration and the Business Office Administrator Lead and acts as back-up in all aspects of maintaining the Business Office. Essential Duties and Responsibilities include the following. Other duties may be assigned. Review aircraft maintenance work order packages to ensure labor hours, parts and pricing, taxes and warranties are applied correctly. Tracing of all work orders as they arrive in the Business Office and ensure timely processing. Close and post all Shop Work Orders. Track and submit warranty claims to vendors, working with the Parts Department to facilitate part returns. Match invoices to receipts for all vendors including collecting back-up for company credit cards for review. Record and track all disputed invoices. Review freight...

The work we do matters! Hiring Agency: Education - Agency 13 Location: Lincoln, NE Hiring Rate: $64.302 Job Posting: JR2026-00023298 Academic Officer and Office Administrator of Teaching, Learning, & Assessment (Open) Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 03-07-2026 Job Description: Are you looking for a new role to make a lasting impact on the quality of education across Nebraska? NDE is looking for an Academic Officer & Office Administrator of Teaching, Learning, & Assessment to implement strong systems and support ALL school districts, and ensure every child in Nebraska receives a great education. We’re looking for candidates with deep knowledge of best practices and current trends in education, but also ability to network with other states to understand their best practices and how they might apply in Nebraska. You will lead strategic, forward-thinking...

* Join MacLab, a successful, growing nutraceutical company * Inclusive and supportive culture * Varied role with future career prospects MacLab (NZ) leads the way in the nutraceutical market. They use sustainable practices to farm mussels in the top of the South for processing at their modern factory into high-value oil products that are exported globally. Aquaculture is a thriving industry with an exciting future. As part of this growth, MacLab are investing in innovation, technology and capacity. Their culture provides a great place to work where people are valued and work is enjoyable and rewarding. MacLab are seeking someone to join the administration team based at their Annesbrook, Nelson site. Key responsibilities will be: * H&S Administration - leading, promoting and reinforcing the culture of best practice in the management of H&S, you will be involved in managing the H&S system, undertaking risk assessments, managing induction processes for employees and...

Mad City Windows & Baths, a Renuity Company Office Administrator Duluth, MN (on-site) Mad City Windows & Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a powerful network of seven of the most trusted home renovation companies in America, we are on a mission to revolutionize home improvement—making it faster, easier, and stress-free. We are helping homeowners create spaces they love, without the hassle. With expert teams across 36 states and growing, there’s likely a Renuity home in your neighborhood. We value fresh perspectives and welcome candidates from all backgrounds to bring their unique experiences and ideas to our team. And we’re just getting started! What we offer: Competitive base pay between $18.00 to $22.00 per hour commensurate with experience and skills Comprehensive benefits including medical, dental, and vision Consistent schedules and professional growth opportunities A...

Mutchler Bartram Architects, P.C./Sterling Companies is looking to hire a full-time Office Administrator that is highly organized, willing to learn and take on new tasks, and has good verbal and written communication skills. Hours: · Monday-Thursday 8am-5pm · Friday 8am-noon Primary Duties and Responsibilities Include: · Assisting clients in person, over the phone and via email · Handle daily incoming and outgoing mail · Type proposals, letters and excel spreadsheets for multiple companies · Filing, scanning and keeping documents up to date · Ordering office supplies and other general administration tasks Requirements: · Must be proficient in Microsoft Word & Excel · Experience with InDesign & Photoshop is preferred · Strong attention to detail and accuracy · Willingness to learn and take on new tasks as needed · Ability to multi-task and go between different job duties throughout the day · Team oriented with a positive attitude · Promptness and reliability...

Minimum Education High school diploma or GED required. Minimum Experience Five (5) years experience required in clerical support or related area; two(2) of those years as an Office Administrator II or equivalent administrative experience supporting a manager-level or district staff position. Knowledge Skills And Abilities Software skills, including use of Microsoft Office software and web-based applications. General business skills such as typing; data entry and review; and use of phone, copier, and fax. Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. Customer service skills necessary to effectively and professionally respond to requests. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while...

Office Administrator Organization: New York Indian Council, Inc. (A Subsidiary of Rhode Island Indian Council, Inc.) Location: 21-25 44th Ave, Long Island City, NY 11101 Compensation: $46,000 annually Benefits: Health and Dental Insurance, (Available after successful completion of the probationary period) Schedule: 7.5-hour shift, Monday-Friday, weekends as needed Reports To: Health Operations Director Work Location: In-person About New York Indian Council: The New York Indian Council is a nonprofit organization dedicated to supporting and uplifting the Native American community in New York City. Through our programs, we promote cultural preservation, education, health advocacy, and community services to enhance the well-being of Native American individuals and families. We are committed to providing culturally competent services tailored to the unique needs of the community we serve. Position Summary: We are seeking a full-time Office Administrator who is organized,...

Department Information pplications will be considered from residents of Colorado. New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year. About CDOT CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit...

Location: Hannibal, Mo Job Type: Full-Time Schedule: Monday- Thursday, Fridays vary Compensation: $22 per hour minimum Now Hiring: Dental Office Administrator Join Our Motivated & Professional Dental Team! We are a patient-centered dental practice seeking a motivated and organized Dental Office Administrator to become a key part of our growing team. If you enjoy working in a fast-paced environment, have excellent communication skills, and take pride in creating a positive patient experience, we’d love to hear from you. Responsibilities: Greet patients and provide exceptional customer service Manage scheduling, confirmations, and patient flow Handle insurance verification, billing, and claims processing Maintain accurate patient records and office documentation Coordinate communication between patients, providers, and staff Support daily office operations and ensure a smooth workflow Qualifications: Previous experience in dental or...

Job Description: Project Office Administrator Position Id: J0226-0047 Job Type: 6-12 months (contract) Country: United States Location: White Plains, NY Pay Rate: Open Contact Recruiter: 732-876-7621 Job Description: Our client - a major utility firm based out of Westchester County, NY - has an immediate need for Project Office Administrator. The particulars of the position are as follows. Project Overview: The role in the Utility Project Delivery organization, supports the administration and implementation of project management information systems (PMIS) and business transformation projects. Key initiatives include PMIS product management, enhanced reporting, and modernization of department tools,...

Dual Site Parish Office Administrator Duties and Responsibilities - Major Position Responsibilities and Regular Activities Ministry of Customer Service: Oversees timely opening and secure closing of the office each working day, e.g., lights, heat, office equipment, secures all windows and doors. Provides a professional, pleasant, and organized office atmosphere for diverse internal and external customers and visitors. Welcome and assist telephone caller by: Directing the caller to the appropriate person. Taking messages or forwards call into voice mail if person is unavailable. Provides callers with information, e.g., address, directions to location, Mass times, etc. for both Parishes. Greets and assists parishioners/parents/guests. Office Support: Typing, filing, and coordination of meetings and associated correspondence/minutes/reports for pastor and staff. Oversee and participate in bulletin and other communication productions for both Parishes....

Bilingual (English/Spanish) Office Administrator About Esperanza Law Esperanza Law is a fast-paced legal practice representing children and adults in a wide range of immigration law matters. This includes representing individuals in removal proceedings, administrative and federal appeals, matters related to detention and bond proceedings, applications before USCIS and other entities, and other complex legal issues. Description of Position The Office Administrator will hold the following responsibilities with direction and support from Esperanza Law attorneys: Core responsibilities: · Answering phones, in Spanish and English, during business hours; · Making calls to clients at the request of attorneys; · Conduct initial client intake calls and gather basic background information; · Entering client information into case management systems; · Collect required identity and other relevant case documents; · Accepting payments and issuing receipts; · Managing...

Job Posting: Senior Office Administrator Location: Queens Village Job Type: Full-Time About Us: AAA Electronic Services & Electrical Contracting is a family-owned and operated business that has proudly served the tri-state area for the last 25 years. We are a one-stop-shop for electronic sales, repairs, and installations. As we continue to grow, we’re looking for dedicated individuals to join our team and contribute to our success. This position reports directly to the Office Manager and Director of Operations. We are seeking a detail-oriented, organized, and proactive Senior Office Administrator to join our team in a management role. In this position, you will handle a wide range of administrative tasks while overseeing the daily operations of the office. You will play a key role in ensuring the smooth running of both administrative and operational functions of the business. Key Responsibilities: Greet and assist customers upon arrival to the store,...

Rockstar Front Office Administrator! Do you want to be a part of something incredibly special?! Do you want to take part in creating an amazing culture where our entire team loves coming to the office each day and being a part of the unique patient experience we will provide to our families, friends, and neighbors here in West Hempstead? Have you ever wanted to enjoy coming to work because you enjoy seeing and being around the people who work hard with you to create and maintain that amazing culture? If you answered with an enthusiastic YES to those questions, then you are exactly what we want as one of the faces of our brand new dental office and pillar of strength inside our team! Our beautiful and new state of the art dental office is under construction as we speak and we are looking for an energetic and highly-motivated dental assistant who is passionate about helping people solve problems and improve their lives to join our team and start in mid-March. The beautiful new...

Job Overview We are a growing construction company based in NYC seeking a reliable and detail-oriented Bookkeeper / Office Administrator to support our day-to-day financial and office operations. This role is ideal for someone who is organized, proactive, and comfortable juggling multiple responsibilities in a fast-paced construction environment. Responsibilities Track and record incoming and outgoing payments Maintain accurate financial and project records Assist with bookkeeping and accounting tasks (training provided for Houzz Pro and set-up our QuickBooks account in the future) Handle documentation and filings through DOB NOW Coordinate with our expediter on permits, filings, and approvals Follow-up with architect/engineer to schedule inspections at end of project Monitor and respond to emails professionally Coordinate communication between vendors, clients, and internal staff Organize and maintain digital and physical filing systems Assist with...