1634 specialist administrative support jobs found

Job Title: Executive Assistant Reporting to: Group Finance Officer Location: Cedar Rapids, IA (Remote) About the role We are looking for a highly organised, proactive, and trusted Executive Assistant to support our newly appointed Group Finance Officer at Pearson. This is a unique opportunity to work at the heart of a global organisation, partnering closely with one of our most senior leaders to ensure the smooth running of the Finance function and enabling strategic priorities across the business. As a key member of the Finance leadership support network, you will act as a true partner to the Group Finance Officer — managing complex schedules, facilitating executive communications, and ensuring priorities are executed seamlessly across a global environment. This role goes far beyond diary management. You will become a central point of coordination , interacting with senior leaders, managing confidential information, and helping drive efficiency across...

We are seeking a detail-oriented, proactive Administrative Specialist to join our team. Experience with government sales and CMMC is a plus. This full-time position will support daily office operations, manage invoicing and collections, handle purchase orders, and provide customer service. The ideal candidate will be a strong communicator with excellent multitasking abilities and a positive attitude. While the role primarily focuses on administrative and operational duties, there is potential for professional growth into new areas of responsibility based on performance and interest. Qualifications: High school diploma or equivalent; additional education or certifications are a plus. Proven experience in an administrative, clerical, or office support role. Accounting background or operations coordinator experience are a plus. Ability to multitask, prioritize, and adapt to changing responsibilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent...

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Student Affairs Administrative Support Specialist, Senior Institution: Century College Classification Title: Office & Admin Specialist Sr Bargaining Unit / Union: 206: AFSCME - Clerical and Office City: White Bear Lake FLSA: Non Job Exempt Full Time / Part Time: Full time Employment Condition: Classified - Unlimited Salary Range: $22.23 - $31.68 Job Description This position supports the Student Affairs administrative office, including the Student Affairs deans and their areas of responsibility. Typical tasks would include developing administrative procedures, corresponding with students, taking meeting notes, arranging appointments, as well as engaging in research, data collection, and reporting areas assigned to the Student Affairs deans. This position initiates and coordinates a wide range of activities in...

Summary For more information on the Department of Justice and the United States Attorneys' Offices, visit www.justice.gov/usao/ As needed, additional positions may be filled using this announcement. This position is also being announced under Merit Promotion Procedures under: 26-CT-12846945-MS Learn more about this agency This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency All U.S. Citizens and Nationals Duties As a Legal Administrative Specialist (Litigation Support) in the United States Attorney's Office (USAO), you will join a well-respected team that is responsible for providing a variety of legal support services to the United States Attorney's Office, District of Connecticut. Your duties will include, but are not limited to: Providing technical advice to litigation teams on legal automation requirements and systems capabilities to facilitate...

Title: Administrative Support Specialist, Safety & Risk Management Position Number: 998004 Unit/Department: University Administration FTE: Full-time Salary: Commensurate with experience and qualifications of the selected candidate Department Summary: The Drake University Core Values define how we interact with each other, while the Drake mission and inspiration serve as the guideposts for our daily work and future planning. We offer four weeks of vacation plus holidays and sick leave. Employees and their dependents are eligible for tuition benefits as well as traditional health, dental, and vision coverage. Job Summary: This position plays a key role in supporting Drake University's risk, safety, occupational health, and insurance programs. Reporting to the Chief Administration Officer and the Director of Environmental, Health and Safety, the role maintains records, supports key processes, and monitors...

General Summary: ProLiteracy Worldwide is seeking an Administrative Support Specialist to provide comprehensive administrative support for sales and membership operations. This role supports both the Publishing and Programs departments and fosters efficient operations and collaboration across teams while demonstrating strong organization, attention to detail, and responsive service. What you will do in this role: Coordinate and track conference exhibit registrations for sales team Create publishing-related correspondence for royalty authors Communicate with internal and external stakeholders to track and support state-level compliance requirements. Process memberships and respond to member inquiries Assist with webinar scheduling and support Assist with data entry and data management in Salesforce Participate in team meetings and other projects assigned What we are looking for: Associate's degree or equivalent combination of education and...

Description Title: Administrative and Fiscal Support Specialist (Clinical Trials Office) – (0079563T) Position Number: 0079563T Hiring Unit: RES & DEAN OF GRAD DIV, CANCER CT HI, CANCER CT HI Location: Honolulu, Kaka'ako, Hawai'i Date Posted: March 20, 2026 Closing Date: March 31, 2026 at 11:59 P.M. Band: A Salary: salary schedules and placement information Additional Salary Information: PBA, minimum $4,458/month Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Temporary Duties and Responsibilities: 1. *Assists Clinical Trials Research Services (CTRS) research faculty and staff with the review, analysis, preparation of administrative, fiscal and personnel related documents, including but not limited to requisitions, purchase orders, travel requests and other documents. 2. *Assists CTRS faculty in the preparation and submission of grant applications and manuscripts, as well as following grant applications...

Campus OSU-Stillwater Contact Name & Email Coy McCorkle, coy.mccorkle@okstate.edu Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $16.50 Hourly Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position About Us: Oklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development. Join our team and make a difference in the lives of...

Position Number: 998004 Unit/Department: University Administration FTE: Full-time Salary: Commensurate with experience and qualifications of the selected candidate Department Summary: The Drake University Core Values define how we interact with each other, while the Drake mission and inspiration serve as the guideposts for our daily work and future planning. We offer four weeks of vacation plus holidays and sick leave. Employees and their dependents are eligible for tuition benefits as well as traditional health, dental, and vision coverage. Job Summary: This position plays a key role in supporting Drake University’s risk, safety, occupational health, and insurance programs. Reporting to the Chief Administration Officer and the Director of Environmental, Health and Safety, the role maintains records, supports key processes, and monitors expenditures. The position collaborates with academic units, student organizations, and administrative...

Campus OSU-Stillwater Contact Name & Email Stephanie Smith, stephanie.q.smith@okstate.edu Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $16.50 Hourly Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position About Us: Oklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development. Join our team and make a difference in the lives of...

Summary For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. Learn more about this agency This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency All U.S. Citizens Duties If selected for this position, you will join a litigation support team that is responsible for providing a wide range of automated litigation and legal support services to Assistant United States Attorneys involved in criminal and civil prosecutions, necessary to prepare or manage electronic discovery, evidence, exhibits, and other electronically stored information (ESI) relevant to investigations and casework, using a variety of methods and software applications. The position is located in the United States Attorney's Office (USAO) for the...

Vice President for Administrative Affairs Vice President for Administrative Affairs The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions. College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities. Reporting to the President and serving as an integral member of Cabinet,...

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The New York State Education Department’s (NYSED) Office of Information Technology Services (ITS) is seeking candidates for an Administrative Specialist 1 position. This position is responsible for managing important daily operations related to fiscal matters, such as budgeting and forecasting, procurements, hiring and more. The ideal candidate will be able to handle a myriad of tasks, help to improve daily business processes, work independently, and also supervise a small team of Administrative Assistants. The duties of this position include, but are not limited to, the following: • Provide administrative support for ITS procurement, fiscal, and staffing activities in accordance with NYSED and NYS policies and procedures. • Coordinate, track, and monitor ITS procurement requests from initiation through completion, including maintaining accurate records and documentation. • Enter, update,...

Why Great Gray? At Great Gray Group, we strive to set the bar for the retirement services industry. Our goal is to deliver advanced retirement solutions that combine our core fiduciary services with robust investment options, innovative technology, and dedicated client service. We focus on making choices clearer, transitions smoother, and the client experience more delightful. Complacency isn't in our vocabulary. Every day, we look for opportunities to better serve our clients, be an excellent business partner, and earn the trust of those who rely on us. The Role Great Gray is looking to add a Retirement Plan Specialist on our Sales team . This is a hybrid role responsible for driving distribution, growth, and velocity of Great Gray’s co-manufactured Target Date CIT solutions with all recordkeeper partners within a defined territory. The Retirement Plan Specialist serves as a primary point of contact for recordkeepers, focusing on Relationship Managers — within...

Work Location: Bolton Landing, New York, United States of America Hours: 40 Pay Details: $91,000 - $136,240 USD TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role. Line of Business: Personal & Commercial Banking Job Description: The Store Manager II develops, leads and contributes to the growth...

Job Description The College of Arts & Sciences seeks a highly motivated Senior Business Support Specialist to oversee business and fiscal operations. The position reports to the Business Manager for the college. Assists Department Chair(s) and Business Manager in business and fiscal administration for the departments; researches and analyzes atypical/complex data and prepares reports (e.g., budget, revenue), noting key issues and patterns in the data Performs a variety of independent, specialized business support duties for the assigned departments; executes, documents and reports on business and fiscal operations Oversees scholarship utilization for the College, liaising with Student Financial Aid and departments as needed; reports on utilization to Chairs and Business Manager Oversees and/or performs a range of administrative activities and serving as a central liaison in the resolution of a variety of day-to-day matters...

HR Professional HR Professional - 39597 University Staff Description University of Colorado Anschutz Medical Campus Department: Facilities Management, Finance & Administration Job Title: HR Professional Position #00845327 - Requisition # 39597 Job Summary: Join our dynamic Facilities Management team as a HR Specialist and play a key role in supporting the people who keep our campus running smoothly. This position offers the opportunity to work closely with the Facilities Management HR team to deliver exceptional service and ensure seamless HR operations. As the HR Specialist, you will manage and enhance critical processes, including payroll accuracy, hiring and onboarding, and maintaining up-to-date organizational charts and vacancy rosters. You'll ensure new employees are fully prepared for success through new employee orientation and ID badge setup, maintain accurate data in HRIS systems, such as PeopleSoft, and assist with performance...

Administrative Assistant for Graduate Studies and Research - Office & Admin Specialist Sr (AA26148) All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Administrative Assistant for Graduate Studies and Research - Office & Admin Specialist Sr (AA26148) Institution: Minnesota State University, Mankato Classification Title: Office & Admin Specialist Sr Bargaining Unit / Union: 206: AFSCME - Clerical and Office City: Mankato FLSA: Non Job Exempt Full Time / Part Time: Full time Employment Condition: Classified - Temporary (Fixed Term) Salary Range: $22.23 - $31.68 Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually Job Description The Temporary Administrative Assistant, under limited supervision, provides high-level administrative support and engages independently to perform specific tasks supporting the complex...

Job Category: Exempt Reports to: Dean of Enrollment Services Schedule: Fulltime Salary: $50,000 – $55,500 (Salary iscommensurate with education and experience) Rangely CO 81648 with occasional travel to our Craig Campus. The Enrollment Systems &Operations Specialist is a systems-focused member of CNCC’s Enrollment Services team, responsible for designing, implementing, andoptimizing student facing communications and work flows related to admissions and enrollment. This position is responsible for managing andoptimizing CNCC’s enrollment systems and processes to ensure efficiency and accuracy. This role will support the Student Services Departmentby maintaining student information systems (SIS), troubleshooting technical issues, andimplementing process improvements. The Enrollment & Operations Specialist will be asked to collaborate with multiple departments to enhancework flows, ensure overall compliance, and deliver exceptional service to students and...

Job No: 26004RP2R Department: Human Resources Work Type: Staff - Full Time Full Time / Part Time: Full Time Categories: Human Resources Applications Close: Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,400 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan's flagship technological university offers more than 150 undergraduate and graduate degree programs. Research focus areas include defense, health, energy, automotive, environment, and aerospace. The area's waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region,...

Actively Hiring! | Accounts Receivable Specialist | Garner, IA | Apply Now! Job Description The Accounts Receivable & Invoicing Senior Specialist oversees the daily operations of accounts receivable and billing, ensuring that all customer invoicing and payments are processed accurately, on time, and in line with company policies. This role handles escalated issues, resolves complex billing and receivables discrepancies, and provides guidance to team members to support efficient, high-quality day-to-day operations. The position offers the opportunity to grow into a leadership role within a collaborative accounting and finance team. Responsibilities Accurately apply customer payments, including checks, ACH, and wire transfers, to the appropriate invoices and customer accounts. Generate and issue accurate customer invoices based on sales orders, ensuring completeness and compliance with established procedures. Communicate professionally with customers regarding...

Come join our growing team at the Carver County Community Development Agency (CDA)! The Carver County CDA is a government agency that provides affordable housing and economic development services in Carver County. We are searching for an experienced Compliance Specialist. The Compliance Specialist will assist with the management and administration of CDA tenant files and providing information to clients, and program recipients on program guidelines, rental options and alternatives. JOB SUMMARY: This position is responsible for assisting with the management and administration of CDA tenant files and providing information to clients, and program recipients on program guidelines, rental options and alternatives. SUPERVISION RECEIVED: Works under the supervision of the Housing Assistance Manager and the Director of Housing. ESSENTIAL DUTIES AND RESPONSIBILITIES: · Maintain current and accurate tenant files, future, current, and past in accordance with the applicable...

Department Information Highway Maintenance Specialist – Greeley West Applications will be considered from residents and non-residents of Colorado. If you have a Colorado Class A or B Commercial Driver’s License and are passionate about safety, travel, and hands-on repair and improvements, then consider turning your passions into a career as a Highway Maintenance Specialist. CDOT has a vacancy for a Highway Maintenance Specialist in Greeley West , CO. Base pay for this position is $2,053.85 /biweekly ($53,400/annually). There are 26 biweekly pay periods in a year. The annualized hourly rate for this position is $25.67 /hour, with an overtime rate of $38.50/hour. About CDOT CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and...

Summary The incumbent will serve as a Supervisory Operations Support Specialist within the Flight Research & Analysis Group, AFS-430. Responsibilities Applies a comprehensive knowledge of the technical aspects of the work directed, a detailed knowledge of budget, human resource, and other administrative policies and procedures, and a detailed understanding of the objectives of the organizational unit. Resolves problems independently, but consults with higher-level management when existing guidelines are not available or applicable to complex problems. Manages the development of new policies and procedures. Maintains program management responsibilities, including developing concepts, standards, policy, criteria, guidance, procedures, programs, documentation, interpretive materials, rules, research, and operator approvals associated with their programs. Programs relate to complex technical aspects of flight operations involving new classes or types of aircraft, airborne,...