906 operations assistant jobs found

Facilities and Operations Assistant (Onsite Only) This position has been deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from the hiring freeze. The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. Program...

JOB REQUIREMENTS: Position Summary The WiLS Financial and Operations Assistant plays a key cross-functional role in supporting the financial, operational, and member service needs of Wisconsin Library Services (WiLS), a small, mission-driven nonprofit organization. As part of a collaborative 13-person team, this position serves as a primary point of contact for membersprimarily libraries and cultural organizationswhile providing essential financial and administrative support. This role requires adaptability, strong communication skills, sound judgement, and a collaborative approach to advancing the organization\'s mission. Key Responsibilities Financial & Administrative Support Assist with accounts payable and receivable, including processing invoices, reimbursements, and member payments Maintain organized and accurate financial records Support budget tracking, expense monitoring, and basic financial reporting Support audits, grant reporting, and financial reviews as needed...

Location: Madison, WI and Remote Reports To: Director of Finance / Executive Director Status: Full-time / Non-Exempt Salary range: $50,000 – $55,000 Position Summary The WiLS Financial and Operations Assistant plays a key cross-functional role in supporting the financial, operational, and member service needs of Wisconsin Library Services (WiLS), a small, mission-driven nonprofit organization. As part of a collaborative 13-person team, this position serves as a primary point of contact for members—primarily libraries and cultural organizations—while providing essential financial and administrative support. This role requires adaptability, strong communication skills, sound judgement, and a collaborative approach to advancing the organization’s mission. Key Responsibilities Financial & Administrative Support Assist with accounts payable and receivable, including processing invoices, reimbursements, and member payments Maintain organized...

JOB REQUIREMENTS: The Operations Administrative Assistant provides clerical, administrative, and operational support to management to ensure efficient day-to-day operations. This role assists with coordinating tasks, maintaining records, and supporting internal processes across the organization. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. This opportunity is available on either a full-time or part-time basis, depending on business needs and candidate availability. Operations Admin Assistant Responsibilities: - Assists management and support staff with assigned duties - Greets visitors and maintains the front desk/entry area, including monitoring and restocking front desk supplies - Answers and directs incoming calls - Reviews customer portals and imports demand forecasts into the ERP system; maintains forecast accuracy - Processes and enters customer sales orders into the ERP/MRP system and confirms...

Exciting Leadership Opportunity: Assistant Executive Director – 20-Bed CBRF Household Azura Memory Care | Oak Creek , Wisconsin 8772 S. Mayhew Drive, Oak Creek, WI 53154 Are you a passionate healthcare leader who lives for building incredible team cultures and creating a true sense of home for residents? At Azura Memory Care of Oak Creek , we’re not just providing care — we’re transforming the culture of memory care in Wisconsin. As the state’s Dementia Care Experts, our purpose-built, intimate 20-bed CBRF households are intentionally designed as warm, home-like sanctuaries for individuals living with early to late-stage dementia and Alzheimer’s. Every detail — from the layout to our signature MOSAIC training and Alzheimer’s Association guidelines — is crafted to spark joy, dignity, connection, and meaningful moments every single day. We’re searching for a dynamic Assistant Executive Director to lead and inspire our 20-bed household team. This is more than managing...

Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day. Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support, Combined Court Operations, Sheriff's Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors and those with Disabilities in Aging and Disability Services, and Veterans in Veterans Services. Our employees also remain committed to serving the cultural, human, recreational, and social needs of the entire community. Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact...

Location: River Falls, WI Employment Type: Full-time About the Role We’re looking for a detail‑oriented, resourceful Administrative Assistant to provide administrative support to various management, sales and finance functions. Responsibilities Process customer orders and enter data into company ERP software Process accounts receivable and payable invoices and payments Handle incoming calls, emails, and correspondence Communicate with customers and suppliers via phone and email Support team members with administrative tasks and project coordination Maintain organized filing systems Greet visitors and ensure a welcoming office environment Perform other administrative duties as needed to support daily operations Requirements Strong organizational and multitasking skills Excellent written and verbal communication Proficiency with Microsoft Office (Outlook, Word, Excel) Comfort with learning new software and tools A proactive mindset and willingness...

Founding Director, Master of Science in Physician Associate Studies Viterbo University , in partnership with the national search firm Scott Healy & Associates , invites applications and nominations for the position of Founding Director, Master of Science in Physician Associate Studies in the College of Nursing and Health (CNH). Viterbo University seeks an experienced and collaborative leader to serve in this full-time, 12-month academic administration position with faculty appointment. This is a unique opportunity to lead the development and launch of a new physician associate program at a mission-driven institution with a strong foundation in the health sciences and a commitment to academic excellence and community impact. The Founding Director will play a central role in shaping the physician associate graduate program, providing strategic leadership across curriculum design, accreditation, faculty recruitment and development, and program...

Current employees: if you are currently employed at any of the universities of wisconsin, log in to workday to apply through the internal application process. Job category: Academic Staff Employment type: Regular Job profile: Researcher I Job summary: The Radiation Oncology Physics Section at the University of Wisconsin-Madison School of Medicine and Public Health, Department of Human Oncology, is seeking a Medical Physics Assistant (MPA) to engage in radiation oncology physics activities. The Radiation Oncology Physics section currently employs 24 physicists, 6 medical physics residents, and 2 MPAs across the enterprise. The successful candidate will assist with quality assurance measurements on external beam treatment delivery systems, CT and MR imaging systems, and brachytherapy equipment. They will develop automated reports and dashboards to aggregate quality assurance results and assist with the integration of computational tools into clinical and research...

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty. Description We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your outstanding coaching and mentoring skills to lead by example, modelling the behaviors that the sales...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Accountant - Financial Services Job Category: Academic Staff Employment Type: Regular Job Profile: Accountant I Job Duties: Attention: The Financial Services Department in the Division of Finance and Administrative Affairs at the University of Wisconsin-Whitewater seeks an Accountant (Accountant I, FN001 or Accountant II, FN002). Position title will be determined at the time of hire based on candidate experience and qualifications. Job Details: This position is responsible for performing advanced accounting and financial operations functions in support of university business activities. Key responsibilities include account reconciliations, accounts receivable and payable oversight, asset management, tax reporting, and financial system support. This position ensures...

POSITION TITLE: Quality Systems Associate Purpose This is a hands-on support role for the Quality Control Unit (QCU) and QA Manager. The individual in this role will help maintain and manage controlled documents and workflows within an electronic document management system (Benchling) and a quality/training system (MediaLab). This role is highly detail-oriented and execution-focused, supporting quality systems, study operations, and audit readiness in a GxP-regulated environment. Overview Are you interested in working in a company setting with a growing group of enthusiastic, hard-working, and supportive individuals? Then consider working at DivergeTSL. Diverge works with biotech and pharmaceutical companies around the world to assist with their drug development efforts. We conduct pre-clinical and clinical trial-support studies for companies that do not have laboratories or need extra laboratory support. Why work at DivergeTSL? We offer competitive...

Company Description Guardant Health is a leading precision oncology company focused on guarding wellness and giving every person more time free from cancer. Founded in 2012, Guardant is transforming patient care and accelerating new cancer therapies by providing critical insights into what drives disease through its advanced blood and tissue tests, real-world data and AI analytics. Guardant tests help improve outcomes across all stages of care, including screening to find cancer early, monitoring for recurrence in early-stage cancer, and treatment selection for patients with advanced cancer. For more information, visitguardanthealth.comand follow the company onLinkedIn,X (Twitter)andFacebook. This is a unique opportunity to join our growing Screening and Early Detection commercial team at Guardant Health as afield-based Account Executive .You'llcollaborate closely with sales leadership to shape go-to-market strategies and launch groundbreaking cancer screening...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Res Svcs Asst Dir Job Summary: The Research Services Assistant Director (RSAD) will serve as the operational director of the Small Animal Imaging & Radiotherapy Facility (SAIRF) at the UW Carbone Cancer Center, which is distinguished and supported by the National Cancer Institute as a comprehensive cancer center with facilities that meet rigorous high standards. The SAIRF is a client-based research service program that broadly serves researchers across the UW-Madison campus community as well as external academic and industry customers. The RSAD will oversee the staff and day-to-day operations and engage with the SAIRF faculty leader in strategic planning and actions to ensure SAIRF has...

Current employees: if you are currently employed at any of the universities of wisconsin, log in to workday to apply through the internal application process. Job category: Academic Staff Employment type: Regular Job profile: Res Svcs Asst Dir Job summary: The Research Services Assistant Director (RSAD) will serve as the operational director of the Small Animal Imaging & Radiotherapy Facility (SAIRF) at the UW Carbone Cancer Center, which is distinguished and supported by the National Cancer Institute as a comprehensive cancer center with facilities that meet rigorous high standards. The SAIRF is a client-based research service program that broadly serves researchers across the UW-Madison campus community as well as external academic and industry customers. The RSAD will oversee the staff and day-to-day operations and engage with the SAIRF faculty leader in strategic planning and actions to ensure SAIRF has state-of-the-art technology and is providing high...

The Estée Lauder Companies Inc. is one of the world's leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company's products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty. Description We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your outstanding coaching and mentoring skills to lead by example, modelling the behaviors that the sales team...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Inst Policy Analyst II (Inst) Job Summary: The Data and Policy Analysts in the Graduate School work on graduate program data assessment, national surveys and reports, data visualizations, exit surveys, and adhoc data requests, along with interacting with other campus data stakeholders including the Office of Data, Academic Planning, and Institutional Research under the Provost. The successful candidate will have a broad understanding of graduate education and the operations of a major research university. This position reports directly to the Assistant Dean for Academic Analysis, Planning, and Assessment. The person in this role investigates, researches, gathers, analyzes, and summarizes...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Assistant Track & Field Coach and Athletic Facility Coordinator Job Category: Limited Employment Type: Regular Job Profile: Assistant Coach Job Duties: This role combines responsibilities within the Division of Student Affairs and Athletics, serving as both Assistant Track Coach and Athletic Facility Manager. As Assistant Coach, the position supports the University and Department objectives through planning, recruiting, coaching, developing, implementing, communicating, and administering the athletic program. This position is to lead the development of our short sprints, hurdles, or horizontal jumps event groups. Competing in the Wisconsin Intercollegiate Athletic Conference (WIAC) widely recognized as the premier Division III...

PagerDuty (NYSE:PD) is a leader in Digital Operations Management. In an always-on world, organizations of all sizes trust PagerDuty to help them deliver a perfect digital experience to their customers, every time. Teams use PagerDuty to identify issues and opportunities in real time and bring together the right people to fix problems faster and prevent them in the future. Over 13,000 organizations (including 60 of Fortune 100) rely on PagerDuty to succeed with Digital Transformation, Cloud Migration, and DevOps Modernization. Notable customers include GE, Cisco, Genentech, Electronic Arts, Cox Automotive, Netflix, Shopify, Zoom, DoorDash, Lululemon and more. We are expanding rapidly as a platform for Digital Operations Management using AI/ML and Automation and growing our adoption by Development, IT, Customer Service, Security, and other teams across the organization. About the Role PagerDuty is seeking a Director of Pricing & Monetization to own the strategy and...

JOB REQUIREMENTS: Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day. Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support, Combined Court Operations, Sheriff\'s Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors and those with Disabilities in Aging and Disability Services, and Veterans in Veterans Services. Our employees also remain committed to serving the cultural, human, recreational, and social needs of the entire community. Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer.If disability related accommodations are needed,...

Production Assistant I - Produce, Woodlake Market Work Mode: Onsite Location:? Kohler, WI Opportunity The Production Assistant I is responsible for preparing, packaging, serving, and merchandising premium, freshly made products while delivering exceptional customer service. You'll work in a fast-paced, upscale environment where quality, cleanliness, and product expertise are essential. This role requires attention to detail, food safety awareness, product knowledge, and a passion for helping customers make informed choices. SPECIFIC RESPONSIBILITIES Greet guests warmly and assist with product selection, portion recommendations, cooking or reheating tips, and slicing preferences Provide knowledgeable recommendations on products, pairings, and preparation methods Weigh, cut, trim, and package products to store standards and customer requests while using proper techniques and equipment. Prepare fresh foods according to store recipes and...

Job Tiltle: Medical Assistant JobDiva ID: 26-03806 Location: Brodhead, WI 53520 Duration: 20 Weeks Shift: Day Shift Schedule: Monday & Tuesday: 8:00 AM – 5:00 PM Wednesday & Thursday: 8:00 AM – 6:00 PM Friday: 8:00 AM – 12:00 PM Guaranteed Hours: 40 hours/week Weekend Requirement: None Holiday Requirement: As required Pay Rate: Up to $24/hr Job Summary "Navitas Healthcare, LLC" is a skilled Medical Assistant to support both clinical and administrative operations within a healthcare setting. This role involves patient intake, clinical assistance, scheduling, and ensuring smooth clinic workflow while delivering high-quality patient care. Key Responsibilities Greet and room patients efficiently Schedule appointments and manage incoming calls Record patient vitals accurately Perform phlebotomy and blood draws Administer vaccines as required Assist with EKG and point-of-care (POC) testing Maintain...

JOB REQUIREMENTS: Receptionist & Personal Assistant (Weekend Mornings) Location: In-person / In-home (Madison, WI) Schedule: Saturday & Sunday, 10:00 AM 12:00 PM Status: Part-time (4 hours/week currently; potential for additional hours in the future) Overview: We are seeking a reliable, organized, and proactive Receptionist/Personal Assistant to support both administrative operations and household needs from our home office in Madison. This hybrid role requires someone who can professionally manage office tasks while assisting with light personal support duties. Key Responsibilities Administrative & Receptionist Support Communication: Answer and direct incoming phone calls; manage email correspondence and respond to routine inquiries. Coordination: Manage executive schedules, coordinate daily staffing needs, and maintain digital/physical records. Office Operations: Open and distribute mail, file corporate documents, and assist with budget preparation or personnel...

Job Title: Administrative Assistant – Wealth Advisors Office Location: Walworth, WI Company: Exemplar Financial Network – Walworth Team Employment Type: Full-Time | Hourly | On-Site Position Overview Are you a detail-oriented professional with a passion for organization and client service? Exemplar Financial Network’s Walworth Team is seeking a proactive and resourceful Administrative Assistant to support our wealth advisors and ensure smooth daily operations. This role is ideal for someone who thrives in a fast-paced, team oriented, client-focused environment and can handle sensitive financial information with discretion. Key Responsibilities Client Communication Serve as the first point of contact for clients via phone, email, and in-person interactions Schedule appointments and respond to inquiries with professionalism and care Scheduling & Calendar Management Coordinate meetings, calls, and events for Wealth Advisors...